Provision Of Schools In Railway Colonies For The Children Of Railway Employees

Master Circular No. 18   Provision of Schools in Railway Colonies for the Children of Railway Employees   CONTENTS   No. Subject 1 Introduction 2 Railway Schools – Background, Constitutional Provision, Types of Railway Schools 3.1 Role of State Govt. and Railway Department 3.2 Ideas/Thinking Behind Opening Railway Schools 3.3 Points to be Considered while Opening/Upgrading Rly Schools 3.4 Procedure for Opening of new sections/classes/Introduction of New Subjects/Upgradation of schools etc. 4 General – The Way Railway Schools Should be Run 5.1 Grievance Handling of Railway Schools 5.2 Asst Head Master / Vice Principals in Railway Schools 5.3 Transfer of a Railway School to the State Government 5.4 Inspections OF Railway schools 5.5 Changes in the Pattern of Classes in Railway Schools 5.6 Concessions to the SC/ST Candidates in Admission 5.7 Annual Report 6 Kendriya Vidyalaya Sangathan(KVS) 7 Kendriya Vidyalayas in Project Sector 8 Construction of Kendriya Vidyalaya Buildings 9 Construction  of  KVS  Building  in  Railway Colonies 9.1 Licensing of Land 9.2 Construction of School Campus for KVS 9.3 Progress Report 9.4 Handing-over of buildings 10 Procedure to Run/Assist Non-Railway Schools in Railway Colonies 11 Summary of the Recommendations and the Decisions of the Board to Improve Standard of Railway Schools 12 The Base of this Compendium 13 Other Railway Boards Orders on the Subject     Provision of Schools in Railway Colonies for the Children of Railway Employees     At present, the orders relating to educational facilities to children of Railway employees are scattered in a number of office Circulars/Orders issued  from  time  to  time. The question of consolidation of these existing orders/circulars into one Master Circular has been under consideration of the Ministry of  Railways (Railway  Board). They have now decided to issue  a consolidated order on the subject as below for the information and guidance of all concerned.   2.   Railway Schools:   2.1Educational facilities provided on the Railways owe their origin to the necessity for fulfilling the educational needs of the children of European and Anglo-Indian employees who, in the last century, formed a considerable proportion of the Railway employees posted at  places where no European schools were available. With this end in view, Railway schools were established at large Railway establishments. Certain Railway established boarding  schools at hill stations for imparting education under European conditions. Other Railways  assisted their employees by undertaking to pay a portion of the tuition fees. The educational facilities thus provided for Europeans were later extended to Anglo-Indians and when the number of educated Indians began to increase in Railway Services, the Railways began to  provide such facilities for the children of Indian employees at places where adequate arrangements did not exist.   2.2Under article 346 (3) – item 25 of list 3 Concurrent List (Seventh  Schedule), provision of  educational facilities is primarily the responsibility of State Govt./Ministry of Human Resource Development (Department of Education). However, Railways have provided educational facilities to the limited extent within the constraint of available resources purely as a measure of staff welfare to meet the needs of wards/children of Railway employees only at such places where there is a concentration of Railway employees and the educational facilities provided there at by other agencies  –  both Government (Sate/Central) and private are found inadequate  or are totally absent resulting in hardship or inconvenience to them.   2.3 Educational facilities provided by the Railways are generally confined to Primary/ Middle and High/Higher Secondary Standards. The Railways do not normally enter into the field of college and Technical education owing to their extant policy keeping in view the far reaching administrative and financial implications.   2.4  Schools functioning in Railway Colonies:   (a)  639  Railway Educational Institutions comprising of 1 degree College, 7 Inter Colleges, 34 Higher Secondary, 51 High, 29 Middle, 118 Primary (full-fledged) and 399  ATP Schools are functioning on our system.   (b)As a policy, Railway Ministry have been coordinating with the Department of  Education and had been successful in getting 60 Kendriya Vidyalayas – 6 in           Project Sector and 54 in Civil Sector – established  in Railway colonies/Areas.   (c)382 privately managed schools and number of State run schools are also functioning in various Railway Colonies to cater to the needs of children of Railway  employees.   3.1It may be reiterated that provision of educational facilities is primarily the responsibility of   the State Govt./Ministry of Human Resource Development. Railway employees should, therefore, avail of the existing educational facilities provided by the State Govt etc. to the general public. While in the past, it could be admitted that difficulties in this respect were being experienced by Railway employees but with the  passage of time and considerable and  extensive educational facilities being provided by different agencies, Government as well as private – at various places, the demands for expansion/upgradation of schools to the various levels/standards, should considerably reduce  and  finally cease to exist. To  achieve this goal,  the Board have also decided, as a matter of policy to establish Kendriya Vidyalayas  preferably  in “Civil  Sector”  in  Railway colonies  which  will, while meeting the needs of the  employees, reduce our financial burden on the administration of the schools.      (Rly. Bd.’s letter No.E (W) 83SC2-27 dt. 13.9.1988)   3.2  Keeping in view the existing facilities at various places where there is a concentration of Rly. employees,  constraint of funds, restrictions imposed on creation/upgradation of posts without matching surrender of live posts and imperative need to effect stringent economy in administrative expenditure etc., the Board desire that a critical review of Austerity Type  Primary Schools should be undertaken by respective Railway Administrations immediately   and the feasibility of closure, amalgamation or conversion of such schools should be examined and a phased programme should be chalked out. Similar study/review should also be  conducted in respect of other schools viz., Primary, Middle, High/Higher Secondary Schools     on opening/expansion of non-Railway Schools and Kendriya Vidyalayas and serious efforts should be made to progressively close down the existing Railway schools matching the expansion of  Kendriya Vidyalayas and other non-Railway schools.   3.3With and in view, the following points should be kept in view by the Railway  Administrations while forwarding their proposals regarding upgradation/expansion of Railway  Schools, introduction of new sections/classes/subjects etc. in the prescribed proforma to the Railway Board:-   i)No post-facto sanction of the Board to regularise the action  taken by the Railway Admn. without their prior approval will be accorded and may also result in reversing the action taken by the Railway Admn. and fixing responsibility on the officers concerned for non-compliance of Board’s orders;   ii)No proposal for opening of new Railway school should be sent to the Board;   iii)Efforts should continue to be made to obtain grant-in-aid from respective State Governments where Railway schools are situated;   iv)Proposals for expansion/upgradation etc. of Rly. schools should be submitted to the   Board for consideration only sparingly and where inescapable and fully justified taking into account the existing schooling facilities, etc. subject to the Railway Administration being able to muster suitable matching surrender of live posts equal to the cost of posts of teaching and  non-teaching staff involved in the proposal; and   v)On opening of Kendriya Vidyalayas in Railway  colonies, the concerned Railway  Administration should take immediate steps to close down the ATP Schools, if any,          already functioning at the stations. Steps for closing down the higher classes/schools   may be taken progressively with  the expansion of the Kendriya Vidyalays.   3.4Proposals regarding opening of new sections/classes, introduction of new subjects. upgradation of schools etc. should be sent to the Board (with detailed estimate of recurring  and non-recurring expenditure involved) duly vetted by the FA&CAO in prescribed proforma positively by December each year to enable the Board to consider the same on merit and accord their approval, if found feasible before the commencement of the academic session.        (Rly. Bd’s letter  No.E (W) 83SC2-27 dt. 13.09.1988)   4. General:   4.1Railway Schools functioning in various Railway Colonies  must be  got recognised  by the Education Board/Department of the respective State Governments or Central Board of  Secondary Education, New Delhi.   4.2Railway Administrations should fall in line in respect of Medium of Instruction in  Railway Schools with the State Governments to the extent obligatory as per their orders. For this purpose, if appointment of language teachers becomes necessary, the same may be done after obtaining the sanction of the competent authority if the State Govts. have also done same in the schools run by them.     (Rly. Bd’s letter No.E (W) 49Ed1-3/8 dt.11.02.1956)   4.3The children of outsiders should be admitted only if spare capacity is available after admitting all children and wards of Railway employees.       (Rly. Bd’s letter No.E (W) 59Ed1-49 dt. 02.01.1960)   4.4Wherever free education is provided by the State Governments, in lower classes in schools run by them, the Railway Schools in these areas should also provide free  education  in lower  classes run by them. They should approach  the State Govt. for grant-in-aid to cover losses in fees through suitable grant-in-aid according to the scales which may have been laid down for covering losses in fees in aided schools.         (Rly. Bd’s letter No.E (W) 60Ed1-7 dt. 04.02.1960) 4.5In all Railway Schools, the day’s work should begin with the community singing of the National Anthem.       (Rly. Bd’s letter No.E (W) 63Ed1-33 dt. 10.09.1963) 4.6Scout and Guide activities should also be given due encouragement in Railway Schools, particularly in Primary and Middle Schools, etc to inculcate the spirit of selfless  service, self  discipline etc. amongst the children, which will go a long way in character building. Assistance and guidance, if any needed in this respect, may be sought from your Railway Scout and Guide Organisations functioning at various levels.       (Rly. Bd’s letter No.E (W) 84SC2-10 dt. 19.09.1988) 4.7     i)Coaching for courses for children of Rly employees  for recruitment to the non    technical  popular categories/technical categories like Office Clerks, Commercial Clerks, Asstt. Station Masters, Guards, etc, through examinations conducted by Railway Recruitment Boards may be imparted in Railway Schools where requisite infrastructure facilities are available during non working school hours etc. either in the morning evening or on holidays for a specific duration; ii)Admission to coaching classes shall be restricted to children of Railway employees studying in Matriculation or Higher Classes in Railway/non Railway schools;   iii)To begin with, coaching may be imparted in the subjects prescribed for the non technical popular categories examinations conducted by Railway Recruitment Boards;   iv)A reasonable minimum amount may be levied as tuition fee on students attending the coaching classes with a view to restricting the admissions to needy and aspiring students only;   v)Railway employees who have the experience and expertise in teaching and posses wide knowledge and conversant with the prescribed subjects and type of questions    being asked in the examinations conducted by Railway Recruitment Boards be engaged and paid suitable amount of honorarium from the amounts collected  vide  (iv)   above and from the Staff Benefit Fund, as may be determined by the Railway Administrations in consultation with their FA&CAO;   vi)Details relating to coaching schemes may be worked out by the Chief Personnel Officer in consultation with FA&CAO and implemented at a few selected centres  e.g.    Zonal /Divisional Railway HQs. on an experimental basis.owever above course of action may be introduced in one High/Hr. Sec.  School/Inter College in  each Division  immediately.      (Rly. Bd’s letter No.E (W) 83SC2-24 dt.28.04.1987)   4.8Training in Arts and Crafts may be Introduced in Railway Higher Secondary, High And Middle Schools as a hobby, wherever possible. In case this involves  incurrence  of   additional expenditure, proposals should be sent to the Ministry of Railways with the concurrence of the FA&CAO.       (Rly. Bd’s letter No.E (W) 61SC2-50 dt. 05.09.1961)   5.1   a) Railway Schools do not constitute ‘industry’ hence the same should be outside the scope of the existing Trade Unions of  Railways. However, there should be no objection to the Teachers forming associations of their own.         (Rly. Bd’s letter No.E (LWA) 65AT/ID/1-6 dt. 04.01.1966)   b)Railway School Teachers in their individual capacity may be permitted to place their grievances before the senior DPOs/SPOs who are normally the functionaries responsible to oversee the smooth functioning of the schools in their capacities as President/Vice President of  the School. The teachers in their individual capacities may be permitted to discuss their grievances with the officers in the Personnel Department responsible for the functioning of the  Schools with prior appointment. The grievances of these teachers, whenever taken up in this manner, should be thoroughly examined by the Administration and action taken to redress the  grievances within the framework of the Rules.        (Rly. Bd’s letter No.E (LR) 82UTP/2 dt. 06.02.1984)   5.2       i)No separate posts of Asstt. Headmasters / Asstt. Head Mistresses/Vice Principals should be created and that where considered necessary, the senior most post graduate teachers in a school  Rs.1640-2900/ selection grade working in a Higher Secondary  School/senior most graduate teacher in a scale Rs.1400-2600 working in a High School, should be put to  work as Asstt. Headmaster / Asstt. Headmistress/Vice Principal by reducing his/her teaching load.       (Rly. Bd’s letter No.E (W) 62SC2-44 dt. 04.03.1963)   ii)However, in Higher Secondary Schools/Inter Colleges, with an enrolment of 1000 or more students, the senior most Post Graduate teachers in scales of Rs.2000-3500 (Senior Grade)/2200-4000 (Selection Grade), as the case may be designated and utilised as Vice  Principals by reducing their teaching workload. If necessary, selected suitable Post Graduate Teachers may be shifted to locations where needed, if they are not readily available their.  Post Graduate Teachers redesignated as Vice Principals shall be paid the Special Allowance of Rs.150/- p.m. in lieu of the teaching allowance of Rs.100/- being  drawn      by them.       (Rly. Bd’s letter No.E (W) 83SC2-18 dt. 28.11.1988)   5.3Each case  of transfer of a Railway school to the State Government should be examined on merits and where this can be done, the Railway Administrations may agree to license the school buildings on nominal license fee and give the furniture free of cost so as to make it attractive for the State Govt. to take over the school. In any case, approval of the Railway Board may be obtained before any Railway school is handed over to the State Government.      (Rly. Bd’s letter No.E (W) 61UED1-6 dt. 17.03.1962) 5.4The main objective of conducting inspections in Railway schools  is to be streamlined their day to day administration by effecting necessary improvements in educational standards Vigorous follow up action should be taken on Inspection Reports submitted by Inspecting Officers and whenever deficiencies have been pointed out these should be speedily rectified. The Chief Personnel Officers should take personal interest and ensure that necessary improvements, where called for, are effected with  a view  to improve the standard of Railway Schools. It should also be ensured that Railway Schools are regularly inspected by the State  Govt. Inspectors and their recommendations implemented to the extent possible. In this  connection, attention is also invited to the recommendations of Educational Advisers which were sent along with Board’s letter No.E (W) 58ED1-9 dated  21.09.1959.       (Rly. Bd’s letter No.E (W) 65USC2-54 dt.15.02.1966)   5.5Any changes in the pattern of classes in Railway Schools such as addition or abolition of  classes, upgradation or down gradation of schools etc. should be reported to them for information together with the reasons necessitating such changes.       (Rly. Bd’s letter No.E (W) 66SC2-8Pt dt.31.10.1966)   5.6  Concessions to the Scheduled Caste and Scheduled Tribe Communities in the matter of  admission to the Railway Schools   (1)It has been decided by the Railway Board that the following concessions should be allowed to the students belonging to the Scheduled Caste and Scheduled Tribe communities in the  admission to the Railway schools;   a)A distinct reservation of 15{459fecfca4475f09f90d8e5f2511a3c5c1949f070046c1e8cc6bde8835d5da4a} for SC and 5{459fecfca4475f09f90d8e5f2511a3c5c1949f070046c1e8cc6bde8835d5da4a} for  ST candidates;   b)The reservation in (a) above is interchangeable;   c)Where admissions are made with reference to percentage of marks obtained, 1{459fecfca4475f09f90d8e5f2511a3c5c1949f070046c1e8cc6bde8835d5da4a} reduction in marks may be allowed in the case of SC & ST candidates  provided the lower percentage does not fall below the minimum marks     required to pass the qualifying examination;   d)The minimum age limit for SC & ST may be raised  by three years.   e)No child/ward of a member of staff belonging to SC/ST communities  should be refused admission in Primary classes;   f)In other classes, admission should not normally be refused upto the extent of the quota exclusive of any who secure admission on merits.   (2)  To ensure that the concessions in the matter of admission as referred  to  above  are actually available to the SC & ST Communities, the Railway Administration should  maintain the following data;   i)No. of candidates seeking admission each year;   a) No. out of these are children and wards of Railway employees  separately for SC & ST and other communities;   b)Outsiders, separately for SC, ST and other communities.   ii)Number refused admission in the same details as in  (i) above   iii)Reasons for refusal of admission in the case of  SC and ST candidates;   a)Where they are children and wards;   b)Where they are outsiders.   5.7  ANNUAL REPORT   The Railway Units are required to furnish relevant details in the prescribed proforma enclosed  to Board’s circular No. E (W) 90RP1-1/C  dt. 17.09.1990 to the Board positively by 31st July every year.   6.   KENDRIYA VIDYALAYAS;   6.1 In Railway areas where there is a concentration of Railway employees and the educational facilities made available by the State/Central Govt. and Local/Private Agencies are found absent or inadequate to meet the needs of the children/wards of Railway employees, the Ministry of Railways have decided, as a matter of policy, to get established Kendriya  Vidyalayas preferably in ‘Civil Sector’ in Railway colonies which will, while meeting the needs of the employees, reduce our financial burden on the administration of the schools.   6.2Kendriya Vidyalayas are to be opened only at Zonal/Divisional HQs., major workshops  and other Railway establishments where there is a large concentration of Railway employees,  or say, at least one thousand, with inter-state transferable liabilities and when the existing  facilities are found inadequate or such facilities are non-existent, to meet the needs of the children of Railway employees.   6.3  Such schools will normally be opened only in ‘Civil Sector.’   6.4Railways should make available the physical  facilities  in conformity with the prescribed  terms of Kendriya Vidyalaya Sangathan as indicated below:   i)Fully developed land (normally ranging between 10-15 acres lesser areas in case of metropolitan cities only, on lease basis);   ii)Temporary accommodation on nominal license fee for the school  (initially a minimum of 6 – 7 classrooms – one room each for classes I to V, one room for  the Principal and one for the staff with requisite basic facilities and additional  class rooms with the progressive growth of the school till such time the Sangathan constructs its own school building;    iii)Residential accommodation to 50{459fecfca4475f09f90d8e5f2511a3c5c1949f070046c1e8cc6bde8835d5da4a} of the staff viz., residential accommodation for Principal (Type-IV), 3 to 4 Type – III/II type quarters for teaching staff and one Type-I quarters for Class IV staff on temporary  basis on  payment of normal license fees, as applicable to Railway employees till such time the Kendriya Vidyalaya Sanghathan undertakes construction of staff quarters.   6.5Proposals or opening of new Kendriya Vidyalaya should  be made  by the Railway Administrations in the following proforma and should be submitted to the Board positively by December each year. NO PROPOSAL SHOULD BE SUBMITTED  TO  KENDRIYA VIDHAYALA SANGATHAN DIRECT UNDER ANY CIRCUMSTANCES.   a)  Annexure  B/I  – Opening of Central  Schools  in  Civil sector in Railway colonies, – one copy – to be sent  to the Board. b) Annexure B/II – Agreement Form prescribed by the Kendriya Vidyalaya  Sangathan (to be signed by the sponsoring authority i.e. DRM/HOD, as the case may be affixing the office stamp) – to be sent in quadruplicate. c)Annexure B/III – Survey Report (to be furnished as prescribed by the  Kendriya Vidyalaya Sangathan in quadruplicate. d)Annexure B/IV – Sketch Map/Site Plan – as desired by the Kendriya Vidyalaya Sangathan in their proforma – to be furnished in quadruplicate. 6.6After opening of Kendriya Vidyalayas in Railway colonies, information as indicated in Annexure B/V should be furnished  to the Railway Board immediately. 6.7 The following priorities have been laid down by the Government of India in Kendriya Vidyalayas Civil Sector for admission and no deviation from the same can be made:-   i)Children of transferable Central Govt. employees including   Defence/ CRPF/ BSF Personnel in uniform employees of All India Services and Indian Foreign Service;   ii)Children of transferable employees of Autonomous Bodies and Public  Sector Undertakings fully financed by Central Govt;   iii)Children of non-transferable central Govt employees and Defence Personnel; and   iv)Children of other floating population which includes civilian population desirous of joining the pattern of studies adopted in the Kendriya Vidyalayas.   6.8On opening of Kendriya Vidyalays, the Railway Administration should take steps to close down Austerity Type Primary/Primary Schools etc. if any already functioning at the stations.        (Rly. Bd’s letter No.E (W) 81SC2-91Pt I dt.18.10.1988)   7. Kendriya Vidyalayas in Project Sector:   7.1Opening of Kendriya Vidyalayas in Project Sector would involve financial burden on Railways as both recurring and  non-recurring expenditure have to be met by us. Hundred percet residential accommodations is also to be provided to KVS Staff.   7.2Proposal for opening of Kendriya Vidyalayas in Project sector should be sent to the Railway Board only in a rare and special cases with all justification as in he proforma  annexed C/I to III and site       (Rly. Bd’s letter No.E (W) 81SC2-91 dt. 02.01.1985) 8. Construction of Kendriya Vidyalaya Buildings:   8.1Kendriya Vidyalaya buildings and staff quarters are to be constructed by Railways on “Deposit Work’ terms  basis. The guidelines for preparation of estimate and execution of such works are as under:- i)The school buildings to be constructed should conform to Sangathan’s  specification for ‘B’ type buildings with an overall floor area of 2752 sq.m. and  keeping the overall cost within Rs. 1 crore. This will not include staff quarters and fencing/boundary wall, etc. but will include internal electrification, water   supply, drainage, etc. A copy of specifications and a sample sketch are enclosed for your kind information;   ii)The Sangathan has also desired that in the first instance, only 11staff quarters may be provided as under:                       Type I    –    2 Nos.                     Type II   –    4 Nos.                     Type III  –    4 Nos.                     Type IV   –    1 No.             These may be provided as per Railway’s own design and estimates, but a separate estimate should be submitted to the Kendriya Vidyalaya Sangathan for sanction. The cost of staff quarters too is to be borne by the Sangathan;   iii)The school premises may be provided with cheaper type of boundary walls/wire fencing at an approximate cost of Rs 5/- lakhs. Provision of ancillary items like road, general development charges, lighting of the  premises, boundary walls/wire fencing etc outside the building may be included  in  this  estimates   and  submitted to Sangathan separately for sanction.   iv)Regarding service for water supply, electricity,  etc., possibility  for  giving connection from the existing Railway network may be explored and such services may be charged on the basis of metered supplies by executing a  sub-arrangement along with the main agreement for such items with the Kendriya Vidyalaya Sangathan and these charges will be paid by Vidyalayas. Tube wells / overhead tanks therefore may not be provided in such estimates for the time being.   v)Departmental  charges:- The Board have agreed as a special   case,  in  order  to attract the Kendriya Vidyalaya Sangathan in the Railway colonies, to           construction of Kendriya complexes in Railway colonies. However, loading/ unloading and  freight charges as provided in the Railway Codes are supplied  by the Railways. Similarly, work charged establishments as per requirements  may be worked out and put in the estimates, the intention being that Railways  should charges only reasonable charges for execution of such works.    The Kendriya Vidyalaya Sangathan has been advised to contact directly the Zonal  Headquarters  for  preparation  of estimates and all possible help may be given to them.        (Rly. Board’s letter No. 86/W2/8/14 dt. 21.01.1987) 9. Construction  of  Kendriya  Vidyalaya  Building  in  railway   Colonies   9.1  Licensing of Railway land:-   1.For opening of Kendriya Vidyalayas, the land may be leased for 99 years on  nominal license fee of Rs. 300/- per annum. The Lease Agreement with Kendriya Vidyalaya Sangthan may be  executed in the prescribed proforma.   (Rly. Board’s  letter No.79/WII/18/97 dt. 07.12.1984  and  No. 79/W2/18/130/0 dated 23.12.1987).   2.   In the connection, the following further clarifications  are given:-   i)  Selection of site   (a)Land measuring 8 to 15 acres should be located on the periphery of the colony, preferably in the direction of  the nearby town, if any, so as to minimise  disturbance  to the colony;   (b)The land should be compact, and reasonably level and not be in a low lying area. There should be enough level ground which could be used for the morning assembly and as a play-field;   (c)The site should be away from slums and open drainage channels and should comparatively be free from dust and noise. It should be easily accessible to the  children coming from the Railway colonies;   (d)One corner of the land should be set apart for slides, swings, merry-go-rounds etc. for children in lower age group (5-9 years);   (e)The site selected by the Zonal railways should be got inspected and approved by a Committee, comprising DRM and  JDE (W), railway Board and a representative of KVS;   (f)The lease deed should be prepared on the approved format, forwarded under Board’s circular letter No. 84/WII/LM/18/157  dated 28.06.1985 (Annexure  II). No change should be made in the prescribed format, except as may be found necessary to suit the local conditions;   (g)The lease deed, alongwith 4 copies of the site plan, duly signed by the competent authority, should be sent to KVS for signature of the Dy. Commissioner;   (h)The lease deed should be got registered as per the requirements of the local laws/regulations.        (Rly. Board’s  letter No. 86/W2/8/14 dt. 12.07.1989)       9.2  Construction of school campus;   1.The Zonal Railways may undertake construction of school buildings and staff quarters for Kendriya Vidyalayas located  in Railway colonies on “Deposit” terms. As construction of Kendriya Vidyalayas in Railway colonies is in the larger interest of  the Railways, it may be ensured that their planning and construction are done in the best possible manner, with a view to achieving the maximum advantage for the money spent.        (Rly Board’s letter No.86/WII/8/14 dt.21.01.1987)   2.The following further guidelines may be borne in mind:-   (a)In locating the buildings, particular attention should be paid to the direction of sun and wind, so as to derive maximum advantage of light and ventilation  and at the same time, avoid the intensity of head;   (b)Maximum economy should be affected in the planning of common areas like foyers, passages, etc.,   (c)The preliminary drawings should be prepared keeping in view in school building norms (booklet enclosed) and the general guidelines issued by KVS in  this regard (Annexure IV). Care should be taken to ensure integrated planning   and designing of the various facilities viz., library, science laboratories,           auditorium, staff room, drinking water facilities and toilets. No deviation from the standard in the size of facilities, number of class rooms, etc., should be           made, unless considered absolute essential;   (d)Kendriya Vidyalaya Sangathan has stipulated that the total covered area (adding all floors) of various types of school buildings should be kept within  the limits given below. A maximum variation of + 5{459fecfca4475f09f90d8e5f2511a3c5c1949f070046c1e8cc6bde8835d5da4a} may be permitted by KVS subject to a proper justification being given;   Type of Building        No. of Sections Total covered area on all floors A 2 3000 Sq.Mts B 3 4000 Sq.Mts C 4 5000 Sq.Mts             Estimates should not be prepared for school building unless the preliminary drawings are approved by KVS.   (e)  It is not possible to standardise the layout plans for all types of school buildings, as the size and shape of plot and local bye laws would very from place to place. A few layouts for type ‘A’ and Type ‘B’ school  buildings are, however, enclosed and may be used as a guide for developing similar economics layouts, with  local modifications as necessary.   (f)The height of the boundary wall or fencing should normally  be restricted to 1.35 m (4’6″) as desired  by Kendriya Vidyalaya Sangathan vide their letter No.  6 – 12/86-KVS(L&B)(WK-I)  dated  21.10.1988  (Annexure  V). Higher  walls may be proposed with the approval of  KVS where considered necessary for security reasons; (g)  Based on the preliminary drawings approved by the  KVS, the Railway  should make a presentation of their proposal along with the planning and  architectural  details, for the approval of the Board;   (h)21 units of staff quarters (Type I-4, Type II-8, Type III-8  and  Type  IV-1) are normally required to be provided, at the time of  establishing the Kendriya           Vidyalaya, upto 12th standard, with a total of 36 sections, when  the  number of classes is less, the requirements will correspondingly be reduced, and the           construction of additional quarters taken up in phases, as the school expands. The plinth area for these quarters should be regulated in terms of Board’s letter           No.74/W-II/21/46  dated 27.10.1975 (Annexure  VI). The site plan, alongwith a line diagram for each type of quarters, should accompany the estimates;   (i)  Estimates should be prepared separately for the  school building and the staff quarters, so that any deficiency in one does not delay approval of the other. The building estimate should include the cost of internal service. The  cost of external services and the site development work should be separately furnished. While preparing the estimate, the economy instructions issued           by KVS vide their letter No. 6-10/87-KVS(L&B) dated 15.04.1987 (Annexure  VII) may be kept in view. The detailed estimates should invariably be accompanied by the “Abstract of Estimate” on the format enclosed           (Annexure VIII). As a rough guide, the total estimated cost for a Type ‘B’ school building would be about Rs. 1 Crore. The estimates should be properly checked and signed by the competent Railway authority before submission to KVS.   (Rly Board’s letter No. 86/W2/8/14 dt 12.07.1989) 9.3  Progress Report: As soon as approval for a particular work is issue  by KVS, the first instalment of funds would be placed at the disposal of the Railways for starting the work. Further  funds would be released by KVS, in instalments, as the work progresses and the  payments already made are accounted  for. It is, essential, therefore, that the progress report on the prescribed proforma (Annexure IX) should be furnished to the Sangathan  at the end of every month so as to reach them by the 10th of the following month,  alongwith a demand for the additional funds required.   9.4 Handing-over of buildings:   As soon as the building is completed, it should be handed over to the Principal of the concerned Vidyalaya as per the directions contained in the Sangathan’s letter No. F6-7/81 (KVS)(L&B) dated 05.03.1981.    (Rly. Board’s letter No. 86/W2/8/14 dt 12.07.1989)     10.1 Non-Railway Schools in Railway Colonies:   Education being primarily a State subject, privately managed schools functioning in Railway  colonies should not ordinarily be taken over by Railway Administrations.   10.2Wherever the need for additional school  is  felt  by Railway  staff,  such  schools  should  as far as possible be organised and managed by Railwaymen themselves  and for this purpose Railway Administrations may render suitable assistance to the managements. The nature of assistance to such school may  be as under:   (i)  Non-recurring expenditure:   a)In respect of such schools as have been functioning  satisfactorily and are fairly well established, any proposal to expand the existing school buildings or constructing new ones, the agencies may be asked to raise some portion of the sum required for the purpose so that they may have a financial assistance from the    Railway being in the nature of subsidy. Railway land and buildings where it can be spared, may be leased  on   nominal  license fees. No compensation will be  payable    for any structures erected by the licensee on the land if the Railway terminates the licence.   b)Furniture and equipment may also be purchased from Railway Revenues and donated to the privately  managed schools  run by the Railwaymen. The expenditure  to be incurred may be equal to the amount proposed  to  be spent  by  the school for this purpose subject to the condition that it does not exceed 50 {459fecfca4475f09f90d8e5f2511a3c5c1949f070046c1e8cc6bde8835d5da4a}, the amount that   would have been spent by the Railway if the school  had been a Railway school.    (Rly Board’s letter no. E (W) 61ED2-24 dt. 20.12.1961)   10.3 Recurring expenditure:   Some of the privately managed schools functioning in Railway colonies were unable to balance their budget and to run without grant-in-aid from Railway Revenues. As closure of such school was likely to affect adversely the education of the children/wards of Railway employees, the General Managers are authorised to sanction recurring adhoc grant on the  basis of average loss per child (including the children/wards of Railway employees) or the amount at the rate of Rs 2, Rs 3 and Rs 4 per child per month respectively for Primary/Middle/High  & Higher Secondary classes  whichever is less.    (Rly Board’s letter No. E (W) 55ED2/8/3 dated 17.10.1956 as amended vide Board’s letter No. E (W) 78SC2-1 dt.17.9.1984)   10.4For non-recurring/recurring grants from Railway Revenues, the privately managed  school  should  fulfill  the following conditions:-   i)To qualify for a grant, a school must have at least 1/3 of its pupils or 100 pupils, whichever is less from amongst children and wards of Railway employees;   ii)The school should be one that is fully recognised for all purposes by the State  Government concerned in accordance with their Education Code and should be in       receipt of the full grant-in-aid as  admissible  under the Education Code; iii)A grant has to be sanctioned only to such  schools as are not able to balance their budget;   iv)The amount of grant-in-aid may be fixed on a adhoc manner but should, in no  circumstances, exceed the amount due on the basis of average “loss” per child         (including both children of Railway employees and their wards)  nor should it exceed Rs.2, Rs.3 and  Rs.4 per pupil per month respectively for Primary, Middle and High/Higher Secondary classes;   v)he sanction should be on an annual basis and no element of non-recurring cost should be allowed.   10.5Railway Board’s prior approval for giving financial assistance to privately managed schools should be obtained in all cases except those, covered by Board’s letter dated 17.10.1956. The grant in aid to privately managed schools shall be subject to the fulfilment of following conditions:- i)The Railway Administration should be represented on the Managing Committee of each school run by Railwaymen, and as far as possible, a Railway official should be          the Chairman of the Managing Committee, subject to the rules, if any, framed by the Education Department of the State Govt. in this regard; ii)In sanctioning the grants the Railway Administrations should indicate to  the  school   authorities the conditions stipulated in para 2071-GI for conducting checks as and when necessary; iii)These schools should be regularly visited/inspected by the Education Officer/ Railway Officials on the same lines as the Railway managed schools and be any short           comings reported by these officials should be brought to the notice of the Management Committee of the schools so that these could be removed. In the event of the Managing Committee not being able to the  advice of the Railway Administration in the affairs of the school, it shall be open to the Administration to withhold temporarily or permanently  all  subsidies, grants and aids.  (Rly  Board’s letter No.E (W) 61 ED2-24 dt.20.12.1961) 11. With a view to improve the facilities and the standard of education in Railway schools were considered by the Board and adopted, whenever feasible. A summary of the recommendations and the decisions of the Board are contained in the Annexure to the Board’s   letter No.E (W) 87 ED1-5 dt.17.08.1987. Apart from these measures, the following decisions have also been taken by the  Board to improve the functioning of Railway schools.   11.1Implementation of “Operation  Black Board”  Scheme launched by the Dept. of   Education in all the  Primary and Austerity  Type Primary (ATP) Schools on the Railways. This involves provision of certain basic minimum facilities in these schools.             (Board’s  letter   No.E (W) 87  ED1-5pt.III dt. 12.01.1988 & DO letter No.E (W) 88 ED1-12/Vol.I dt. 05.07.1989)   11.2With a view to enable the schools to have assured funds for planning and  augmenting the libraries, the following amounts should be earmarked at the beginning of the financial year for school libraries.   (a)  ATP Schools:-          i)Schools with strength of students over 50 but less than 100 – Rs. 500 p.a. per school ii)Schools with strength of students over 100 but less than 200 – Rs. 750 p.a. per school iii)Schools with strength of students over 200 – Rs.1,000 p.a.  per school (b)  Primary Schools                                              – Rs.1,500 p.a. per school (c)  Middle schools                                                – Rs.2,500 p.a. per school (d)  High Schools                                                   – Rs.5,000 p.a. per school (e)  Higher Secondary Schools/Inter Colleges   – Rs.7,500 p.a. per school  (Board’s letter No.E (W) 88 ED1-9 dt. 05.07.1988)   In respect of Schools which do not have a separate post of Librarian, the Library should be maintained by a suitable Teacher, who may be granted Special pay at the following rates:-   Type of Schools                                              Revised Rate of Spl. Pay   (a)  ATP school (with more than 50 student) and Primary schools          – Rs.50/-p.m (b)  Middle Schools                                                                              – Rs.75/-/p.m. (c)  High Schools/Higher Secondary Schools/Inter Colleges                   – Rs.100/-p.m  (Board’s letter No.E (W) 88(ED1-9 dt. 12.10.1988)   Detailed guidelines exist for strengthening the School Libraries by stocking their with the  relevant Text-books, Reference books Newspapers/ Magazines etc. and for making them  effective in creating awareness and interest among the students.(Board’s letter No.E (W) 88ED1-9 dt. 05.07.1988, 08.07.1988, 17.08.1989, 14.02.1990 & 12.03.1990)   11.3Detailed guidelines have also been issued on various aspects of education in Railway Schools like academic results, training of teachers, School environment, student-teacher ratio etc.        (D.O. letter No.E (W) 89ED1-11 dt.20.11.1989)     12. The Base of this Compendium   a)The  consolidation made in the Master  Circular  should  be construed  only  as  a key to the original  circular  and  not  a substitution.  In  case of any doubt,  the  original  circular(s) referred  to  in  the Master Circular will  be  relied  upon  as authority.   b)It  should be noted that orders/instructions  issued  under thee various circulars have only prospective effect from the date of issue of the relevant original letter(s), unless  specifically stated otherwise in the concerned letter. Hence, for dealing with old cases, the instructions in force at the relevant time have to be referred.   c)Though  all  efforts have been taken  to  include  all  the relevant  circulars on thee subject, if any circular  which  has not  been superseded happens to be omitted, the  circular  which has  been omitted through over-sight will still hold  the  field. Anyone coming a across such circular may bring it to the notice of   the  Railway  Bard  for  suitable  action  for  issuing   a supplementary circular.                      13. Circulars regarding Schools in Railway Colonies     1.      E 49 ED1/3/3 dated 11.02.1956   2.      E (W) 55ED2/8/3 dated 17.10.1956   3.      E (W) 58ED1/37 dated 04.02.1960   4.      E (W) 58ED1/9 dated 21.09.1959   5.      E (W) 57ED1/23 dated 01.10.1959   6.      E (W) 59ED3/25 dated 16.10.1959   7.      E (W) 59ED1/49 dated 02.01.1960   8.      E (W) 60ED1/7 dated 29.11.1958   9.      E (W) 60ED1/38 dated 16.02.1961  10.     E (W) 61SC2/50 dated 05.09.1961  11.     E (W) 61ED2/24 dated 20.12.1961  12.     E (W) 61ED1/6 dated 17.03.1962  13.     E (W) 62ED1/47 dated 06.12.1962  14.     E (W) 62SC2/44 dated 04.03.1963  15.     E (W) 62SC2/107 dated 29.06.1963  16.     E (W) 63ED1/33 dated 10.09.1963  17.     E(LWA)65AT/1D/1-6 dated 04.01.1966  18.     E (W) 65SC2/54 dated 15.08.1966  19.     E (W) 66SC2-8Pt dated 31.10.1966  20.     E (W) 76SC2-13 dated 16.05.1968  21.     E (W) 73SC2-55/Pt.A dated 24.01.1980  22.     E (W) 82WZ6/1 dated 04.05.1982  23.     E (W) 83SC2-27 dated 09.09.1983  24.     E (LR) 82UPP/2 dated 06.02.1984  25.     E (W) 78SC2/1 dated 17.09.1984  26.     E (W) 83SC2-27 dated 11.10.1984  27.     79/W2/18/97 dated 07.12.1984  28.     E (W) 81SC2/91 dated 29.01.1985  29.     E (W) 83SC2-27 dated 20.09.1985  30.     E (W) 83SC2-24  dated 28.04.1987  31.     E (W) 87ED1/5 dated 17.08.1987  32.     E(P&A)I-87/PS-5/PE-5 dated 11.01.1988  33.     E (W) 87ED1-5 Pt.III dated 12.01.1988  34.     E (W) 88ED1/9 dated 05.07.1988  35.     E (W) 88ED1/9 dated 08.07.1988  36.     E (W) 83SC2/27 dated 13.09.1988  37.     E (W) 84SC2/10 dated 19.09.1988  38.     E (W) 88ED1/9 dated 12.10.1988  39.     E (W) 81SC2-91/Pt.I dated 18.10.1988  40.     E (W) 83SC2/18 dated 28.11.1988  41.     E (W) 89RP1-1/C dated 30.06.1989  42.     E (W) 88ED1/12/VOL.A dated 05.07.1989  43.     E (W) 88ED1/9 dated 17.08.1989  44.     E (W) 89ED1/11 dated 20.11.1989  45.     E (W) 88ED1/9 dated 22.03.1990  46.     E (W) 88ED1/9 dated 12.03.1990  47.     E (W) 90ED1/1/C dated 17.09.1990  48.     90-E(SCT)1/22/14 dated 1/12.11.90                                                     ANNEEXURE – A   EXPANSION OF EDUCATIONAL FACILITIES   Subject : ______________________________________________   I.    Expansion/upgradation of Railway Schools   1.   Academic year of the commencement of the proposal  2.   Number of Railway employees residing in the colony 3.   (a)Date of opening of the school with Board’s sanction No. and date;  (b) Date of upgradation of thee school in past with Board sanction No. and date, if any. 4. Section-wise number of students in each class of the school may be indicated in the following proforma:   Class Section Children of     Railway employee    Non-Railway employee 1 2 3 4          5.   The details of teaching and non-teaching staff may be indicated in the following proforma:   (A) Existing Teaching Staff         Proposed Staff   Category of staff Scale of                    pay         No. of sanctioned posts    No. of posts now required   Financial     implications (plus or minus)                                i)   Headmaster/Principal   ii)  Post Graduate Teachers   iii) Trained Graduate Teachers   iv)  Primary Teachers   v)   Other including PT, Drawing Teachers etc   (B) Non-Teaching Staff   i)   Clerical Staff   ii)  Librarian   iii) Others   iv)  Class IV Staff 6.   Details  of Educational facilities already available at  the place  under  the  managements of (i)  Railway  (ii)  State/Central Govt.(iii) Local/Private Agencies may be indicated in the following proforma:   Name of School / College Classes Medium of instruction Children of Rly.    employee Non Rly employees Distance from Rly colony.   1 2 3 4 5 6   7.   (a)  Class-wise  number  of children of Rly.  employees  who were refused admission both in Rly. as well as  non-Rly schools during the last year     (b)  How  such  children of Rly. employees  continued  their studies further   8.   Financial implications involved in the proposal (a)  Recurring expenditure (b)  Non-recurring expenditure towards  (i) Construction of additional class rooms etc  (ii) Provision of furniture, teaching aid etc   9.  a) Whether   the  Railway  Administration   would   muster suitable matching surrender of live posts equal to  the cost  of  the  posts  of  teaching/non-teaching   staff involved in the proposal.        b) If so, indicate the details of live posts being offered as matching surrender   10.  a) Teacher pupil ratio     b) No of periods per teacher per week prescribed by State Govt       c) Details of the yardstick prescribed by State Govt.  for provision  of teaching and non-teaching staff. (A  copy of  the State Education Department’s rules may also  be furnished).   11.  a) The amount of grant-in-aid received by the school  from the State Government during preceding year.          b) If  no grant-in-aid was received, the detailed  reasons therefor  and  steps  taken by  the  Administration  to receive the grant.   12.  Reasons for inescapability of the proposal   13. Whether funds from the existing Budget allotment to meet the expenditure will be available for  meeting  the  proposal recurring and non-recurring expenditure.   14.  a)   Whether this proposal was submitted to the Board in the past.      b) If so, a copy of Rly’s earlier reference and number & date of the Board’s  communication  thereon  may  be indicated.   15.  Verbatim comments of FA&CAO   II.  For upgrading of Railway High School to Higher Secondary (10+2) pattern, the following further information is also to be furnished. i) whether State Government has introduced 10 + 2  pattern in their own schools; ii) if so, whether State Government has agreed to recommend upgradation of Railway High School with matching grant;  iii) Yardstick for provision of Teaching and non-teaching staff prescribed by the State Education Department  (A copy of the rules may also be furnished);   iv) The possibility of expansion within the same premises or resorting to double shift may also be  examined  and detailed comments offered.                                                     URE-B   NORMS  FOR  OPENING  OF NEW KENDRIYA  VIDYALAYAS  IN  CIVIL/ DEFENCE SECTOR.   1. Proposal for opening new Kendriya Vidyalays (Central schools) are considered only of sponsored by one of the following:-                a) Ministries of Departments of the Govt of India      b) State Governments              c) Union Territories Administrations      d) Organisation of employees belonging to the eligible categories, (as in iii)   ii) When a piece of land, measuring about 15 acres, in made available by the sponsoring authority, free of cost, to  the Kendriya Vidyalaya Sangathan.   iii)   a)   When there is concentration of at least 1000  employees of the defence service or of Central Govt. employees or of  the  Govt. of India  Undertaking,  individually  or jointly, and when there are at least 200 children  (500 in  the case of big cities) willing to be  enrolled  in different  classes of the proposed  Kendriya  Vidyalaya  (Central School) to begin with.       b) A minimum number of 200 children would be available for enrolment  in  schools in new cantonments  and  Defence establishments.   iv) When the sponsoring authority makes available, free of  rent or  on  nominal rent temporary accommodation to  house  the expanding Vidyalaya till such time as the Kendriya Vidyalaya Sangathan  can construct its own Vidyalaya buildings  on  the land given to it and   v) Provision of the residential accommodation to at least  50{459fecfca4475f09f90d8e5f2511a3c5c1949f070046c1e8cc6bde8835d5da4a} of  the  staff,  where  alternative  accommodation  may  not be  available  within reasonable distance from  the  school, should  be made available by the sponsoring  authority.  The number of such residential units needs to be earmarked  before the school is opened.   2.   A  new Kendriya Vidyalaya (Central School) may be opened  in the campus of a Govt. of India Undertaking, if it agrees  to bear the recurring and non-recurring  expenditure, including     accommodation  land  and future development charges  on  the proposed  Vidyalaya, provided the need for such a  Vidyalaya is  established  with  reference to  the  locating  and  non-availability of alternate educational facilities.   3. A new Kendriya Vidyalaya (Central School) maybe opened  in the  campus of an Institution of Higher Learning, like  IIT, CCIR   Laboratories, etc. on the same terms  and  conditions as  stipulated  in  respect of  schools  for  public  sector Undertakings.   NNEXURE B/I   OPENING  OF  CENTRAL  SCHOOL  IN  CIVIL  SECTOR  IN  RAILWAY COLONIES (For Board’s information and guidance)   1. Location of proposed new Kendriya Vidyalaya.   2. Number of Railway employees at the station (Group ‘A’ to  be indicated separately) in the following proforma:-   Group of Total No of employees who have undergone employees strength transfer during the last 7 years   3. The details of Educational Facilities already available at the place under the Management of          a)    Railway     b)    State/Central Government &     c)    Private        may also furnished in the following proforma:-   Name of           Class          Medium of         Distance from Institution /                          instruction         Railway Colony School       1.                  2.                   3.                         4.   4.         a) Whether any Kendriya Vidyalaya is already functioning at the place. If so, the following  details  may  be indicated:-   No. of              No. of children of                Distance from   Rly.                Non. Rly.employees.            Rly. colony.                  1.                             2.                                       3.   5. Details  of the Railway ATP/Primary/Middle Schools, if  any, at  the station which could be closed down progressively  on opening of the Kendriya Vidyalaya.   6.   Narrative  justification  for  setting  up   of   Kendriya Vidyalaya   7.   Details of Financial implication involved.   8.   Verbatim comments of the FA&CAO                                              ANNEXURE -B/II   TERMS AND CONDITIONS FOR OPENING A KENDRIYA VIDYALAYA  UNDER CIVIL / DEFENCE SECTOR   NOTE – Acceptance of terms and conditions by the sponsoring authority is a pre-condition to the opening of a Kendriya Vidyalaya  in  the  Civil/Defence  Sector. The sponsoring authority  is  required  to  submit  in  quadruplicate.  The acceptance and confirmation of the terms and conditions.   1.   GENERAL   a) The Sangathan does not take over an existing school.     b) The Sangathan opens a New Kendriya Vidyalaya of its  own in accordance  with  its  own  approved  pattern of education.      c) The Sangathan does not run KG or Pre-primary classes.      d) In  no  case will the Sangathan take the  liability  of appointing/absorbing any of an existing school staff in the  service  of  the  Sangathan.  The existing staffs members are, however, free to apply in response to the advertisement  for various categories of posts,  issued by  the  Sangathan from time to time and  compete  with outsiders.                                                    2. LAND AND BUILDING        A suitable piece of land measuring about 15 acres will  have to  be provided, free of cost or at nominal licence fee, for  the construction of the permanent Vidyalaya building. The  sponsoring authority  will  also provide suitable  temporary  accommodation, free  of cost, or on  nominal rent for running the  school  until the  Sangathan is able to construct its own  permanent  Vidyalaya building on the land provided by at its disposal. This period may be  about  5-7  years  after  actual  transfer  of  land  to  the Sangathan.  A site plan of the lance proposed to be  provided  may please be attached.   3.   TEMPORARY ACCOMMODATION        To  begin with at least 20 rooms roughly of the size of  6.1 m.  x  7.3  m., 6.9m x 7.3m which can accommodate at least 40 students per  section  are required. This accommodation   is necessary to initially open classes I to V with two section  each and to provide for consequential expansion of the Vidyalaya during  next 3 to 4 years, as also for Principal’s  room, staff room, library room, Vidyalaya Office and accommodation for  other miscellaneous  activities of the Vidyalaya. A sketch map of  the accommodation  indicating the sizes of the rooms, proposed to  be given  should be enclosed. Temporary accommodation once  provided shall under no circumstances be withdrawn unless the Sangathan is satisfied  with alternative arrangements made in this  regard  by the  sponsoring  authority  or until the  Sangathan  is  able  to construct its own buildings.                                         4.   RESIDENTIAL ACCOMMODATION        At  least  50{459fecfca4475f09f90d8e5f2511a3c5c1949f070046c1e8cc6bde8835d5da4a}  residential accommodation  will  hve  to  be provided  by  the sponsoring authority on priority basis  on  the same  terms  and conditions as applicable to their own  staff  of corresponding status. The total number of such residential  units will need to be earmarked before the school is opened.   5. ADMISSION PRIORITIES        The  following priorities have been laid down for  admission to the Kendriya Vidyalayas in the Defence Civil Sectors:-   i)   Children  of transferable Central Govt. employees  including Defence/CRPF/BSF  Personnel in uniform and employees of  All India services and Indian Foreign Service;   ii)  Children of transferable employees of Autonomous Bodies  and Public Sector Undertaking fully financed by Central Govt;   iii) Children  of   non-transferable Central  Govt  employees  and Defence Personnel and   iv) Children of other floating population which includes civilian population desirous of joining  the  pattern  of studies adopted in the Kendriya Vidyalayas        The above policy has been approved by the Govt. of India and no deviation from the aforesaid policy can be made.   NOTE :a) Subject to the child qualifying in the admission test and/or interview, within each  priority  category mentioned  above  the children of those  employees who have had more transfers during the  proceeding  seven year  shall get preference over the children  of  those who  have  had  less number of  transfers  during  this period. Those who have not had at least  one  transfer involving  change of station during the preceding  seven years  shall not be treated as  transferable.  Transfer Duty/Training  Course/Attachment  and  Detachment  in connection  with Short term assignment  elsewhere  will not be treated as transfer for the purpose of admission. The admissions to the proposed Kendriya Vidyalaya will not therefore, be automatic,  and  the students  will  be administered an admission  test  and will be admitted to the class for which they are  found fit and eligible.   b) The Kendriya Vidyalaya will strictly follow the instructions issued from time to time by the  Kendriya Vidyalaya Sangathan, in regard to admission, fee structure, syllabus, medium or instruction, utilisation of Pupils Fund, Text-books, examination, promotion, norms for sanction of staff, teachers  qualifications, their appointment, promotion, transfer etc.              6.   STAFF:        The entire staff will be appointed by the Kendriya  Vidyalaya Sangathan  on  the scales of pay and  terms  and  conditions prescribed  by  it from time to time.   7. VIDYALAYA MANAGEMENT COMMITTEES:        The Vidyalaya Management Committee will be constituted in accordance with the pattern prescribed by the Sangathan  as per proforma VMC: A/2B attached (Annexure-IV).   8.  AFFILIATION:   The school will get itself affiliated to the Central Board of Secondary Education, New Delhi at Appropriate time.   9.   In  the  event of violation of the terms and conditions  for running  the Kendriya Vidyalaya by the sponsoring  authority the Sangathan will have the right to close down the Kendriya  Vidyalaya and examine the disposal of assets and liabilities in consultation with the Government of India.   10.  Further,  aforesaid  terms  and conditions  are  subject  to modifications in the light of the directive of Government of India / Board of Governors decision taken from time to time.        The  terms and conditions as referred to above are  accepted and confirmed.   Signature of Sponsoring Authority with seal. Place :                                                               Dated :                                                                                    ANNEXURE- B/III                 Survey report for the opening of new Kendriya Vidyalaya   1.   Location:        Name and full address with pin code of the station where Vidyalaya is to be opened:   i) Place   ii) Post Office   iii) District & Distt Headquarter   iv) State   v) Nearest Railway station (Distance from the place of location of the school Invariably be indicated)   2.   Bank facilities (indicate the name of the nearest bank and the distance from the station)   3.   Security arrangements for keeping cash in the school premises   4.         A) Name of the sponsoring authority    B) Full name, designation, and address, telephone No etc of the official competent to take decision on behalf of the sponsoring authority/who should be addressed in connection with the proposal.   II. BUILDING ANDPLAYGROUND FACILITIES TO BE PROVIDED FOR THE SCHOOL;   1.   No. of rooms for classes library, laboratory, special rooms, Principal’s room, staff room, etc. (Please attach sketch map and indicate the dimensions of various rooms)   2.   Facilities for fans and electric and water connections in the rooms and in the campus   3.   Location of the proposed building and the existing campus with respect to the residential colony in the station   4.   Facilities for playgrounds and open space for the use of students   5.   Amount of licence fee, if any chargeable for land, building etc   III. OTHER PHYSICAL FACILITIES PROPOSED TO BE MADE AVAILABLE BY THE SPONSORING AUTHORITY IN THIS NEAR FUTURE AND THE DATE BY WHICH TO BE AVAILABLE:   IV.  FACILITIES FOR STAFF:   1. Details of residential accommodation to be provided to the teachers, non-teaching personnel and terms on which to be made available. Please indicate the particulars of the houses earmarked for the staff   2. Facilities for medical attendance to be made available to the staff   3. Facilities for shopping and purchase of provisions   4. Facilities for transport, recreation and entertainment available at the station and terms on which available   V.   LAND:   1. Any new site for the building or school campus earmarked in the colony/station   2. Area of the school, site earmarked as above please enclose a map indicating the relative position of the site with respect to the residential colony.   3. Feasibility for the free of cost transfer of land (15 acres) to Kendriya Vidyalaya   Sangathan for construction of school building and premises   V         (A) CATEGORIES OF PERSONNEL AT THE STATION AND NEAR ABOUT:   Names of the departments and the number of personnel at the station and near about belonging to the following categories   a) Transferable Deptt.-wise Defence personnel   b) Transferable Deptt wise Central Govt employees and Officers of All India Services   c) Transferable Deptt wise officers of autonomous bodies/projects public undertakings corporations   d) Non-transferable Deptt wise Defence personnel of Central Government employees, autonomous bodies/Projects/Corporations   e) Other desirous of taking advantage the Kendriya Vidyalaya   NOTE:  The word “Transferable” connects only those employees  who have actually been transferred from one station to another at least once during the preceding 7 years   VI.  AVAILABILITY OF STUDENTS FOR ENROLMENT:        Class         Students            Students likely        Total                        on rolls            to be admitted I. II. III. IV. V. VI. VII. VIII. IX. X.   2. Distribution of the students in accordance with the categories of personnel as indicated in V (a) to (e) above:           (1)         (2)         (3)         (4)         (5)   VII. FURNITURES AND OTHER TEACHING MATERIALS:   Details of furniture for students and teachers and other teaching materials like black-boards, maps, labs, equipments, etc. which will be transferred to KVs free of cost   VIII.SCHOOLING FACILITIES IN EXISTENCES;   Is there any school in existence, in the station and/or near about? If so, the details indicating    classes  subjects, medium of instruction,  affiliation  with the Secondary Education Board (State/Central) etc. may be given   IX.  FACILITIES OF TRANSPORT TO THE PRINCIPAL IN CASE OF A BRANCH KENDRIYA VIDYALAYA:        Facilities for transport at least twice a week to the Principal of the neighboring KV can be made available for visits and inspection of the branch Kendriya Vidyalaya.   X. IN CASE IT IS PROPOSED TO HAND OVER THE EXISTING SCHOOL IN THE CAMPUS TO THE KENDRIYA VIDYALAYA SANTGATHAN PLEASE  GIVE THE  INFORMATION IN ADDITION TOTHE POINTS MENTIONED ABOVE) ON THE FOLLOWING POINTS:     (a) The details of the school building and campus, number of rooms etc     (b) Details of furniture of students and teaching materials lab equipments lib books etc    available in the school.     (c) Class-wise break-up of the students:         Classes: I  II  III  IV  V  VI  VII VIII  IX  X  XI            No. of Student:    (e) Distribution of the students category-wise:         No. of Students      Category of eligible personnel           (SEE PARA VI ABOVE)    (f) Board to which the school is affiliated for courses of students   XI.  Any other point relevant in regard to this proposal:                                               Signature:                                         Name and Designation of                                        the Officer In charge.                                                        ANNEXURE – B/V   NEW KENDRIYA VIDYALAYAS OPENED      i) (a) Date of opening _____________________________________ (b) By whom inaugurated _________________________________  ii) Classes opened __________________________________________ iii) No. of children of the Railway employees and non-Railway employees admitted class-wise: _____________________________________  iv)  Details of physical facilities provided to K.Vs.:-  ______________________________   (a) Temporary accommodation indicating No. of class rooms etc. with sizes ___________   (b) Furniture ____________________________________________    (c) No. and types of quarters provided to K.V. Staff. _____________________________                                                       ANNEXURE-C KENDRIYA VIDYALAYA SANGATHAN (SCHOOL SECTION-I)   NORMS FOR OPENING NEW KENDRIYA VIDYALAYA IN THE CAMPUSES OF PUBLIC SECTOR UNDERTAKING/INSTITUTIONS OF HIGHER LEARNING   Proposals  are  very often received from  the  Public  Sector Undertaking for opening Kendriya Vidyala in their campuses. These proposals can be considered if, the following pre-requisites  are satisfied  and  the concerned department agrees to abide  by  the standard terms and conditions given below:-   I.   PRE-REQUISITES:  The  Kendriya Vidyalayas are meant to serve the  educational needs  of  the children of transferable employees so  that  their education  may  not  be disrupted owing to change  in  their medium  of  instruction, consequent upon their  parents  transfer from   one  linguistic  region  to  another.   Accordingly,   the transferability  condition is central to the opening of a  Kendriya Vidyalaya.  Keeping this in view, the pre-requisites which  should be  satisfied for opening a Kendriya Vidyalaya in the  campus  of Public Section Undertaking are given below:-   1. The public sector undertaking should have branches/ offices in different linguistic regions   2. The  employees  of  the  Department  should  be   (de-facto) transferable  from  one  branch office  to  another  and  to Headquarters.   3.   When there is a concentration of at least 1000 employees  of the Government of India Undertakings, and when there are  at least 200 children (500 children in the case of big  cities)     willing to be enrolled in different classes of the  proposed Kendriya Vidyalaya (Central School) to begin with.   4.   No alternative educational facilities should be available at the station   II.  CONDITIONS TO BE FULFILLED BY THE PUBLIC SECTOR NDERTAKINGS      /INSTITUTTION OF HIGHER LEARNING;   1. The Public Sector Undertakings/Institution of Higher Learning shall bear all the recurring  and  non-recurring expenditure on the proposed Kendriya Vidyalaya   2. The Department shall provide free of cost, suitable land and building for housing the Vidyalaya.   3. The  department  shall  provide, free  of  cost,  land  and building for the future development of the Vidyalaya.   4. The Department shall provide all equipment, free of cost, to the Vidyalaya.   5. The Department shall provide suitable residential accommodation to the teaching and non teaching staff on the same basis and at the came rates as prescribed by it for its own employees. 6. The proposed Kendriya Vidyalaya shall be administered  and governed in accordance with the rules of the Sangathan, as amended from time to time.   7.  The Sangathan  shall not admit any liability towards the staff and students of any existing school running inside the campus of the Department.   8. The children and the employees of the Department will get first priority in matters of admission. However the children belonging  to  other eligible categories will  be  considered    against seats available after accommodating the children  of the employees of the Department.   P.S.: Not more than three Kendriya Vidyalayas in the campuses of Institutions of Higher  Learning  may  be opened in an academic year.                                         ANNEXURE C/I   TERMS  AND  CONDITIONS FOR OPENING  KENDRIYA  VIDYALAYA CAMPUSIS OF  PUBLIC SECTOR UNDERTAKING/INSTITUTIONS  OF HIGHER LEARNING     NOTE: Acceptance of terms and conditions by the  sponsoring authority is a pre-condition to the opening of a Kendriya Vidyalaya in the Civil/Defence Sector. The sponsoring authority  is  required to submit in quadruplicate. The acceptance and confirmation of the terms and conditions.   1.   GENERAL        a) The Sangathan does not take over an existing school.      b) The Sangathan opens a New Kendriya Vidyalaya of its own in accordance with its  own  approved  pattern of education.      c) The Sangathan does not run KG or Pre-primary classes.      d) In no case will the Sangathan take the liability of appointing/absorbing any of an existing school staff in the  service  of  the  Sangathan. The existing staffs members are, however, free to apply in response to  the advertisement  for various categories of posts,  issued by  the  Sangathan from time to time and  compete  with outsiders.                                                II.  FINANCIAL OBLIGATIONS:    A new Kendriya Vidyalaya (Central School)  may be opened  in the campus of a Government of Indian Undertaking or Institution of Higher  Learning, if it agrees to bear the recurring  and  future developmental  facilities  as  also  the  proportionate  overhead charges on the proposed Vidyalaya.   III. LAND AND BUILDING FOR THE PROPOSED KENDRIYA VIDYALAYA:  The  sponsoring  authority will have to provide  a  suitable place  of land, free of cost. measuring about 15 acres  on  which land of Vidyalaya Building/Staff quarters/Hostel/ Playground  will have to be developed and constructed by the sponsoring authority out  of  its own fund in accordance with KVs norms.  In  case  of existing  buildings,  at  least  20 rooms of  such  sizes  as  to accommodate  at least 40 students per section are required.  This accommodation  may  be sufficient for classes upto  V  with  two sections  including  consequential  expansion  of  the   Kendriya Vidyala  for 3-4 years. This may also include  Principal’s  room, staff  room,  library room, office and  accommodation  for  other miscellaneous  activities like music, NCC, Scouting  and  Guiding SUPW, etc. A sketch may of the accommodation indicating the  size of  the rooms proposed to be provided may be enclosed.  Temporary accommodation  once  provided to house the classes  should  not  be withdrawn unless K.V.S. is satisfied with alternate  arrangements made in this regard by the sponsoring authority.   IV.  RESIDENTIAL ACCOMMODATION: Cent  per  cent residential accommodation will  have  to  be provided  on  priority basis by the sponsoring authority  on  the same  terms and conditions as applicable to their own  staff  of corresponding status. V. ADMISSION: Admission Priorities in Kendriya Vidyalaya in Public Sector                   Undertaking/ Institution of Higher Learning:        Admissions in Kendriya Vidyalayas are regulated on the  sole criterion  of the test of transferability of the parent  i.e.  the number  of transfer a parent has undergone during  the  preceding seven years. The children of the employees who have undergone more number  of transfers  during the proceeding seven  years  will  get preference  over  those  children whose  parents  have  undergone lesser number of transfers during the same period.   II.  Kendriya Vidyalays in Public Sector Undertakings:        a) Children of the employees of the concerned  undertaking provided  it meets all expenses, recurring as  well  as non-recurring, land building and equipment etc.        b) Children  of Central  Government  employees   including Defence/CRPF/BSF personnel in uniform and employees  of All India Services and Indian Foreign Service.        c) Children of transferable employees of the Autonomous bodies  and  other  Public  Sector  Undertakings,  full financed by the Central Government.   Children of non-transferable central Government employees and Defence personnel; and        d) Children of the other floating population which includes  civilian population desirous of joining  the pattern of studies adopted in Kendriya Vidyalays        III. Kendriya Vidyalays in Institution of Higher Learning:         a) Children of the employees of the Institution, where land, building equipment and recurring as well as  non-recurring,  expenses  are provided by  the  Institution concerned;        b) Children  of Central transferable Government  employees including  Defence/CRPF/BSF  personnel in  uniform  and employees  of  All India Services  and  Indian  Foreign Service.        c) Children of transferable employees of the Autonomous bodies  and  other  Public  Sector  Undertakings,  full financed by the Central Government.        d)  Children of non-transferable Central Government employees and Defence personnel; and        e) Children of the other floating population which includes civilian population desirous of joining  the pattern of studies adopted in Kendriya Vidyalays        NOTE: However, in the case of Kendirya Vidyalays set up in the campuses  of Public Sector Undertaking/Institutions of Higher Learning where the sponsoring  authority  bears  the   entire expenditure, children of their employees will get over-riding priority in admissions following by the general categories as enumerated  above. After meeting the demand of the  employees  of the sponsoring Undertaking or Institution of Higher Learning, Sangathan will admit  childr4enofother priority categories. Children coming on transfer from other Kendirya Vidyalayas  will be automatically admitted.        No  deviation  from the aforesaid the  admission  policy  as approved  byte Government of India will be made. The  admissions to  be  proposed  Kendirya  Vidyalaya  will  not,  therefore,  be automatic.  The students will be administered an  admission  test and  will  be accorded admission tithe class for which  they  are found fit and eligible.   VI.  STAFF:   The entire staff will be appointed by the Kendriya  Vidyalaya Sangathan  on  the scales of pay and  terms  and  conditions  prescribed  by  it from time to time.      VII. VIDYALAYA MANAGEMENT COMMITTEES:   The Vidyalaya Management Committee will be constituted  in accordance  with the pattern prescribed by the Sangathan  as per proforma VMC:  A/2B attached (Annexure-IV).   VIII.AFFILIATION:    The  school will get itself affiliated to the Central  Board  of Secondary Education, New Delhi at Appropriate time.   IX. In the event of violation of the terms and conditions  for  running  the Kendriya Vidyalaya by the sponsoring  authority the Sangathan will have the right to close down the Kendriya      Vidyalaya and examine the disposal of assets and liabilities in consultation with the Government of India.   X. Further, aforesaid  terms  and conditions  are  subject  to modifications in the light of the directive of Government of India/Board of Governors decision taken from time to time.                                                                             ANNEXURE C/II   OPENING  OF  CENTRAL  SCHOOL  IN  RAILWAY COLONIES   1.   Location of proposed Central School.   2.   Whether  the Railway Administration proposed to set  up  the Central  School  in  Civil  or  Project  Sector  (Terms  and conditions to be fulfilled are given in the annexure).   3.   Number of Gazetted and Class III & Class IV to be  indicated separately) in the following proforma:-   Category of           Linguistic          Total            No. of employees who have employees               group            Strength            undergone transfer during                                                                                      the last 7 years.   4. Department wise member of other Central/Government/Public sector undertaking employees at the proposed place:-           Name of Department            No. of employees   5. The details of Educational Facilities already available at the place under the Management of          a)    Railway     b)    State/Central Government &     c)    Private agencies        may also furnished in the following proforma:-   Name of      Class     Medium of    No.of chi-     Distance from Institution /          instruction  ldren of       Railway Colony School                             Non-Rly  Rly.                                            employees  ———— ———– ——-  ——-  ——— ————       1.        2.         3.       4.         5.         6. ———— ———– ——-  ——-  ——— ————   6.   a)   Whether  any Kendriya Vidyalaya is already  functioning           at  the  place.  If so, the following  details  may  be           indicated:-   No.of      No. of children of                Distance from            Rly.      Non. Rly.               Rly. colony.                employees. ——-   ————————           ————-   1.        2.           3.                       4. ——-   ————————           ————-   (b)  Whether expansion of existing Central School will  meet the requirement of the children of Railway employees. 7.   Class-wise availability of students for the proposed Central   School. 8.   Whether the Railway Administration is in a position  to make  available to K.V.S. the following:-        a)   Rent  free or on nominal rent, temporary  accommodation   to house the central school till such time the Kendriya           Vidyalaya   Sangathan  constructs  its  own   Vidyalaya building;        b)   15 acres of land at nominal licence fee at the  station           for construction of Vidyalaya building;        c)   Residential  accommodation at least 50 per cent of  the staff of the school at thestation on payment of  normal           rent as applicable to Railway servants.   9.(a)Whether  the affiliation of an existing Railway  High/Higher Secondary  School with Central Board of Secondary  Education      will  meet  the  requirement  of  the  children  of  Railway  employees;  (b)if not, the detailed reasons thereof.   10.  Feasibility report on the establishment of Central School in      Civil   Sector/Project   Sector  alongwith   the   following      documents:-          i) 5 copies of Survey Report alongwith its enclosures;         ii) 5  copies  of  the terms and  conditions  contained  in           Annexure II prescribed by Kendriya Vidyalaya  Sangathan           duly accepted and signed on behalf of the Railway;        iii) Site  Plans,  temporary  accommoddation  and  the  land           proposed  to be given to Kendriya  Vidyalaya  Sangathan           for  housing  Kindriya  Vidyalaya  and  contruction  of           Vidyalaya building.   11.  Narrative justification for setting up the school.   12.  Details of financial implications involved in the proposal:-     (a) Reccurring   (b) Non-Reccurring   13.  FA & CAO’s verbatim comments on the proposal.                              ———-                                                      ANNEXURE -C/III        TERMS AND CONDITIONS FOR OPENING A KENDRIYA VIDYALAYA  UNDER      CIVIL / DEFENCE SECTOR.      ————————————————————   NOTE:Acceptance  of  terms  and  conditions  by  the   sponsoring      authority  is a pre-condition to the opening of  a  Kendriya      Vidyalaya  in  the  Civil/Defence  Sector.  The   sponsoring      authority  is  required  to  submit  in  quadruplicate.  The      acceptance and confirmation of the terms and conditions.   1.   GENERAL        a)   The Sangathan does not take over an existing school.      b)   The Sangathan opens a New Kendriya Vidyalaya ofits  own           in   accordance  with  its  own  approved  pattern   of           education.      c)   The Sangathan does not run KG or Pre-primary classes.      d)   In  no  case will the Sangathan take the  liability  of           appointing/absorbing any of an existing school staff in           the  service  of  the  Sangathan.  The  existing  staff           members are, however, free to apply in response to  the           advertisement  for various categories of posts,  issued           by  the  Sangathan from time to time and  compete  with           outsiders.                                                   2.   LAND AND BUILDING        A suitable piece of land measuring about 15 acres will  have to  be provided, free of cost or at nominal licence fee, for  the construction of the permanent Vidyalaya building. The  sponsoring authority  will  also provide suitable  temporary  accommodation, free  of cost, or on  nominal rent for running the  school  until the  Sangathan is able to construct its own  permanent  Vidyalaya building on the land provided by at its disposal. This period may be  about  5-7  years  after  actual  transfer  of  land  to  the Sangathan.  A site planof the lance proposed to be  provided  may please be attached.   3.   TEMPORARY ACCOMMODATION        To  begin with at least 20 rooms roughly of the size of  6.1 m.  x  7.3  m., 6.9m x 7.3m which can  accommodate  at  least  40 students   per  section  are  required.  This  accommodation   is necessary to initially open classes I to V with two section  each and  to  provide  for consequential expansion  of  the  Vidyalaya during  next  3 to 4 years, as also for Principal’s  room,  staff room, library room, Vidyalaya Office and accommodation for  other miscellaneous  activitiees of the Vidyalaya. A sketch map of  the accommodation  indicating the sizes of the rooms, proposed to  be given  should be enclosed. Temporary accommodation once  provided shall under no circumstances be withdrawn unless the Sangathan is satisfied  with alternative arrangements made in this  regard  by the  sponsoring  authority  or until the  Sangathan  is  able  to construct its own buildings.                                         4.   RESIDENTIAL ACCOMMODATION:        At  least  50{459fecfca4475f09f90d8e5f2511a3c5c1949f070046c1e8cc6bde8835d5da4a}  residential accommodation  will  hve  to  be provided  by  the sponsoring authority on priority basis  on  the same  terms  and conditions as applicable to their own  staff  of corresponding status. The total number of such residential  units will need to be earmarked before the school is opened.   5.   ADMISSION PRIORITIES.        The  following priorities have been laid down for  admission to the Kendriya Vidyalayas in the Defence Civil Sectors:-   i)   Children  of transferable Central Govt. employees  including      Defence/SRPi/BSF  Personnel in uniform and employees of  All      India services and Indian Foreign Service;   ii)  Children of transferable employees of Autonomous Bodies  and      Public Sector Undertaking fully financed by Central Govt;   iii) Children  of   non-tanferable Central  Govt.  employees  and      Defence Personnel and   iv)  Children   of  other  floating  population  which   includes      civilian  population  desirous  of joining  the  pattern  of      studies adopted in the Kendriya Vidyalayas.      The above policy has been approved by the Govt. of India and  no deviation from the aforesaid policy can be made.   NOTE:a)   Subject  to the child qualifying in the admission  test           and  /or  interview,  within  each  priority   category           mentioned  abvoe  the children of those  employees  who           have  had  more transfers during the  proceeding  seven           year  shall get preference over the children  of  those           who  have  had  less number of  transfers  during  this           period.  Those who have not had at least  one  transfer           involving  change of statin during the preceding  seven           years  shall not be treated as  transferable.  Transfer           Duty/  Training  Course/Attachment  and  Detachment  in           connection  with Short term assignment  elsewhere  will           not   be  treated  as  transfer  for  the  purpose   of           admission.The  admissions  to  the  proposed   Kendriya           Vidyalaya  will  not therefore, be automatic,  and  the           students  will  be administered an admission  test  and           will be admitted to the class for which they are  found           fit and eligible.        b)   The   Kendriya  Vidyalaya  will  strictly  follow   the           instructions  issued from time to time by the  Kendriya           Vidyalaya  Sangathan,  in  regard  to  admission,   fee           structure, syllabus, medium or instruction, utilisation           of  Pupils Fund, Text-books,  examinationm,  promotion,           norms  for sanction of staff, teachers  qualifications,           their appointment, promotion, transfer etc.              6.   STAFF:        The entire staff will be appointed by the Kendriya  Vidyalaya      Sangathan  on  the scales of pay and  terms  and  conditions      prescribed  by  it from time to time. 7.        VIDYALAYA MANAGEMENT COMMITTEES:        The  Vidyalaya Management Committee will be  constituted  in      accordance  with the pattern prescribed by the Sangathan  as      per proforma VMC:  A/2B attacged (Annexure-IV).   8.   AFFILIATION:        The  school will get itself affiliated to the Central  Board      of Secondary Education, New Delhi at Appropriate time.   9.   In  the  event of violation of the terms and conditions  for      running  the Kendriya Vidyalaya by the sponsoring  authority      the Sangathan will have the right to close down the Kendriya      Vidyalaya and examine the disposal of assets and liabilities      in consultation with the Government of India.   10.  Further,  aforesaid  terms  and conditions  are  subject  to      modifications in the light of the directive of Governemtn of      India / Board of Governors decision taken from time to time.        The  terms and conditions as referred to above are  accepted      and confirmed.       Place :                            Signature of Sponsoring                                    Authority with seal. Dated :                                                                                    ANNEXURE- C/IV                     survey report for the opening of new kendriya vidyalaya   1.   Location:        Name and full address with      pincode ofthe station where      Vidyalaya is to be opened:      i) Place     ii) Post Office    iii) District & Distt.Headquarter     iv) State      v) Nearest Railway station       (Distance from the place of       location of the school       Invariably be indicated)   2.   Bank facilities      (indicate the name of the      nearest bank and the      distance from the station)   3.   Security arrangements for      keeping cash in the school      premises.   4.   A)Name ofthe sponsoring        authority.        B)Full name, designation.        address, telephone No.etc        of the official competent        to take decision on behalf        of the sponsoring authority/        who should be addressed in        connection with the proposal.   II.  BUILDING ANDPLAYGROUND FACILITIES      TO BE PROVIDED FORTHE SCHOOL;   1.   No.of rooms for classes library,      laboratory, special rooms,      Principal’s room, staff room,      etc. (Please attach sketch map      and indicate the dimensions of      various rooms)   2.   Facilities for fans and electric          and water connections in the      rooms and in the campus.   3.   Location of the proposed byilding       and the existing campus with respect            to the residential colony in the      station.   4.   Facioities for playgrounds and      open space for the use of      students.   5.   Amount of licence fee, if any      chargeable for land, building etc.   III. OTHER PHYSICAL FACILITIES PROPOSED      TO BE MADE AVAILABLE BY THE SPONSORING      AUTHORITY IN THIS NEAR FUTURE AND THE      DATE BY WHICH TO BE AVAILABLE:   IV.  FACILITIES FOR STAFF:   1.   Details of residential accommodation      to be provided to the teachers, non-      teaching personnel and terms on which      to be made available. Please indicate      the particulars of the houses      earmarked for the staff.   2.   Facilities for medical attendance to      be made available to the staff.   3.   Facilities for shopping and purchase      of provisions.   4.   Facilities for transport, recreation      and entertainment available at the       station and terms on which available.   V.   LAND:   1.   Any new site for the building or school      campus earmarked in the colony/station.   2.   Area of the school,site earmarked as      above please enclose a map indicating      the relative position of the site with      respect to the residential colony.   3.   Feasibility for the free of cost transfer      of land (15 acres) to Kendriya Vidyalaya      Sangathan for construction of school      building and premises.   V(A) CATEGORIES OF PERSONNEL AT THE STATION AND NEAR ABOUT: Names of the departments and the number of personnel at the station and near about belonging to the following categories:   a) Transferable Deptt.-wise Defence    personnel.   b) Transferable Deptt.wise Central    Govt.employees and Officers of    All India Services.   c) Transferable Deptt.wise officers    of autonomous bodies/projects    public undertakings corporations.   d) Non-transferable Deptt.wise Defence    personnel of Central Government    employees, autonomus bodies/    Projects/Corporations.   e) Other desirous oftaking advantage    the Kendriya Vidyalaya.   NOTE:  The word “Transferable” connects only those employees  who        have actually been transferred from one station to another        at least once during the preceeding 7 years.   VI.  AVAILABILITY OF STUDENTS FOR ENROLMENT:        Class     Students        Stundents likely        Total                on rolls        to be admitted      ———————————————————–         I.        II.       III.        IV.         V.        VI.       VII.      VIII.        IX.         X.   —————————————————————–      2. Destribution of the students in accordance with the         categories of personnel as indicated in V (a) to (e)         above:           (1)         (2)         (3)         (4)         (5)   IX.  FACILITIES OF TRANSPORT TO THE PRINCIPAL IN CASE      OF A BRANCH KENDRIYA VIDYALAYA:        Facilities fortransport atleast      twice a week to the Principal of      the neighbouring KV can be made      available for visits and inspection      of the branch Kendriya Vidyalaya.   X.   IN  CASE IT IS PROPOSED TO HAND OVER THE EXISTING SCHOOL  IN      THE CAMPUS TO THE KENDRIYA VIDYALAYA SANTGATHAN PLEASE  GIVE      THE  INFORMATION 9IN ADDITION TOTHE POINTS MENTIONED  ABOVE)      ON THE FOLLOWING POINTS:     (a) The details of the school building       and campus, number of rooms etc.     (b) Details of furniture ofstudents       and teaching materials lab.       equipments lib.books etc.       available in the school.     (c) Class-wise break-up of the students:         Classes: I  II  III  IV  V  VI  VII  VII  VIII  IX  X  XI        No.of Student:    (e) Distributionnof the students category-wise:                                             No.of Sudents      Category of eligible personnel           (SEE PARA VI ABOVE)    (f) Board to which the school is      affiliated forcourses of students.   XI.  Any other point relavant in      regarrd to this proposal:                                               Signature:                                          Name and Designation of                                        the Officer Incharge.                              ——-                                              ANNEXURE – C/V                    NEW KENDRIYA VIDYALAYAS OPENED      i) (a) Date of opening _____________________________________         (b) By whom inaugurated _________________________________     ii) Classes opened __________________________________________    iii) No.of children of the       Railway employees and       non-Railway employees       admitted class-wise: _____________________________________     iv) Details of physical facilities       provided to K.Vs.:- ______________________________________         (a) Temporary accommodation indicating           No.of class rooms etc. with sizes ____________________         (b) Furniture ____________________________________________         (c) No. and types of quarters           provided to K.V. Staff._______________________________                                               ANNEXURE – V      NORMS  FOR  OPENING OF NEW KENDRIYA VIDYALAYAS  IN  CIVIL  /      DEFENCE SECTOR.   1.   Proposal for opeing new Kendriya Vidyalays (Central schools)      are considered only of sponsored by one of the following:-        a) Ministries of Departments of the Govt. of India.      b) State Governments.      c) Union Territories Administrations.      d) Organisation of employees belonging to the eligible         categories, (as in iii).   ii)   When  a  piece of land, measuring about 15 acres,  in  made      available by the sponsoring authority, free of cost, to  the      Kendriya Vidyalaya Sangathan.   iii) a)   When there is concentration of at least 1000  employees           of the defence service or of Central Govt. employees or           of  the  Govt. of India  Undertaking,  individually  or           jointly, and when there are at least 200 children  (500           in  the case of big cities) willing to be  enrolled  in           different  classes of th eproposed  Kendriya  Vidyalaya            (Central School) to begin with.        b)   A minimum number of 200 children would be available for           enrolment  in  schools in new cantonments  and  Defence           establishments.   iv)  When the sponsoring authority makes available, free of  rent      or  on  nominaal rent temporary accommodation to  house  the      expanding Vidyalaya till such time as the Kendriya Vidyalaya      Sangathan  can construt its own Vidyalaya buildings  on  the      land given to it and   v)   Provision  of the residential accommodation to at least  50{459fecfca4475f09f90d8e5f2511a3c5c1949f070046c1e8cc6bde8835d5da4a}      of  the  staff,  where  alternative  accommodation  may  not      be  available  within reasonable distance from  the  school,      should  be made available by the sponsoring  authority.  The      number of such residential units need tobe earmarked  before      the school is opended.   2.   A  new Kendriya Vidyalaya (Central School) may be opened  in      the campus of a Govt. of India Undertaking, if it agrees  to      bear the recurring and non-recurring  expenditure, including      accommodation  land  and future development charges  on  the      proposed  Vidyalaya, provided the need for such a  Vidyalaya      is  established  with  reference to  the  locatin  and  non-      availability of alternate educational facilities.   3.   A  new Kendriya Vidyalaya (Central School) maybe  opened  in      the  campus of an Institution of Higher Learning, like  ITI,      CCJR   Laboratories, etc. on the same terms  and  conditions      as  stipulated  in  respect of  schools  for  public  sector      Undertakings.                                                   ANNEXURE-D/I                RAILWAYS’ REPORT ON LABOUR WELFARE                   R A I L W A Y  S C H O O L S                          FOR THE YEAR 19                      (TO BE SUBMITTED BY 31ST JULY EVERY YEAR)   —————Railway         RAILWAY SCHOOLS                           SUMMARY – 1989-90 —————————————————————–                      Deg-  Inter Hr.   High Jr.   Pri- ATP  Total                      ee    Coll- Seco- Sch- Midd- mary Sch-                      Coll- ege   ndary ools le    Sch- ools                      ege         Scho-      Sch-  ools                                  ols        ools ——————– —– —– —– —- —– —- —- —–      1.No.of the   Institutions   on the Rly.   2.(A)Children of i) Railway    employees ii)Non-Railway    employees     (B) Belong to  i) S.C. ii) S.T.   3.Teaching Staff i) Principal/   Head Master   Class-I&II) ii) P.G.T.s iii)T.G.T.s iv) Assistant/ Primary SchoolTeachers v) Others,    if any. —————————————————————–    TOTAL : —————————————————————– 4. Non-Teaching staff (a) Group C (b) Group D   5.Actual Expenditure (a) Recurring (b) Non-Recurring                                             ANNEXURE – D/VII                       __________________RAILWAY            Name & Locations of Railway Subsidised Hostels                             19______   —————————————————————– Items of Information             Name and Locations ————————  ————————————— 1. Year of opening   2. Capacity(in beds)   3. Occupants studying    in classes: i) Upto High/Hr.Sec.    Standard ii)In colleges iii)In Teaching     coursees    ————————————————————-    TOTAL:    ————————————————————- 4.Average expendi-   ture per child p.m.   5.Incomee   6.Total Expenditure   incurred: (a) Recurring   (b)Non-Recurring   7.No.of children   residing on   payment of:- i)Subsidised rates ii) Full rates   8.If under utilised   the detailed   reasons therefor   9.Details of staff   provided in the   Hostel.                                    ———–                                                 ANNEXURE – E   P.T. THIRUVENGADAM                       D.O.NO. E (W) 87 ED1-5 EXECUTIVE DIRECTOR,                      GOVERNMENT OF INDIA ESTABLISHMENT                            MINISTRY OF RWILWAYS                                            (RAILWAY  BOARD)                                      NEW DELHI, DATED: 17.08.1987   Dear Shri        For  reviewingthe educational facilities on Railways a  One- Man  Expert  Committee was constituted during last  year.  Copies ofthereport submitted by Shri Avtar Singh Rikhyuwho functioned as the  One Man Committee have already been circulated. This  Report was considered in detail by the Ministry and the decisions  taken are  indicated  in  the  enclosure. You  may  kindly  have  these decisions implemented expeditiously.   2.    MOS(R)  has desired that a feed-back on  the  action  being taken may be sent on the even ofthe next GMs conference. This may kindly be arranged at the appropriate time for discussion outside the formal agenda.   3.    MOS(R) has been taking personal interest in the  matter  of education.  He is particularly keen that the running  of  railway schools  must  begiven  special attention.  Specifically,  a  few schools should be nominated as ‘model schools’ as per  guidelines given under the relevant item in the enclosure andthe standard of these  schools  upgraded.  Apart from the  model  schools,  other schools   should  also  receive  better  attention.   Maintenance ofschools  should  be improved and allocation should be  more  as compared to past years.   4.    While on thesubject I may advise that Ministry of  Railways have  decided  that  Shri Avtar Singh Rikhy  should  continue  to function in assisting the Railway Administrations in various ways with  regard  to running ofthe schools.  The  order  constituting thisCommittee along with terms and reference has been endorsed to the Railways separately (copyenclosed forready reference). As  on the  last  occasion, necessary assitance and  facilities  may  be extended  to  Shri Avtar Singh Rikhy to  enable  him  todischarge hisfunctions effectively.        With regards,                                              Yours sincerely,                                                    Sd/-                                            (P.T. THERUVENGADAM) DA: Two   Shri General Manager,       P.T. THERUVENGADAM EXECUTIVE DIRECTOR ESTABLISHMENT                                     D.O.No.E (W) 89 ED1-11.              NEW DELHI, Dated  20.11.1989.   All CPOs (9 Rlys. CLW & DLW)             Sub: Progress made in Railway Schools.                              ——        Kindly  refer tothe note dated 17.1-.1090 prepared  by  Shri Avtar  Singh Rikhy, Chairman, Education Committee and  circulated in  the  General  Managers’ Conference held on 23,  24  and  25th October  1989. The note contained suggestions on  various  points for  upgrading  the standard and qualify ofeducation  in  Railway schools.  I am enclosing another copy of the note for your  ready reference. (Annexure-I)        MOS(R)  has desired that the plan of action envisaged  inthe note mentioned above should be implemented in letter and spirity. A  detailed  report  on implementation  ofthese  suggestions  amy please  be sent to us within 4 months. Implementation of some  of the  suggestions, especially those on academic results,  library, etc.,  entail no adiditional financial burden but require only  a concious  and  sustained effort on the part  ofall  concerned  in utilising the existing resources effectively. Certain other areas requiring attention. like introduction of Computer Courses, would require  implemtnation  in phases but you would  appreciate  that action will have to be intiated immediately even in such areas.        It  is, therefore, suggested that the line of  action  spolt cut  in  the  enclosed  note  may  be  considered  for  immediate implementation with special emphasis on the following points:-        1) Academic Results:-        Since, the Board examinations would commence in  March/April 1990, to priority will have to be given in preparing the students to  occurs  higher  percentage in the  Board  examination,  thus, improving  the overall pass percentage of the schools also.  This would require immediate action to rpduce a marked improvem3nt  in the results in the forthcoming examination.        2) Libraries:-        The idea underlying thesanction of a fixed amount separately in respect of each school library every year is that there should be total responisbility and involvement on the part of Principals (who isturn would involve the teachers of the school) in building up  theschool library withthe acquisition of  relevant  reference books, tex books, newspapers, periodicals etc. The acquisition of books  should  be spread out over the year  with  the  priorities decided judiciously.          3) Computer awareness:-        As  far as possible, local resources should be  tapped  and, other  leading schools in that area who have  already  introduced Computer  Edication, may be consulted before selecting  the  most feasibile  course.   The scheme of Computer Education  should  be self-sustaining,  as  has been done by SC Railway in one  of  its schools.        4) Training of Teachers:-        Training  courses,  both  for  general  orientation   toward National Exucational Policy with due emphasis on making  learning participative   and  creative,  as  also  in-depth  training   on effective  teaching of various subjects,  especially  Mathematics and  Science,  may be arranged primarilywith the  help  of  State Council of Educational Reasearch and Training etc., to the extent possible.  The training courses should be extensive to cover  all primary  teachers  by the next summer vacation. It  may  also  be ensured  that  training primary teachers familiarises  them  with proper usage of Science, Mathematics/Mini Tool Kits as  effective teaching        5) Student-Teacher Ratio:-        There  is  a  need  for  rationalising  the  Student-Teahcer Ratio  as  some  imbalances  have been noticed  on  some  of  the Railways. While some of the schools are over-staffed, than are  a few  schools  on  the same railway with  a  high  Student-Teacher Ratio. This would require a detailed analysis and Rationlisation.        6) atp/Primary Schools:-        ‘Operation  Black Board’ has to be implemented not  only  in ATP  Schools but also in other primary schools. A report  on  the provision of certain important facilities specified in ‘Operation Black Board’ is required in respect of  each primary school also, as has been compiled in respect of ATP schools, in the prescribed proforma.        7) School Environment:-        A special mention was made byMOS(R) in the GM’s  Concference for  improving theschool environment. While improving the  school environment, the suggestions made in the note circulated by  Shri Avtar  Singh Rikhy in the General Managers’ Cpomference  held  in April’89  may  also  be kept in view. Extracts  of  the  relevant portion ofthe note is enclosed. (Annexure – II)        You  would  appreciate   that  amarked  improvement  in  the quality  of education imparted in railway schools can be  brought about  only  if special efforts are made to implement  the  above suggestions. It is hoped that implemtnation of these  suggestions would  certainly  improve  thestandard of  edcuation  in  Railway schools  which would be reflected in better academic results  and in the sense of belonging instilled in the students.        With regards,                                        Yours sincerely,                                              Sd/-                                    (P.T.THIRUVENGADAM) Shri                                 ============= 1.   Subject:  Medium of Instruction in Railway Indian Educa­tional Schools. [No. E49EDI/3/3 dated 11.02.1956]   Reference Board’s letter No. E 49ED 1/3/3, dated 27.06.1953 and corres­pondence resting with your letter No. (1) 20458 -R/154, dated 20.06.1955 (2) & (3) 4S 537, dated 25.03.1954, (4) 843-E/O Pt. I (Evi), dated 14.04.1954, (5) E/ 252/0 dated 14.10.1953, (6) HPB/E/Sch 851 dated 20.01.1954, (7) E1001/3 dated 02.02.1954, (8) GM A/WEL/68, dated 28.08.1953, the Board have considered at length the Resolution passed at the Education Ministers’ conference held on 19 and 20.08.1949 on the policy regarding the Medium of Instruction in Railway Indian Schools, a copy of which was sent under Board’s letter No. E 49ED 1/3/3, dated 08.08.1951. It has been decided that the Railway Admini­strations should fall in line in the matter with the State Governments to the extent obligatory as per their orders. In doing so, the Board desire that language teachers may be appointed after obtaining sanction of the compe­tent authority, whenever there is justification and for which the State Governments themselves have appointed teachers in the Schools managed by them.   2.         Your proposals regarding recurring and non-recurring expendi­ture should be vetted by your F.A. & C.A.O.s before submission to the Board. 2.     Subject: Grants-in-aid to non-Railway Indian Schools. [No. E (W) 55ED2/8/3 dated l7.10.1956]   The Board have had under their consideration the question of delegat­ing powers to General Managers to sanction grants in aid to non-Railway schools. They have accordingly decided that grants-in-aid to non-railway schools may be sanctioned by the General Managers in consultation with their F.A. & C.A.O.s subject to the following general principles:   (a)To equality for a grant a school must have atleast 1/3 rd of its pupils or 100 pupils, which ever is less from amongst children and wards of railway employees.   (b)The school should be one that is fully recognised for all purposes by the State Government concerned in accordance with their Education Code, and should be in receipt of the full grant in aid as admissible under the Education Code.   (c)  A grant has to be sanctioned only to such schools as are not able to balance their budget.   (d)The amount of the grant may be fixed in an ad hoc manner, but it should in no circumstances exceed the amount due on the basis of average “loss” per child (including both children of railway employees and their wards) nor should it exceed -/8/-, -/12/- and Re. 1/-/- per pupil per month respectively, for Primary, Middle and High school classes.   (e)The sanction should be on an annual basis and no clement of non-recurring cost should be allowed.   2.         So far as the existing grants are concerned, these may be continued by the General Managers at their discretion so long as there is no substantial change in the circumstances as compared to the circumstance, which existed at the time of the original sanction. 3.     Subject: Provision of Primary Schools for the children of Railway employees. [No. E (W) 58 ED1/37 dated 29.11.1958]   Reference Board’s letter No. E (W) 55ED1/24/3 dated 11.09.1958 convey­ing approval to the Railway Administrations proposals regarding opening of new Primary Schools for the children of Railway employees during the Second Five -Year Plan at a total estimated cost of Rs. 45 lakhs, the Railway Board have further reviewed the position in regard to existing facilities for primary education. It has been decided that 500 new primary schools, inclusive of the new primary schools the opening of which was approved in Board’s aforesaid letter, should be opened by the time the next school session commences, i.e., by June 1959. By adopting austerity standards the cost of each school building should be kept down to the very minimum, not exceeding Rs. 4,000 in each case (detailed instructions regarding type of construction will follow). This should include the cost of blackboards, chatais (mats) and other absolutely essential requirements on austerity basis. The school should be designed to accommodate about 50 children. Only one whole time teacher should be appointed for each school who should take the students in two shifts. If in respect of any of the schools already covered by the approval in Board’s letter dated 11.09.1958, no commitments have been entered into, the funds earmarked for such schools may be utilised for putting up the schools of the nature now visualised. There is no objection to more than one school being put up at one station to meet the requirements of the various areas depending upon local factors such as distances within the railway colony or between the different staff colonies at a station, number of children to be catered for, etc.   2.   To enable this scheme to be finalised and introduced before the commencement of the next school session, the Board desire that you should immediately review, on the basis of the foregoing, the proposals you have already drawn up, and furnish the Board with the necessary revised data of the requirements of primary schools by 15.01.1959 at the latest, so that the Board may re-distribute the funds as may be necessary for introduction of the new scheme.   4.   Subject: Report of the Educational Advisers appointed by the Railway Board to undertake survey of school­ing facilities for the children of railway employees. [No. E (W) 58ED1-9 dated 21.09.1959]   In July 1956 the Railway Board appointed a team of four Educational Advisers to undertake a survey of the existing schooling facilities available for the children of railway employees in respect of accommodation, leaching standards adopted in these matters by the Stale Governments in the areas concerned vide their letters No.E55EDl/36/3 dated 03.07.1956 and 30.07.1956. These Educational Advisers were placed in charge of different areas over the Indian Railways.   2.         From the reports submitted by the Educational Advisers it is observed that, unlike other departments of Railways, sufficient attention is not being bestowed on railway schools. The Board desire to emphasise that Railway schools should be given closer attention that hitherto with a view to effecting the required improvement in regard to accommodation and equipment, as well as teaching standards. The Board consider that, with the appointment of a Dy. Chief Personnel Officer on each Railway (an additional Personnel Officer on the NF Railway) to assist the Chief Personnel Officer, the Chief Personnel Officer should, among other things, be able to exercise intensive administrative supervision over the running of schools, as an item of “staff welfare”.   Recommendations of a general nature about Railway schools made by the Educational Advisers together with Board observations thereon are shown in the statement attached for information and necessary action.   3.  Copies of Educational Advisers’ Reports dealing with individual schools on your Railway will follow. The Board desire that the recommen­dation of the Educational Advisers in regard to accommodation and equipment in each of the schools may be examined in the light of yardsticks prescribed by the State Governments concerned with a view to implement­ing these recommendations progressively after making necessary provision in advance in the Budget for each year.   5. Subject: Grants-in-aid to Railway Schools. [No. E (W) 57EDI-23 dated 01.10.1959]   It has been brought to the notice of the Government of India in the Ministry of Railways (Railway Board) that most or all Railway Schools situated within your state are not getting grants-in-aid. Railway Admini­strations were obliged to set up and run the schools when alternative educational facilities were found to be non-existent. Such action was comparable to what private organisations have done by way of opening and managing private schools. The educational facilities provided by the Railway Administrations were thus supplementary to whatever arrangements the State Governments could themselves make directly or through local bodies, such as District Boards, Municipal Corporations, etc. If privately managed Institutions qualified for grants-in-aid under the Rules framed by the State Governments, there would seem to be every reason that schools run by the Railway Administrations should also be eligible for similar concessions.   You will appreciate that Railway Schools run by the Railway Admini­strations are not in discharge of any responsibility of the Central Govern­ment for education of children in Railway colonies. Where Railways do run schools, it is in furtherance of staff welfare measures and mainly due to the reason that if the Railways did not provide the schools, the children in Railway colonies would be deprived of necessary facilities for schooling. In the circumstances and especially considering the provisions in the Constitution (Articles 41 and 45), it is requested that the Railway Admini­strations may be treated on par, wherever not done, with private manage­ments which administer schools and given such concessions as should be admissible. It may be relevant to refer in this context to the Minutes (extract attached) of the meeting of the Minister for Railways with the Chief Ministers of States, held on 07.11.1958. 6.   Subject: Social Education Report for 1956-59. [No. E (W) 59ED3-25 dated 16.10.1959]   A copy of the Office Memorandum No. F.18-30/59-SW1 dated the 2nd September 1959 on the above subject together with a copy of its enclosure is sent herewith. The Board desire that a report (in duplicate) for the year 1958-59 should be furnished to them covering all points indicated in the enclosure to the above Memorandum. Your report should reach this office as early as possible but not later than 15th November 1959.   7.     Subject: Admission to Railway Schools. [No. E (W) 59ED1-49 dated 02.01.1960]   Reference Board’s letter No. E. 52ED1/3/3 dated 27.06.1952 wherein railway Administrations were advised that the dependents of railway employees should be admitted to the railway schools if there are any vacancies left after the children of railway employees have been admitted.   It has come to the notice of the Railway Board that in some railway schools outsiders had been taken while sons and wards of railway employ­ees were denied admission for want of seats. The Board desire to make it clear that no children of railway employees should be denied admission in railway schools if seats are available. Children of outsiders should be admitted only if spare capacity is available after admitting all children and wards of railway employees.   8.   Subject: Introduction of free Education in Railway Schools where this concession is extended in State Govern­ment Schools. [No. E (W) 6CEDl-7 dated 04.02.1960]   It has been noticed that in a number of Railway Schools fees are being charged in the lower classes whereas in the schools run by the State Governments, free education obtains. The Board feel that considering that these schools, whether run by the Railways or by the State Governments, are all Government owned, there should be little discrimination in the conces­sions extended to the students. The State Governments should be requested to appreciate this fact and thus facilitate introduction of free education in Railway Schools as well, in the appropriate classes, through suitable grants-in-aid according to the scales, which may have been laid down for covering losses in fees in aided schools. The Board desire that urgent action should be taken in this regard and recommendations for remission of fees sent to them for communication of necessary sanction.   9. Subject: Grant of fee concessions to Railwaymen’s children in Railway Schools. [No. E (W) 60ED1-38 dated 16.02.1961]   Concessions in respect of fees granted to children of Railway employ­ees studying in the Oak Grove School or other Railway Schools in terms of the provisions of the Indian Railways Establishment Code and instruc­tions issued in Railway Board’s letters No. E (W) 59ED 1/45 dated 25.03.1960 and No. E (W) 58ED1-10 dated 30.06.1960 are not admissible to children of deceased Railway employees. Cases have, however, come to notice where the employee has died in service while his children are studying in one or the other of the above schools and considerable hardship is caused to the family of the deceased employee concerned by the Railway school demand­ing fees at full rate, which is much higher than the rate admissible to them under the aforesaid provisions of instructions from the date of death of the employee. The Railway Board have accordingly reviewed the position in this regard and have decided that the above-mentioned concessions in respect of fees granted to children of Railway employees should continue up to the end of the School year in the event of the employee dying in mid-session.   This disposes of Eastern Railway’s letter No. E. 1001/24/S dated 28.10.1960.   10.   Subject: Craft Training in Railway Schools. [No. E (W) 61SC2-50 dated 05.09.1961]   The Railway Board desire that training in Arts and Crafts may be introduced as a hobby in Railway Higher Secondary, High and Middle Schools, wherever possible. In case introduction of craft training in Railway schools involves incurrence of additional expenditure, concrete proposals duly vetted by your F.A. & C.A.O., should be submitted to Railway Board for sanction in each case before incurring any expenditure.   11.   Subject: Privately managed schools run by railwaymen in Railway colonies. [No. E (W) 61ED2-24 dated 20.12.1961]   Demands are frequently being received by the Railway Board for taking over existing schools, which are being run by private bodies consist­ing of either outsiders and railwaymen, or railwaymen, themselves. Re­quests are also being received for establishing new schools to be run by Railway Administrations. Education being primarily a State subject, the Board consider that private schools should not ordinarily be taken over by Railway Administrations, nor should there be any need for new schools being set up by Railway Administrations. Board have already in their confidential letter No. E (W) 61ED 1-6 dated 22.02.1961 directed Railway Administrations to hand over existing Railway schools to the State Govern­ments wherever feasible.   2.     Board are however aware that in many areas, the existing school facilities are insufficient and there is a great need for increasing them either by enlarging the schools or by providing additional ones. But consistant with the policy enunciated in the preceding para. Board consider that wherever the need for additional schools is felt by Railway staff, such schools should as far as possible be organised and managed by railwaymen themselves, and for this purpose Railway Administration may render suitable assistance to the managements. 3.   The nature of such assistance may be as follows: –   Non-Recurring   (i)   In respect of such schools as have been functioning satisfactorily and are fairly well established, as also in respect of proposal from Railway staff for starting new schools for the benefit of children of railway employees, Railway Administrations may consider requests for assistance sympathetically. In every case, however, the Railwaymen proposing to expand the existing school build­ing or constructing new ones may be asked to raise some portion of the sum required for the purpose so that they may have a financial stake in the venture, financial assistance from the. Railway being in the nature of a subsidy. Railway land where it can be spared may be licenced and spare Railway buildings may be leased on nominal rent. No compensation will be payable for any structures errected by the licensee on the land, if the Railway terminates the licence;   (ii)  Furniture and equipment may also be purchased from Railway Revenues and donated to the private schools run by railway employees. The expenditure to be incurred on this may be equal to the amount proposed to be spent by the school for this purpose subject to the condition that it does not exceed 50{459fecfca4475f09f90d8e5f2511a3c5c1949f070046c1e8cc6bde8835d5da4a} the amount that would have been spent by the Railway if the school had been established as a railway school.     Recurring   (iii)  The recurring assistance in the form of grant to these privately managed schools may continue to be on the existing scales and subject to the existing conditions as laid down in Board’s letter No. E (W) 55ED2/8/3 dated 17.10.1956 (copy enclosed for ready reference). The condition that the school should be in receipt of full grant in aid from the State Govt. need not, however, be insisted upon in making a recommendation to the Railway Board in case the school satisfies all other conditions for assistance from the Railway. Where all the conditions laid down in Board’s letter of 17.10.1956 are satisfied, the assistance will be admissible under your powers.   4.    Railway Board’s prior approval for giving financial assistance to the privately managed schools should be obtained in all cases except those, covered by Board’s letter dated 17.10.1956. Before any assistance is given to a school by your Administration a Committee should be formed of Railway servants concerned who would be responsible for managing the affairs. The Board desire that the following steps should be taken in this connection: –   (i)    The Railway Administration should be represented on the Managing Committee of each school run by railwaymen, and as far as possible, a Railway official should be the Chairman of the Managing Committee, subject to the rules, if any, framed by the Education Department of the State Government in this regard;   (ii)   In sanctioning the grants the Railway Administrations should indicate to the school authorities the conditions stipulated in para 2071-GI and keep in view the provisions of para 2072 GI for conducting checks as and when necessary.   (iii)  These schools should be regularly visited/inspected by the Edu­cation Officer/Railway Officials on the same lines as the railway managed schools and any shortcomings reported by these offi­cials should be brought to the notice of the Managing Committee of the schools so that these could be removed. In the event of the Managing Committee not being amenable to the advice of the Railway Administration in the affairs of the school, it shall be open to the Administration to withhold temporarily or perma­nently all subsidies, grants and aids.   12.   Subject: Educational facilities for children in Railway colonies — Provision by State Governments. [No. E (W) 61ED1-6 dated 17.03.1962]   Reference Shri M. A. Qadeer’s Confidential D.O. letter No. E (W) 61ED1-6 dated 22.02.1961, Shri Kunwar Bahadur’s D.O. letter No. E (W) 61ED1-6 dated 04.11.1961 and the Railway Administration’s replies thereto.   2.         The Board have considered the matter and have decided that transfer of Railway schools to the respective State Governments should be considered in those cases only where the interests of me children of railway employees in the matter of admission etc. and of the existing teachers in regard to their pay scales and other conditions of service can be safeguarded. Each case of transfer of a railway school to the State Government will, therefore, have to be examined on merits and where this can be done the Railway Administrations may agree to license the school buildings on nominal rent and give the furniture free of cost so as to make it attractive for the State Govt. to take over the school. In any case, approval of the Railway Board may be obtained before any Railway school is handed over 10 the State Government.   13.     Subject: Concessions to Scheduled Castes and Scheduled Tribes Students in the matter of admission to the Educational Institutions run by the Railways. [No. E (W) 62ED1-47 dated 06.12.1962]   In continuation of instructions issued in letter No. E (W) 59ED1-31 dated 12.10.1959, the Railway Board have decided that the reservation of 20{459fecfca4475f09f90d8e5f2511a3c5c1949f070046c1e8cc6bde8835d5da4a} seats referred to in para 3(a) thereof, should be split up as under: –   (i)   A distinct reservation of 15{459fecfca4475f09f90d8e5f2511a3c5c1949f070046c1e8cc6bde8835d5da4a} for Scheduled Castes and 5{459fecfca4475f09f90d8e5f2511a3c5c1949f070046c1e8cc6bde8835d5da4a} for Schedules Tribes.   (ii)  The reservation as mentioned in (1) above can be interchangeable i.e. if a sufficient number of candidates is not available to fill up the seats reserved for Scheduled Tribes, they may be filled up by suitable candidates from Scheduled Castes and vice versa.   14.     Subject: Asstt. Headmaster/Asstt. Headmistress/Vice Prin­cipal in Railway Higher Secondary/High Schools.   [No. E (W) 62SC2-44 dated 04.03.1963]   The Board have considered the question of provision of Asstt. Head­master/Asstt. Headmistress/Vice-Principal in Railway Higher Secondary and High Schools and have decided that no separate post of Asstt. Headmaster/Asstt. Headmistresses/Vice-Principals should be created and that where considered necessary the senior-most post-graduate teachers in the Authorised scale Rs. 250-470 working in a Higher Secondary School/ senior – most graduate teacher in the Authorised scale Rs. 170-380 working in a High School, should be put to work as Asstt. Headmaster/Asstt. Head-mistress/Vice-Principal/by reducing his/her teaching load.   15.     Subject: Appointment of substitute Teachers in Railway Schools. [No. E (W) 62SC2-107 dated 29.06.1963]   A case has come to Board’s notice where due to non-availability of selected candidates substitute teachers were appointed as a stop-gap arrangements and these teachers had to be continued for long periods for one reason or the other till duly selected candidates were available. The Board desire that arrangements for replacement of substitute teachers by duly selected teachers should be made expeditiously in future as it is not considered proper to retain substitute teachers for long periods. 16.   Subject: Implementation of the recommendation of the Integration Conference — Singing of the National Anthem in Schools. [No. E (W) 63ED1-33 dated 10.09.1963]   A copy of letter No. F. 8-13/6 l-PE-2 dated 5th January 1962 from the Ministry of Education addressed to the Education Departments of the State Governments and Union Territories is enclosed. The Board desire that the instructions contained therein that in all schools in India, the day’s work should begin with the community singing of the National Anthem should be implemented in all Railway schools, if not already done.   Copy of letter No. F.S-13161-PE-2 dated 5th January 1962 from the Ministry of Education   Subject: Implementation of the recommendation of the Integration Conference — Singing of the National Anthem in Schools.   I am directed to state that the National Integration Conference held at New Delhi from 28th September 1961 to 1st October 1961 recommended that in all schools in India, the day’s work should begin with the community singing of the National Anthem. Such a practice is perhaps already in vogue in a number of schools. It will, however, tie appreciated if necessary instructions are issued to all schools within your jurisdiction to implement this recommendation.   This Ministry may kindly be informed in due course about the action taken in the matter. 17.     Subject: Question whether Railway Schools and Railway Training Schools come within the scope of the exist­ing Railway Unions. [No. E (LWA) 65AT/ID/1-6 dated 04.01.1966]   Please refer to your DO No. 961E/8-V (E.Union), dated 31st August 1965. The Railway Board agree with the views expressed by your Law Officer that since Railway Schools and Railway Training Schools do not constitute ‘Industry’ vide Board’s letter No. E (LWA) 65AT/ID/1-6 dated 21.07.1965; they should be outside the scope of the existing Trade Unions on Railways. However, there should be no objection to the Teachers forming associations of their own, the recognition of which will depend upon the activities of each such association. 18.     Subject: Inspection of Railway Schools. [No. E (W) 65SC2-54 dated 15.08.1966]   A perusal of inspection reports submitted by some of the Railway Administrations reveals that suggestions or deficiencies pointed out by Inspecting Officers are not properly attended to. The Board wish to state that the main objective of conducting inspections in Railway schools is to streamline their day-to-day administration by effecting necessary improve­ments in educational standards and the purpose of inspection would be defeated if the points brought out in reports are just lost sight of.   2.    The Board desire that vigorous follow-up action should be taken on inspection reports submitted by Inspecting Officers and whenever deficiencies have been pointed out these should be specially rectified. The Chief Personnel Officers should take personal interest and ensure that necessary improvements, where called for, are effected with a view to improve the standard of Railway Schools.   3.    It should also be ensured that Railway Schools are regularly inspected by the State Government Inspectors and their recommendations implemented to the extent possible. In this connection your attention is also invited to the recommendations of Educational Advisers, which were sent alongwith, Board’s letter No. E (W) 58ED1-9 dated 21.09.1959. 19.     Subject: Changes in the nomenclature of Railway Schools. [No. E (W) 66SC2-8 Pt. Dated 31.10.1966]   The Railway Board desire that any changes in the pattern of classes in Railway Schools such as addition or abolition of classes, upgradation or down gradation of schools etc. should be reported to them for information together with the-reasons necessitating such changes.   20.     Subject: Opening and/or upgrading of schools for the education of children of Railway employees. [No. E (W) 67SC2-13 dated 16.05.1968]   It is observed that there are a large number of requests for opening of schools by Railway Administrations or upgrading of Railway schools for the education of children of Railway employees all over the Railways. In this connection, the Board have observed that among such requests there are cases where the need is genuine but education being primarily a State subject and also that opening of English School directly by the Railway or upgrading is expensive, the Board have desired that we should encourage Railway employees to open schools themselves, the Railway giving the building on nominal rent and also giving aid at certain rates in addition to what they are expected to get from the State Governments. The Board have further observed that since opening of a new school by the Railway or upgrading is expensive, this should not be done unless it becomes absolutely essential for the Railway Administration to do so.   2.   This may kindly be kept in view while dealing in future the requests for opening and/or upgrading of schools for Railway children.   21.   Subject: Opening of Central Schools in Railway colonies on the Railways. [No. E (W) 73SC2-55 Pt. ‘A’ dated 24.01.1980]   The question of opening more Central Schools in railway colonies is being pressed with the Ministry of Education and Culture (Department of Education). As cabinet have since agreed for opening of 8 to 10 Central Schools every year during the next live years commencing from 1979-80 as against the earlier commitment of 4 schools, the Ministry of Education have since advised that it might be possible to open more Central Schools in railway colonies if it could be established on merits that there is full justification for the same. In order to assess our requirements and the places where such schools are urgently needed to be established, it is requested that an urgent review in this regard may kindly be made keeping in view the earlier directions given in Board’s letter of even number dated 09.09.1977 and advise the centres where the establishment of Central Schools out of the civilian quota is urgently needed. It would also be borne in mind that at the centre if it is agreed to open the Central School, it might be necessary for the Railways to provide 15 acres of land and a temporary structure to start with.       Subject: Introduction of a period for scouting in Railway Schools Curriculum. [No. E (W) 82WE6-1 dated 04.05.1982]   At the meeting held on 01.12.1981 with Adv/IR the boy Scouts and Guides Association, inter-alia suggested that as in the case of sports, one period for scouting should be introduced in the school curriculum.   In order to enable this Ministry to examine the matter, it is requested that the feasibility of implementing this suggestion may please be gone into and your detailed comments indicating inter-alia financial and other implications may please be sent to this office early. It will also be helpful if the practice obtaining in this regard in the schools run by the State Governments is checked up and indicated in your reply. 23.   Subject: Educational facilities for children/wards of railway employees — details to be furnished for considera­tion of the Board. [No. E (W) 83SC2-27 dated 09.09.1983]   We have been receiving a number of proposals from time to time from different Railway Administrations regarding conversion of ATP Schools into Primary Schools, opening of additional sections, Upgradation of the existing schools to higher standards or opening of new schools in railway colonies. On a perusal of such proposals, it comes to notice that in a number of cases, the proposals are incomplete or lacking requisite details with the result that we are required to make back references to the Railway Admini­strations seeking details therefor.   2.         In order to reduce the number of such references but at the same time ensure that complete details in respect of such proposals as mentioned above, are received by the Board in a consolidated and concise manner, it is desired that the requisite details be, in future, furnished in the proforma attached as Annexure ‘A’ together with a narrative justification or supple­mentary information that you may like to submit to the Board.   3.         This issue in supersession of the instructions contained in Board’s letter No. E (W) 78SC2-16 dated 21.03.1978. 24.   Subject: Representations from Teachers of Railway Schools. [No. E (LR) 82UTP/2 dated 06.02.1984]   The question of evolving a forum for looking into the grievances of the Railway School Teachers has been engaging the attention of this Ministry for quite sometime. It has now been decided that Railway School Teachers in their individual capacity may be permitted to place their grievances before the Senior DPOs/SPOs who are normally the functionaries respon­sible to oversee the smooth functioning of the Schools in their capacities as President/Vice-President of the School. The teachers in their individual capacities may be permitted to discuss their grievances with the officers in the Personnel Department responsible for the functioning of the School with prior appointment. The grievances of these teachers, whenever taken up in this manner, should be thoroughly examined by the Administration and action taken to redress the grievances within the framework of the Rules.   25.   Subject: Grant-in-aid to non-Railway schools.   Reference: Board’s letter No. E (W) 55ED2-8/3 dated 17.10.1956 on the above cited subject. [No. E (W) 78SC2-1 dated 17.09.1984]   The Ministry of Railways have had under their consideration the question of revision of rates of grant-in-aid to non-Railway schools. In supersession of the instructions contained in para 1 (d) of Board’s aforesaid letter of 17.10.1956, they have not decided that the amount of grant-in-aid may be fixed on an ad hoc manner but should in no circumstances exceed the amount due on the basis of average “loss” per child (including both children of Railway employees and their wards), nor should it exceed              Rs. 2, Rs. 3, and Rs. 4 per pupil per month respectively for Primary, Middle and High/ Higher Secondary classes.   2.         So far as the existing grants are concerned, those may be continued by General Managers at their discretion so long as there is no substantial change in the circumstances as compared to the circumstances, which existed at the time of the original sanction.   3.         These orders take effect from 01.04.1984.   4.         The other terms and conditions for grant-in-aid to non-Railway schools will remain unchanged.   5.         Expenditure may be met by reappropriation from within the existing budget allotment.   6.         Para 1 has the sanction of the President and this issues with the concurrence of the Finance Directorate of the Ministry of Railways.   26.     Subject: Educational facilities for children of Railway em­ployees. [No. E (W) 83SC2-27 dated 11.10.1984]   It has been observed that in the recent past, there have been a large number of requests received from the Zonal Railways for granting post facto approval to the Ministry to the opening of additional sections, bifurcation, upgradation of schools to higher standards by opening of new schools in Railway colonies, etc. This not only causes em harassment to the Railway Administration as well as to this Ministry to consider the cases fait accompli but also contravenes the extant orders of the Board commu­nicated, vide their circular No. E (G) 82D02-2 dated 20th August 1982, the relevant portion of which reads as under: –   “All proposals for opening of new schools, upgradation of existing schools, addition of new schools/sections, introduction of new subjects, etc. will continue to be referred to the Board as hitherto, for obtaining their prior approval”.   2.     With a view to according Board’s approval in time and also to avoid cross references/clarification on various matters, it may be reiterated that all the requisite details asked for in the proforma attached to the circular of even number dated 09.09.1983 be INVARIABLY BE FURNISHED COM­PLETE IN ALL RESPECTS. It is also requested that all proposals for the expansion of educational facilities may be submitted to this Ministry by end of December each year to enable them to consider and accord their approval or otherwise, based on merits of each case, before the commencement of the academic session in the following year. While sponsoring such proposals, the orders of the Board relating to effecting economy in administrative expenditure current from time to time may please be kept in view.   27.     Subject: Licensing of railway land for setting up of Kendriya Vidyalaya at DLW/Varanasi [No. 79/W2/18/17 dated 07.12.1984]   The question regarding leasing of railway land to Kendriya Vidyalaya Sangathan, New Delhi for opening a Kendriya Vidyalaya at DLW/Varanasi for a period of 99 years has been considered by the Ministry of Railway s and it has been decided that the land may be leased for a period of 99 years on a nominal licence fee of Rs. 100 per annum in terms of Board’ s letter No.79/ W2/18/130 dated 09/12/8/1980. A suitable lease agreement may be entered into with Kendriya Vidyalaya Sangathan, New Delhi embodying other terms and conditions as already agreed to with the Kendriya Vidyalaya Sangathan.   28.       Subject: Opening of Central Schools (Kendriya Vidyalayas) in Railway colonies.   Reference: Board’s letter No. E (W) 81SC2-91 dated 25.01.1982 on the above subject. [No. E (W)8ISC2-91 dated 28.12.1984/02.01.1985]   2.  Proposals for opening of Central Schools (Kendriya Vidyalayas) at the following places on your railway have been received so far: –   On a perusal and scrutiny of the proposal(s), it has been found that the requisite details, complete in all respects, for examining and sponsoring the proposals to the Kendriya Vidyalaya Sangathan have not been furnished by your Railway Administration despite correspondence thereon from time to time.   3.   With a view to formulating and following a specific policy as far as the Railways are concerned and ensuring opening of certain number of Central schools every year on the railways by the Kendriya Vidyalaya Sangathan, the matter had been discussed with the K.V.S. authorities at various levels from time to time in the past. They have since taken a policy decision that no new Kendriya Vidyalaya would be opened exclusively for Railways unless they (Railways) agree to meet the entire expenditure, both recurring and non-recurring, i.e. in project sector. However, if at a particular station recommended by the Board, there is sizable number of other Central Govt. employees, the K.V.S. might consider opening of a new Kendriya Vidyalaya at that place, as a part of their normal programme of opening schools i.e. in civil sector. The K.V.S. authorities have also decided that in future, all correspondence for opening of Central Schools in railway colonies should be sponsored by/routed through Ministry of Railways (Railway Board) only.   4.  You are, therefore, requested to review the position regarding opening of Kendriya Vidyalaya in railways colonies on your railway keeping in view the existing facilities already made available by the Railways or provided by State Government or private/public sector in the vicinity of Railway colonies and limited resources of the Railways and submit proposals if any, fully justified, afresh separately for each place together with all the details, as desired in Annexures I to III duly vetted by your FA & CAO by 31st January, 1985 positively to enable the Ministry of Railways to examine each case on merit and recommend to the K.V.S. for their consideration.   5.  This is in supersession of the Board’s circular of even number dated 25.01.1982 referred to above. Proposals received earlier have been treated as closed.   ANNEXURE IV   Norms for opening new Kendriya Vidyalayas   1.         Proposals for opening new Kendriya Vidyalayas (Central Schools) are considered only: –   (i) When requests are received from any of the following: –   (a)Ministries or Departments of the Govt. of India.   (b)Stale Governments   (c)  Union Territories Administrations   (d)Organisations of employees belonging to eligible categories (as in iii).   (ii) When a piece of land, measuring about 15 acres, is made available by the sponsoring authority, free of cost, to the Kendriya Vidyalaya Sangathan.   (iii)       (a) When there is a concentration of at least 1000 employees of the Defence Services of the Central Govt. employees or of the Govt. of India Undertaking, individually or jointly, and when there are at least 200 children (500 in the case of big cities) willing to be enrolled in different classes of the proposed Kendriya Vidyalaya (Central School) to begin with.   (b) A minimum number of 200 children would be available for enrolment in schools in new cantonments and Defence Establishments.   (iv) When the sponsoring authority makes available free of rent or on nominal rent temporary accommodation to house the expending Vidyalayas till such time as the Kendriya Vidyalaya Sangathan can construct its own Vidyalaya building on the land given to it; and   (v) Provision of residential accommodation to at least 50{459fecfca4475f09f90d8e5f2511a3c5c1949f070046c1e8cc6bde8835d5da4a} of the staff where alternative accommodation may not be available within reasonable distance from the school, should be made available by the sponsoring authority. ‘The number of such residential units needs to be earmarked before the school is opened.   2.         A new Kendriya Vidyalaya (Central School) may be opened in the campus of a Govt. of India Undertaking, if it agrees to bear the recurring and non-recurring expenditure, including accommodation, land and future development facilities as also the proportionate overhead charges on the proposed Vidyalaya, provided the need for such a Vidyalaya is established with reference to the location and non-availability of alternate educational facilities. 3.         A new Kendriya Vidyalya (Central School) may be opened in the campus of Institution of Higher learning, like IIT. CSIR laboratories etc., on the same terms and conditions as stipulated in respect of schools for public sector undertakings.   ANNEXURE- V   Kendriya Vidyalaya Sanghathan (Schools Section I)   Norms for Opening New Kendriya Vidyalaya in the Campuses of Public Sector Undertaking/Institutions of Higher Learning   Reproduced as Annexure ‘C’ to the Master Circular at page No. 35.   ANNEXURE- VI   Terms and Conditions for Opening Kendriya Vidyalaya In Campus of Public Sector undertakings/Institutions of Higher Learning   Reproduced as Annexure ‘C/I’ to the Master Circular at page No. 37.   29.   Subject: Educational facilities for children of Railway employees. [No. E (W) 83SC2-27 dated 20.09.1985]   Reference Board’s letters of even No. dated 09.09.1983 and 11.10.1984 on the above subject.   2.         It has been observed that despite the above-mentioned circulars, proposals relating to provision of educational facilities etc.   (i)         With incomplete details,   (ii)        In respect of fait-accompli cases for post-facto sanction, and   (iii)       Beyond the prescribed stipulated period, i.e. beyond December each year   Continue to be received in Board’s Office causing considerable delay in finalisation and embarrassment to the Railway Admn and inconvenience to the Board. These have to be overcome immediately. The procedure and machinery have to be streamlined keeping in view the objective, role and policy of the railways in the sphere of provision of educational facilities as a welfare measure to the wards of Railway employees.   3.         In this context, it may be reiterated that he Railways have provided/are providing educational facilities, purely as a measure of staff welfare, to meet the needs of wards/children of railways employees only at such places where there is a concentration of railway employees and the educational facilities provided thereat by other agencies both Government (Stale/Central) and private, are found inadequate or are totally absent, resulting in hardship and inconvenience to them. While in the past, it could be admitted that difficulties in this respect were being experienced by railway employees, but however, with the passage of time and considerable and extensive educational facilities being provided by different agencies, Government as well as private, at various places—cities, towns and even in villages, the demands for establishing schools at various levels/standards viz. primary, middle, high/higher secondary under the railway manage­ment, should considerably reduce and finally cease to exist. It is, however, noticed, on the contrary, that proposals for expansion of educational facilities are increasing unabatedly. Consequently, the administrative expenditure on education, both recurring and non-recurring, proportion­ately keep increasing and as a result, the Railways are finding it difficult even to maintain the existing railway schools and meet cost on other ancillaries etc.   4.         We may therefore have to take a pragmatic and critical view while piloting the proposals for expansion, upgradation, etc. and not as a matter of course or growth. In order to contain our expenditure, we may even have to take recourse to close down gradually the railway schools once adequate educational facilities are available under Non-Rail way manage­ment so that the existing facilities do not proliferate beyond measure, in course of time. 5.         To achieve these goals, each Railway Admn must draw out a short term plan in respect of opening and upgradation and expansion or closure of the existing railway schools bearing in mind the administrative and financial implications and availability of adequate resources not only to meet the immediate needs but also that of future.   6.         Railways have a large number of austerity type primary schools. Sporadic and ad hoc attempts had been made in the past to convert some of them into full-fledged primary schools. Still the existing number of auster­ity type primary schools is quite large. A critical study/review should, there­fore, be undertaken by the respective Railway Administration. The feasi­bility of closure, amalgamation or conversion of such schools should be examined, taking into account various justifiable factors and a phased programme in this respect, should be chalked out.   7.         Similar study/review should also be conducted in respect of other schools viz. primary, middle, high/higher secondary schools.   8.     Comprehensive but concise proposals relating to the above covering the various schools on the Railway should be made in the prescribed proforma attached. A separate form should be filled in for each case. Proposals for the next academic year, i.e., 1986-87 relating to the opening or upgradation or expansion of the schools on your railway, subject to availability of requisite funds duly certified, should be sent to the Board by the end of December 1985 positively for their consideration and no fresh proposals on the subject will be accepted after the stipulated date.   9.     Keeping in view the foregoing, it is requested that an immediate o. review of the schooling facilities available on the Railways should be conducted to finalise the short term plan for the next few years and a copy of such review be also sent to the Board for their information.   10.       While conducting such a review, the following aspects may also be kept in view: –   (i)    Efforts be made to obtain grant-in-aid from the respective State Governments where the schools are situated.   (ii)   Whether the existing facilities made available by other agencies viz. State, Central Governments, Private etc. could be availed of by railway employees by extending, if necessary financial assistance (grant-in-aid as prescribed) to such non-railway schools so that the necessity to open railways schools could be availed.   (iii)  Whether the existing railway schools, at least one per Division, preferably at the Divisional Headquarters or major workshops could be get affiliated with the Central Board of Secondary Education so that they could particularly meet the needs of transferable employees, apart from attaining higher standard of education etc.   (iv)       Priorities to be given to the proposals pending with the Board be also indicated and taken into account while conducting the proposed review by the Railway Administrations.   ANNEXURE   Expansion of Educational Facilities   Subject: ……………………………………..   I. For Opening/Upgradation/Expansion of Schools:   1.Academic year of the commencement of the proposal;   2.Number of Railway employees in the colony where the Railway School is located;   3.     (a) Date of opening of the School with Board’s sanction No. and date;   (b) Date of upgradation of the School in past with Board’s sanction No. and date.   4.Class-wise number of students in the school may be indicated in the following proforma:   Class Sanction Children of Rly. Employees Non-Railway employees 1 2 3 4   5. The details of existing teaching and non-leaching staff may be indicated in the following proforma:   (a)       Teaching staff with scales of pay and number,   (b)       Non-teaching staff with scales of pay and number.   6. Details of Educational facilities already available at the place under the management of (i) Railway (ii) State/Central Govt. and Local/Private Agencies may be indicated in the following proforma:   Name of School College Classes Medium of Institution Children of Rly. Employees Non-Rly. Employees Distance from Rly. Colony 1 2 3 4 5 6           7.    (a) Class-wise number of children of Rly. employees who were refused admission both in Rly. as well as non-Rly schools during the last year.   (b) How such children of Rly. employees continued their studies further?   8.         (a) Additional teaching and non-teaching staff required be indicated in the following proforma :   Category Grade & Scales of pay Number Experience involved 1 2 3 4   grant-in-aid received (b)Details of non-recurring expenditure involved, if any   (c)  Whether non-recurring expenditure can be avoided/reduced by resorting to double-shift system.   9.         (a) Teacher-pupil ratio   (b) No. of periods per teacher per week prescribed by State Govt.   (c) Details of the yardstick prescribed by State Go for provision of teaching and teaching staff (A copy of the State Education Department’s rules may also be furnished).   10.       (a) The amount of by the school from the State Government during proceeding year.   (b) If no grant-in-aid was received, the detailed reasons therefor.   11. Detailed reasons for inescapability of the proposal   12. Percentage of working expenses spent on education facilities in the preceding year.   13. Whether funds will be available to meet the expenditure from the Budget.   14. Verbatim comments of FA & CAO.   II. Additional Information Desired:       For upgradation of Railway High School to Higher Secondary (10+2) pattern, the following further information is also to be furnished.   (i)   Whether State Government has introduced 10+2 pattern in their own schools;   (ii)  If so, whether State Government has agreed to recommend upgradation of Railway High School matching grant; (iii)  Yardstick for provision of Teaching and non-teaching staff prescribed by the State Education Department (A copy of the Rules may also be furnished).   (iv)  The possibility of expansion within the same premises or resorting to double-shift may also be examined and detailed comments offered.   III. Additional Information Required:   For opening of new schools, the following information should also be furnished:   (i)   Whether State government has been approached for opening the school in Railway Colony, if so, (a) with what result & (b) if not why?   (ii)  The class-wise availability of students for the proposed school/classes.   30.     Subject: Implementation of RRC recommendations — Courses for children of railway employees for re­cruitment to non-technical popular categories/tech­nical categories through examinations conducted by Railway Recruitment Boards. [No. E (W) 83SC2-24 dated 28.04.1987]   The Railway Recruitment Boards conduct examinations for non­-technical popular categories as well as technical categories. A large number of persons are recruited to fill up vacancies in non-technical popular categories. For such categories like office clerks, commercial clerks, etc., the minimum educational qualification is Matriculation, while for other non-technical popular categories, like Asstt. Station Masters, Guards, etc., the minimum qualification is graduation.   2.   Items No. 67 of Railway Reforms Committee’s recommenda­tions — Chapter XXIII (N. E. Region) – reads as under: “In order that the Railway employees children can be recruited, the N.F. Railway should conduct some basic courses in various railway colonies as part of their welfare activities. This would enable railway employees wards and children to stand a better chance in open competitions to be conducted by the Railway Service Commission.”   3.    Keeping in view the spirit of the recommendations, the Railway Board have decided that the following course of action should be taken by Railway Administrations immediately without any extra expenditures:-   (i)         Coaching may be imparted in Railway schools where requisite infrastructure facilities are available during non-working school hours, i.e. either in the morning, evening or on holidays for a specific duration;   (ii)        Admission to coaching classes shall be restricted to children of Railway employees studying in Matriculation or Higher Classes in Railway/non-Railway schools;   (iii)       To begin with, coaching may be imparted in the subjects pre­scribed for the non-technical popular categories examinations conducted by Railway Recruitment Boards;   (iv)       A reasonable minimum amount may be levied as tuition fee on students attending the coaching classes with a view to restricting the admissions to needy and aspiring students only;   (v)        Railway employees who have the experience and expertise in teaching and possess wide knowledge and conversant with the prescribed subjects and type of questions being asked in the ex­aminations conducted by Railway Recruitment Boards be en­gaged and paid suitable amount of honorarium from the amounts collected vide (iv) above and from the Staff Benefit Fund, as may be determined by the Railway Administrations in consultation with their FA & CAO; and (vi) Details relating to coaching schemes may be worked out by the Chief Personnel Officer in consultation with FA & CAO and implemented at a few selected centres e.g. Zonal/Divisional Railway HQs. on an experimental basis.   4.         To start with, the Railway Board have also decided that the above course of action may be introduced in High/Hr. Secondary School/Inter College in each Division immediately. Based on the success of the scheme, the facility may be expanded to other centres where they are considered necessary. The scheme as introduced may be reviewed in about a year’s time and results intimated to the Board.   5.         Action taken report may be furnished to this office for Board’s information.   6.         This issues with the concurrence of the Finance Directorate of the Ministry of Railways.   31.   Reproduced as Annexure ‘E’ to the Master Circular at page No. 64. [D.O. No. E (W) 87ED1-5 dated 17.08.1987] 32. Subject: Revision of pay scales of school teachers. [No. E (P&A) 1-87/PS-5/PE-5 dated 07.07.1988]   The Ministry of Railways have, on the recommendations of the National Commission on Teachers, under the Chairmanship of Prof. D. P. Chattopadhyay, decided that the Revised (4th Pay Commission) scales and Selection Grades for teachers on the Railways should be farther revised as in the Annexure attached.   2.         It has also been decided to grant a Teaching Allowance of Rs. 100 p.m. to Primary School teachers. Headmasters of Primary Schools, Trained Graduate teachers. Headmasters of Middle Schools and Post-Graduate teachers. A special allowance of Rs. 150 p.m. will be payable to Vice-Principals and Principals of Senior Secondary Schools and Headmasters of Secondary Schools. These allowances will not have any additive value for any purpose whatsoever and will also not be reckonable for fixation of pay purposes.   3.         The revised pay scales. Teaching Allowance and Special Allow­ance will be applicable w.e.f. 01.01.1986. The arrears of pay for the period from 01.01.1986 to 31.03.1986, which will accrue, over and above the arrears of pay consequent upon the introduction of the revised scales of pay on the recommendations of the 4th ray Commission, vide this Ministry’s Letter No. PC-IV/86/IMP/Schcdule/l dated 24.09.1986, shall be deposited in the Provident Fund Accounts of the employees. Amendments to the Railway Services (Revised Pay) Rules 1986, regulating the fixation of pay in the newly introduced scales will follow separately.   4.     The allotment of the revised scales, as in the Annexure will be subject to the following conditions: –   (i)   While senior grade to Primary School teachers, Trained Graduate teachers/-Headmasters of Primary Schools and Post-Graduate teachers/Headmasters of Middle Schools will be granted after 12 years in the basic grade, the selection grade (non-functional) will be granted after 12 years of service in the senior grade and will be further subject to the attainment of the prescribed level of quali­fication, viz. Trained-Graduate teacher’s qualification in respect of Primary School teachers, and Post-Graduate teachers qualifi­cation in respect of Trained Graduate teachers. Both the condi­tions, viz. completion of 12 years service in the senior grade and acquisition of the prescribed level of additional qualification, must be satisfied for becoming eligible to the selection grade in these cases. For the Vice-Principals/Headmasters of Secondary Schools, there will be only senior grade after 12 years and no selection grade.   (ii)  The number of posts in selection grade (non-functional) for Primary School teachers. Trained Graduate teachers/Headmas­ters of Primary School, Post-Graduate teacher/Headmaster of Middle School will be restricted to 20{459fecfca4475f09f90d8e5f2511a3c5c1949f070046c1e8cc6bde8835d5da4a} of the number of posts in the senior grade of the respective cadre. (iii)  The senior grade and selection grade (non-functional) shall be given only after screening regarding satisfactory performance by an appropriate Departmental Promotion Committee.   (iv)  Every teacher would be required to participate in an in-service training programme of at least 3 weeks duration before he/she passes an efficiency bar or is promoted to senior grade or selection grade, i.e. once in every six years; provided that, where arrangements for such training cannot be made, the appointing authority may exempt a category of teachers for a specific period of time. The Ministry of Railways would like it to be ensured that suitable in-service training programmes of the prescribed dura­tion are introduced so that the need for a special dispensation will arise in the rarest of rare cases.   (v)   Although for purposes of grant of selection grade. Primary School teachers and Trained Graduate teachers will be required to obtain higher qualifications, they will not be required to shift to an institution of higher level.   (vi)  Appointment to the posts of Principals, Vice-Principals and Headmasters will be made in all Schools on the basis of merit.   5.         There will be no change in the classification and status of Trained Graduate teachers appointed to the selection grade of Rs. 2000-3500 and Post-Graduate teachers appointed to the selection grade of Rs. 2200-4000. Accordingly, their status will continue to remain as Group ‘C’ (Class III) and Group ‘B’ (Class II) respectively.   6.         Post-Graduate teachers in scale of Rs. 1640-2900, when ap­pointed to the senior grade of Rs. 2000-3500, will become eligible for Group ‘B’ (Class II) status. Accordingly, appointments to the scale of Rs. 2000-3500 in the case of Post-Graduate teachers will be by selection by a Group ‘B’ (Class II) Departmental Promotion Committee.   7.         Vice-Principals in scale of Rs. 2000-3500 Group ‘B’ (Class II) can be appointed to the senior grade of Rs. 2200-4000 [Junior Scale Group ‘A’ (Class I) on the Railways), on completion of 12 years service, only after they have been duly screened by the Union Public Service Commission for initial appointment to Group ‘A’ (Class I – Junior Scale). Accordingly, all such proposals will be referred to the Railway Board for screening through the U.P.S.C.     ANNEXURE   Revised Scales of Pay on the Recommendations of the National Commission on Teachers   S. N   Category   Basic Grade   Senior Grade Selection Grade (Non-functional) 1.   Vice-Principal Head Master/ Head Mistress of Secondary/High School- Rs. 2000-3500 (Revised). Rs. 2000-60-2300-75 2375-EB-75-2825-EB-75-3200-100-3300-EB-100-3500 Rs. 2200-75-2650-EB-75-2800-100-3200-EB-100-3800-EB-100-4000 (after 12 years in basic grade)   2.   PGT/Head Master/ Head Mistress of Middle School— Rs. 1640-2900 (Revised)   Rs. 1640-60-2000-EB-60-2360-EB-60-2600-75-2760-EB-75-2900.   Rs. 2000-60-2300-75-2375-EB-75-2825-EB-75-3200-100-3300-EB-100-3500 (after 12 years in basic grade) Rs. 2200-75-2650-EB-75-2800-100-3200-EB-100-3800-EB-100-4000 (after 12 years in Senior grade) 3.   Trained Graduate Teacher, Headmasters of Primary School/ Domestic Science Teachers Gr. I/ Drawing Teacher Gr. I/Music Teacher Gr. I/Language Teacher (TGT)/ Physical Training Instructor Gr. V Craft Teacher/Dance Teacher/Demonstrator in scale Rs. 1400-2600 (Revised)       Rs. 1400-40-1600-50-1650-EB-50-1950-EB-50-2250-EB-50-2300-60-2600. Rs. 1640-60-2000-EB—60-2360-EB-60-2600- 75-2750-EB-75-2900 (after 12 years in basic grade) Rs. 2000-60-2300-75-2375-EB-75-2825-EB-75-3200-100-3300-EB-100-3500 (after 12 years service in the Senior Grade and on attainment of qualifications prescribed of PGTs) S. N   Category   Basic Grade   Senior Grade Selection Grade (Non-functional) 4.   Primary School Teachers in Grade Rs. 1200-2040 (Revised)   Rs. 1200-30-1380-EB-30-1560-EB-40- 1800-EB-40-2040   Rs. 1400-40-1600-50-1650-EB-50-1950-EB-50-2250-EB-50-2300-60-2600 (after 12 years in Basic Grade) Rs. 1640-60-2000-EB-60-2360-EB-60-2600-75-2750-EB-75-2900 (after 12 years of service in Senior Grade and on attainment of qualifications laid down for TGTs) 5.   Head of Technical Staff Rs. 2000 – 3500 (Revised) Rs. 2000-60-2300- 75-2375-EB-75- 2825 EB-75-3200 100-3300-EB-100-3500 Rs. 2200-75-2650-EB-75-2800-100-3200-EB-100-3800-EB-100-4000 (after 12 years in Basic Grade)   — 6.   Instructor Tech. Group, Manual Instructor, Asstt. Instructor, Instructor for Workshop        Rs. 1400-2600 (Revised)   Rs. 1400-40-1600-50-1650-EB-50- 1950-EB-50-2250-EB-50-2300-60-2600 Rs. 1640-60- 2000-EB-60-2360-EB-60-2600-75 2750-EB-75-2900 (after 12 years in Basic Grade) Rs. 2000-60-2300-75-2375-EB-75-2825-EB-75-3200- 100-3300-EB-100-3500 (after 12 years service in The Senior Grade and on attainment of qualifications prescribed for PGTs) 7.   Commercial Instructor          Rs. 1200 – 2040 (Revised)   Rs. 1200-30-1380-EB-30-1560-EB-40-1800-EB-40-2040   Rs. 1400-40-1600-50-1650-EB-50- 1950-EB-50-2250-EB-50-2300-60-2600 (after 12 years in Basic Grade)   Rs.1640-60-2000-EB-60-2360 -EB-60-2600-75-2750-EB-75-2900. (After 12 years’ service in Senior Grade and on attainment of qualifica­tions laid down for TGTs) 33.   Subject: Minutes of meeting with General Managers on the subject of educational facilities on railways held on 20.12.1987 [No. E (W) 87EDl-5Pt.III dated 12.01.1988]          PRESENT   Mos(R), Chairman, Members of the board. General Managers of Zonal Railways and Production Units & Shri Avtar Singh Rikhy Chairman of Educational facilities on Railways.   MOS(R) stressed the need for improving the living environment of staff. It is necessary that the staff feel that there is general concern for them at every level. Productivity of staff would increase if their welfare and particularly the welfare of the children is taken care of.   The Railways have a long tradition spanning over 100 years of providing reasonably good educational facilities. There is scope for effect­ing improvement and for systematising the efforts in this direction in the context of the National Education Policy.   Items in the Agenda were then taken up for detailed discussion:   Item I – Running of ATP Schools: The following decisions were taken:   (i)   The minimal facilities as spelt out in the scheme of ‘Operation Black Board’ (Annexure I) should be provided for, with the exception of a few costly items like two in one, and all weather classrooms which may be provided on the merits of each case.A child may not be made to sit on bare floor or on gunny bags; cotton ‘Durrie’ mats/sot topped jute matting may be provided on priority basis.   (ii)  The teacher to student ratio should be improved. The general long term objective is to move in the direction of one teacher for about 30 students belonging to one or two classes. The entire exercise may be judiciously spread over the next few years.For the present, all those single teacher ATP schools with strength of more than 50 students may be got convened into double teacher schools. While reviewing the position, the necessity of continuing the single teacher schools with less than 30 students would be specially gone into to see whether viable alternatives are there to meet the requirement satisfactorily without causing any disloca­tion to the studies of students. (iii) As for the modalities of running the existing schools, the General Managers may take appropriate decisions based on the local situation. The underlying principle should be that the interest of the staff should not in any way get affected adversely.   Item 2Primary Schools:   The need for basic improvement in environs was stressed. The points already brought out in the note circulated by Shri Rikhy at the Conference are enclosed for ready reference as Annexure II. These facilities, which have hardly, any financial implications should be provided in all the primary schools, on a planned basis.   Item 3Middle Schools:   It is imperative that close liaison and coordination with the School to which students mostly seek admission is maintained so as to reorient the courses and leaching in the Middle Schools to facilitate admission of students in higher classes in the senior school.   Item 4High Schools and Higher Secondary Schools:   Certain areas requiring attention have been mentioned in the note prepared by Shri Rikhy. These are detailed in Annexure III. The Railways should ensure that the suggestions made therein are implemented in letter and spirit in a suitable time frame.   Regarding strengthening of Science and Mathematics stream, Shri Rikhy mentioned that a proposal is under consideration of the Govern­ment (Ministry of Human Resource) and the broad details are understood to be on the following lines:   For additional Science Books –                  Rs. 10,000   For Science Equipment and Apparatus, etc –       Difference   Close contact is being maintained with the Ministry of Human Resources (Department of Education) and as soon as the scheme is finalised, Railways would be suitably advised.   In the meantime the Railways may take such preliminary action as considered necessary.   Item 5Model Schools:   Instructions have already been issued about carefully selecting and developing two Model Schools on each Zonal Railway/Production Units from amongst the existing High Schools, Higher Secondary Schools/Intermediate Colleges. Progress made in implementing the scheme may be intimated to the Board by 31st March 1988. Item 6 Vocational streams:   It was noted that the Central Government are working out detailed guidelines in this behalf. It is understood that the concept is to limit the introduction for the present to 3-4 subjects with employment potential. The Government’s proposals envisage a grant of Rs. 60,000 for the work shed Rs. 70,000 for machinery and equipment and recurring expenditure for employment of two teachers for imparting vocational education. It is understood that the scheme may be introduced on selective basis. It is expected that Government (Ministry of Human Resources) would finalise their proposals in this behalf in the near future. The Railway would thereafter be suitably advised in the matter.   It was mentioned that as the scheme is to be introduced on selective basis. Railways could consider its introduction on priority basis in the Higher Secondary Schools, which have been selected as Model Schools.   Item 7General Points:   7.1       Inspection of Schools:   Schools should be regularly inspected and an Annual Report submit­ted to the General Managers. A proforma for this may be suitably devised with the specific approval of General Manager so that specific checks are exercised with particular reference to the academic results co-curricular activities and the general environment.   There is scope for greater involvement in the running of schools. As an example, GMs and the DRMs could advisedly include schools specifi­cally in their inspections and take opportunity to suitably impress on the teaching staff the need for sustained and dedicated efforts to improve the standard.   7.2       Accountability:   Some system must be evolved to ensure accountability of the teachers and heads of the institutions. This could be linked with the performance of the students. A concrete step in this behalf has already been taken by prescribing the proforma regarding the Annual Confidential Reports on teachers, which should be carefully filled up in time and reviewed critically at the prescribed levels.   7.3.      Recruitment of Teachers:   Steps should be taken to ensure that the quality of selection is of a high order —Co-opting educationists as is done in cases of recruitment against cultural quota may be considered.   7.4       Heads of Institutions:   Greater care would have to be taken in the matter of selection of the head for the schools, as the prime responsibility for all academic and other activities rests on him. Associating some outstanding educationists from outside with the Selection Committee consisting of Senior Heads of Department may be given consideration. 7.5.      Training of Teachers:   One of the major shortcomings noted in the quality of teaching imparted in the Railway schools is due to paucity of arrangements for in service training of teachers. After some discussion it was decided that institutional arrange­ments would be made for regular in service training of teachers by availing the facilities of NCERT or Kendriya Vidyalaya Sangathan or the Stale Training Research Institutes for teachers as may be found most suitable.   7.6       Association of an Educationist:   One of the ways suggested for strengthening the monitoring and overseeing of the administration of educational facilities on Railways was to associate an experienced educationist of high standing who has had first hand experience of running/overseeing Primary/High/Higher Secondary Schools. The pros and cons of the proposal were gone into at some length and it was agreed that as an experimental measure a dedicated educationist (preferably a retired Headmaster or Vice-Principal of a reputed School) could be engaged on terms and conditions to be specifically decided with the prior approval of the Railway Board. As an experimental measure, the educationists could be engaged for a period of one year by two selected zonal railways having regard to the number of schools and students and other pertinent factors.   7.7       Incentives for improving academic standards:   To provide incentive for improving the academic results it was suggested that apart from giving a cash award to the students who secure a high position not only in the School but also at the State/Central Board level, the student and his parents could be given a set of complimentary passes. This will be limited to wards of Railway employees.   To create healthy competition amongst schools, the schemes for awarding suitable trophies to the best school at the zonal and inter-zonal Railway level should be worked out. GMs may work out suitable parameters for these schemes, taking into account such factors as academic results, level of co-curricular activities, improvement in the performance over the previous year, the location advantages, case being taken to see that the same school did not repeatedly getting the award etc. The schemes formulated by GMs should be submitted to Board by 15th February 1988. It was suggested, inter-alia, that a lump sum amount for effecting improvements in the schools, library, laborato­ries, etc. may also be awarded along with the Trophy.   7.8       Delegation of powers:   Delegation of powers with regard to the works relating to improving the existing schools and their proper maintenance should be gone into. Similarly, the powers regarding creation of posts of teachers should be reviewed.   7.9       Expansion of schooling facilities:   As regards expansion-of the schooling facilities, the following guide­lines should be borne in mind.   (a)       Private organisations:   Wherever feasible, setting up of educational facilities by reputed organisations of standing could be considered with the prior approval of Railway Board provided such facilities would be of advantage to Railway children.   (b)       Upgrading of Middle and High Schools:   It was noted that the number of Middle Schools at present was only 29 and they fulfilled the role of providing a link between the Primary Schools and High Schools. Taking note of the demand made in some quarters that these schools should be upgraded to the High School level to provide admission to students who were not able to find admission after comple­tion of education in the middle level, it was emphasised that this underlined the need for close liaison and coordination by the Middle School authorities with the schools to which admission is mostly sought. Where necessary extra classes before and after school hours or immediately after the terminal examinations on payment of suitable honorarium to teachers could be held to help students to come upto the requisite standard. It was obviously not feasible to accede to the request for upgrading of the middle schools to meet the requirements of just a few who had failed to get admission. It was felt that the need of the hour was to strengthen the quality of education at the initial levels rather than dilute the effort in upgrading the schools from the middle school to the high school or the high school to the higher secondary level.   7.11    Kendriya Vidyalayas:   The triple fold increase achieved in the last two years in the establish­ment of the Central Schools in the civil sector for the benefit of the children of Railway employees was acclaimed as it made available quality schools of national standard to the children of Railway employees in different zonal Railways. It was agreed that systematic efforts should continue to be made to get sanctioned more central schools at suitable places on Railways. Every effort should be made to take full advantage of these schools by associating with them from the conceptual stage to its completion so that the range of subjects and quality of education of high standard becomes available.     7.12    Improving environs:   It was agreed that environment of Railway schools needed to be improved on a sustained basis by providing proper fencing, shrubbery, flower plants etc. Great care should be taken to provide aesthetic and pleasant set up to promote receptivity and a feeling of well being in the minds of young students. 7.13    A dialogue may be opened at the Ministerial level to cover the following subjects:   Treating the Railways as a State by itself for the purpose of various grants/facilities being extended by the Central Government to educational institutions in implementation of the National Educational policy covering inter-alia.   (i)    Improving the facilities at the primary school level in conformity with the standards laid down in the National Education Policy (Operation Black Board).   (ii)   Strengthening of Science and Mathematics stream at the High School and Higher Secondary School level and   (iii)  Introduction of vocational stream in the High Schools/Higher Secondary Schools.   ANNEXURE 1   ESSENTIAL FACILITIES AT THE PRIMARY STAGE   I.          Teachers’ equipment   (i)         Syllabus (ii)        Textbooks (iii)       Teachers’ Guide   II.          Classroom teaching materials   (i)         Maps—District, State, Country (ii)        Plastic Globes (iii)       Educational Charts     III.         Play materials and toys   (i)         Wisdom blocks (ii)        Surface Tension (iii)       Bird and Animal Puzzle (iv)       Animal World (v)        Balance and Weights (vi)       Magnifying glasses (vii)      Magnets (viii)     Measuring tape (ix)       Cleanliness, nutrition, language & number charts   IV.        Games equipment   (i)         Skipping Rope (ii)        Balls — Football, Volleyball, Rubber Balls (iii)       Air Pump (iv)       Ring (v)        Swing rope with tyre   V.        Primary Science Kit   VI.        Mini Tool knit   VII.       Two in one audio equipment   VIII.      Books for library (i)         Reference Books (at least 200) (ii)        Magazines, journals and newspapers for teachers and children. IX.        School Bell   X.        Musical Instruments Dholak or Tabla Harmonium Manjira   XI.        Contingency money with teacher   XII.       All weather classrooms (i)         Classrooms (ii)        Toilets—One for boys and one for girls (iii)       Mats and furniture for students and teachers.   XIII.      Blackboard   XIV.     Chalk & duster   XV.      Water facility   XVI.     Trash Can     ANNEXURE II   PRIMARY SCHOOLS   1.         Review the position in terms of the norms laid down by the Govt. of India and see that the accommodation arrangements for seating, equip­ments for education and creative activity and other facilities including those for urinal and drinking water are provided.   2.         For Primary Schools the classes covered are expected to be I to IV/V but in some States they cover even Class VII.   In the case of schools, other than English medium they usually follow the curricula laid down by the Stale School Board. In most cases, the students a Her passing out from Class IV, seek entrance in a reputed school following the same medium of instruction. It is, therefore, imperative to maintain close coordination with that school in the interest of ensuring that the students are brought upto the expected standard so as to gain willing acceptance.   In the case of English medium schools, it is even more important that the curricula and standards of teaching follow those of the schools where the students seek entry on completion of Standard IV/V/VII.   3.         The students should been couraged to lake School Board exami­nation for Standard IV/V for award of scholarship. This would help not only to raise the general level of instruction imparted but also make them aware of the general level of excellence attained by fellow students.   4.         Too much emphasis cannot be laid on aesthetic setting; Shrubs and trees should be so planted as to provide a pleasant and cheerful atmosphere.   Foyer should be kept clean and neat. Arrangements like “Rangoli” impart a welcome touch.   5.         Provide necessary toys, games material. Black boards, maps, charts and all other learning materials as specified in detail under the symbolic head of “Operation Black-board” (Please see Annexure). Provide crayons, drawing materials etc. to encourage creative talent amongst children.   Simple craftwork may also be encouraged.   To get an idea of the creative materials, which would impart a feeling of joy to learning, NCERT, Shri Aurobindo Marg, New Delhi 110016 may be contacted. The State Educational Research and Training Council could also be contacted in this behalf. Swings, slides, merry-go-rounds etc. may be provided for recreation. Important to keep the facilities in working order at all times and ensure that they are safe and are utilised by the students. Ensure against trespass and meddling by unauthorised persons. 6.         In several cases text books are not made available in time to students, particularly of Classes 1 to 2 on the ground of delay in supply by State Government authorities, etc.   By advance planning and closer coordination it should be possible to ensure that books become available to the students on the commencement of the classes.   7.         Special attention to be paid to:   (a)       Cultivation of good handwriting, and   (b)       Development of mental arithmetic   (c)        Written work: Timely submission and timely correction.   8.         Library   Pertinent books in adequate numbers be made available for the class/section library to encourage library habit.   In addition, there may be a nucleus library which could be maintained either in apart of the common room or in the Headmaster’s room with books of general interest both for the students as well as the teachers.   9.  Encourage group programmes to promote cooperative spirit. School song, folk dances and folk songs are particularly helpful in this context. Excursions to places of general or historical interest or to zoo, museum etc. may be encouraged.   Basics of general hygiene and health may be suitably impressed on the children with a view to make them a part of their daily life.   10.   Teachers training to be made an integral part of the system to ensure that they are kept upto date in the matter of curricula and standards as well as modalities of imparting instructions. Our effort at the supervisory and administrative level should be to keep in touch with one or two leading primary schools in the areas so as to incorporate commendable features in our schools.   11.  Involve parents in children’s progress, particularly in respect of those who are lagging and are not regular in attendance.     ANNEXURE III   SECONDARY AND HIGHER SECONDARY SCHOOLS   1.    Academic Results:   There is need for monitoring the results on continuous and system­atic basis.   The following factual information may be found of use for the terminal classes:   (a)       Number of students on roll, (b)       Number of students who appeared, (c)        Number of students who passed, (d)       Number of students who failed, (e)       Break-up of those who have passed:   (i)         Number getting distinction (subject to be indicated also) (ii)        Number passing in First Division; (iii)       Number passing in Second Division; (iv)       Number passing in Third Division or mere pass.   1.2       Analysis of students who have failed (subject-wise)   1.3       Compare the result with the following benchmarks:   (a)       Overall average result of the Board holding the examination, (b)       Leading Schools in the Area   1.4       For improving the results the following suggestions may be found helpful:   (a)       Planning teaching work in respect of each subject for the academic year with allotted periods;   (b)       Ensuring completion well ahead of the scheduled time for examination;   (c)        Programmed revision. Special attention being given to aspects of subject, which are found to be difficult by students;   (d)       Written work to be systematically and regularly given and returned in time by teachers with corrections and guidance as necessary.   (e)       Cases of those who habitually lag in work to be brought to the specific notice of parents concerned as well as the Principal;   (f)         Internal test to be held regularly at least once a month;   (g)       Quarterly tests, etc. to be conducted as per announced programme with strict supervision, marking and corrections;   (h)        Hold special classes for weak students before/after class hours to bring them upto the requisite standard;   (i)         Hold also special classes for promising students to facilitate passing with distinction/ in First Division.   Co-curricular Activities   2.1       Divide the school into a suitable number of Houses for development of co-curricular activities.   2.2       Schedule to be drawn for the year as a whole.   Provision could be made for one select activity to be taken up each month. Activities to be covered could be debates, extempore or on a specified subject of current importance, elocution, drama, songs, dance, handicrafts and arts exhibitions etc. etc.   Games and Sports   3.1       Games and sports to be encouraged by having a compulsory period once a week and providing sports ground facility for playing in the evening. Provide overall guidance and coaching.   3.2       Set apart a suitable place to encourage students to cultivate bodybuilding, Weight lifting apparatus, bull-worker, cross bars, etc. to be provided.   3.3.      Encourage sports teams to participate in tournaments at schools, state, railway divisional/zonal level etc.   General   4.1       Too much emphasis cannot be laid on aesthetic setting. Shrubs and trees should be so planted as to provide a pleasant and cheerful atmosphere. Fencing of shrubbery or other suitable material could be provided and maintained properly to prevent trespassing.   4.2       In most good schools special care is taken to keep the foyer un­cluttered neat and impressive. Flowerpots/”Rangoli” in flower petals and leaves are a commendable feature.   4.3       Headmaster/Headmistresses’ room should be tastefully furnished on a scale and standard which would be applicable to a railway officer in the same scale of pay. Suitable arrangements should be made for display of shields, cups or trophies in an impressive manner to inspire students.   4.4.      School office should be kept neat at all times and should be equipped with essential – facilities like table, chair, space for keeping record etc. Larger schools should, in addition, have typewriters, duplicator etc. for schoolwork.   4.5       Teachers common room should have essential facilities like comfortable chairs, lockers, folding tables (two or three with writing tops) and suitable drinking water and toilet arrangements. The furniture and fittings should be functional and in keeping with their dignity.   Drinking Water Facilities for Students   5.1       Adequate and neat drinking water facilities should be provided for students. There should be an adequate number of taps (self-closing), which should be properly spaced and fixed at a suitable height with a deep trough underneath to obviate splashing of water. Lining with glazed tiles would help to keep the place clean.   Toilet Facilities for Students   6.         Arrangements should be neat and clean and functional and with adequately sloping floors. The importance of maintenance in the interest of cleanliness and health cannot be over-emphasised.   34.   Subject: National Literacy Mission — Railway’s Action Plan. [No. E (W) 88ED1-12 Pt. I dated 05.07.1988, RBE 149/88]   Reference DO letter of even No. dated 03.06.1988 addressed to the Chief Personnel Officers, giving relevant details relating to the National Litracy Mission to be adopted by the Railways.   2.         It has since been decided by the Board that —   (i)    The instructors (Animators) who are finally selected to conduct the classes may be paid Rs. 100 per head per month, as honorarium;   (ii)   The Supervisors (Preraks) who are finally nominated to super­vise the Centres may be paid an honorarium of Rs. 400 per Centre per annum;   (iii)  Expenditure on procurement of teaching aids, e.g. black-boards, globes etc. which are absolutely required and where not avail­able, may be incurred;   (iv)  TA @ Rs. 25 and D.A. @ Rs. 20 per head per day will be paid to the Instructors both railway and non-railway personnel, who are finally selected and deputed for training at the Centres identified and approved by the Deptt. of Education. This will be paid by the officials of the State Resource Centres, who will be imparting training, direct;   (v)   The period of absence of Railway employees who are deputed for training may be treated as ‘on duty’. In case the Railway employees so deputed are entitled to higher rate of TA/DA than the above-mentioned prescribed rates, the difference will be paid by the Railway Administration, for which a separate claim may be made. In case of local Railway employees, the difference will not be paid;   (vi)  The cost of training will be met by the Department of education.   (vii)The minimum strength of learners who may be Railway employ­ees or their spouses/wards put together should be 20 and if the strength is less than 20, the Centre concerned may be closed or be operated with corresponding increase in some other Centres, where the response is good;   (viii)     The position will be reviewed after 3 months. A report on the working of the scheme should be sent to the Board after completion of 3 months of operation of the scheme.   (ix)  The Department of Education, Ministry of Human Resource Development, through the Stale Resource Centres will arrange to supply basic teaching and tearing materials, as given in Annexure ‘A’, free of cost. 3.         The items mentioned in para 2(i) to (iii) and (v) supra have the concurrence of the Finance Directorate of the Ministry of Railways. The sanction will remain valid for a period of one year. The expenditure on these items may be debited to the SBF account of the respective Railway Administration.   ANNEXURE-1   1.         Basic teaching/learning materials:   (a)       Stage I   (i)         Primer — 1 (ii)        Work Book — 1 (iii)       State — I (iv)       Exercise Books — 2 (v)        State Pencils/lead pencils (vi)       Supplementary materials — 2 (vii)      Teachers Guide — 1 (viii)     Teaching charts for primary (1 set) (ix)       Supplementary learning Chart (15) (x)        Other teaching aid (chalk, duster etc.)   (b)       Stage II   (i)         Two books per learner (ii)        Teaching materials to be prepared, improved by the teach­ers and learners (iii)       Note Book (learner) (iv)       Ball Point pen (v)        Daily newspapers for last 4 months.   35.   Not Printed [No. E (W) 88ED 7-9 dated 08.07.1988] 36.     Subject: Educational facilities for Children of Railway em­ployees. [No. E (W) 83 SC2-27 dated 13.09.1988, RBE 203/88]   Reference Board’s letters of even number dated 09.09.1983, 11.10.1988 and 20.09.1985 on the above subject.   2.         It has been observed that despite the above-mentioned circulars, proposals for opening of new sections/classes, conversion of ATP schools and upgradations of schools etc.,   (i)         With incomplete details   (ii)        In respect of fait accompli cases for post-facto sanction and   (iii)       Beyond the prescribed stipulated period i.e. beyond December for proposals relating to the next academic year.   Continue to be received in Board’s Office causing considerable delay in finalisation, embarrassment to Railway Administration and inconven­ience to the Board. A serious view has been taken by the Board of such lapses.   3.         It appears that the Railway Administrations have not stream­lined the procedure and machinery to comply with the above-mentioned orders of the record.   4.         Railways have undertaken the responsibility to provide educa­tional facilities only to a limited extent where existing facilities are found inadequate or where such facilities are non-existent and from within the limited resources available, as a measure for staff welfare. However, it may be reiterated that provision of educational facilities is primarily the responsibility of the State Government/Ministry of Human Resources Develop­ment. Railway employees should, therefore, avail of the existing educa­tional facilities provided by the State Government etc. to the general public. While in the past, it could be admitted that difficulties in this respect were being experienced by Railway employees but with the passage of time and considerable and extensive educational facilities being provided by differ­ent agencies. Government as well as private at various places, the demands for expansion/upgradation of schools to various levels/standards, should considerably reduce and finally cease to exist. To achieve this goal, the Board have also decided, as a mailer of policy to establish Kendriya Vidyalayas preferably in “Civil Sector” in railway colonies which will, while meeting the needs of the employees, reduce our financial burden on the administration of schools. On the contrary, it is, however, noticed that demands for expansion of educational facilities are increasing.   5.         Keeping in view the existing facilities at various places (where there is concentration of Railway employees), constraints of funds, restric­tions imposed on creation upgradation of posts without matching surrender of live posts and imperative need to effect straingent economy in adminis­trative expenditure, etc. the Board desire that proposals for expansion of educational facilities on Railway accounts should be submitted sparingly and when it is inescapable. The decision contained in para 7.9 of the minutes of the meeting with General Managers on the subject of educational facilities on Railways held on 22.12.1987 may also be kept in view while submitting any proposal for expansion/upgradation of Railway schools. It is hereby stressed that need of the hour is to strengthen the quality of education at the initial level rather than dilute the effort in upgrading schools from Middle to High School or High to Higher Secondary School level.   6.         With a view to achieving above objectives, every Railway Ad­ministration should draw out a short-term plan in respect of upgradation/ expansion or closure of existing Railway schools keeping in view the administrative and financial implications and availability of adequate resources not only to meet the immediate needs but also their future requirement. A critical review of Austerity Type Primary Schools should also be undertaken by the respective Railway Administrations immediately, keeping in view the existing educational facilities at the stations both under Railway and non-Railway managements, the feasibility of closure, amalga­mation or conversion of such schools should be examined and a phased programme should be chalked out. Similar study/review should also be conducted in respect of other schools viz.. Primary, Middle, High/Higher Secondary Vidyalayas have been opened, serious efforts should be made to progressively close down the existing schools matching the expansion of the Kendriya Vidyalayas.   7.         To sum up the following points be kept in view: –   (i)         No post-factor sanction of the Board regularise the action taken by the Railway Administration without their prior approval will be accorded and may also result in reversing the action taken by the Railway Administration and fixing responsibility on the of­ficers concerned for non-compliance of Board’s orders;   (ii)        No proposal for opening of new Railway school should be sent to the Board.   (iii)       Efforts should continue to be made to obtain grant-in-aid from respective State Governments where railway schools are situ­ated;   (iv)       Proposals for expansion/upgradation, etc of Railway schools should be submitted to the Board for consideration only sparingly and where inescapable and fully justified taking into account the existing schooling facilities etc., subject to the Railway Administration being able to muster suitable matching surrender of live posts equal to the cost of posts of teaching and non-teaching staff involved in the proposal; and   (v)        On opening of Kendriya Vidyalayas in Railway colonies, the concerned Railway Administration should take immediate steps to close down the ATP schools, if any, already functioning at the stations. Steps for closing down the higher classes/schools may be taken progressively with the expansion of the Kendriya Vidyalayas.   8.         Proposals regarding opening of new sections/classes introduc­tion of new subjects, upgradation of schools etc. should be sent to the Board duly vetted by the FA&CAO in the prescribed proforma enclosed positively by December each year to enable the Board to consider the same on merit and accord their approval, if found feasible before the commencement of the academic session. It is needless to stress in this context that action taken in “advance will facilitate implementation of the decision taken smoothly and effectively.   ANNEXURE   Expansion of Educational Facilities     Reproduced as Annexure ‘A’ to the Master Circular at page No. 20.     37. Subject: Encouragement of co-curricular activities in Rail­way Schools —Inclusion of Scouts and Guide activities. [No. E (W) 84SC2-10 dated 19.09.1988]   It is known that the Railway Administrations have introduced a number of co-curricular activities in Railway schools and are giving due encouragement for promotion of such activities from within their available resources. However, it is not known whether Scout and Guide activities have also been given due importance in such realm of co-curricular activities in Railway schools.   Board desire that Scout and Guide activities should also be given due encouragement in Railway schools, particularly in Primary and Middle Schools etc. to inclucate the spirit of selfless service, self-discipline etc. amongst the children, which will go a long way in character building. Assistance and guidance if any needed in this respect may be sought from your Railway Scout and Guide Organisations functioning at various levels.   3.         Action taken may kindly be reported to the Board for their information.   38. Subject: Educational facilities on Railways-Grant of special pay to Teachers en trusted with the responsibility of maintaining Libraries. [No. E (W) 88-ED-1-9 dated 12.10.1988, RBE 236/88]   In the light of augmentation of funds for Railway School Library as prescribed in the Board’s letter of even number dated 05.07.1988, the question of enhancing special pay admissible to Teachers who are entrusted with the additional responsibility of maintaining the school Libraries has been considered by the Board.   2.         Board desire that in respect of schools where the post of Librarian docs no exist, the work of maintaining the School Library may be entrusted to a suitable teacher who has the aptitude for such work. Such teachers may be granted special pay at the following rates for handling the additional responsibility:   Type of Schools Revised Rate of Spl. Pay ATP Schools (with more than50 students) and Primary schools Rs. 50 p.m. Middle Schools Rs. 75 p.m High School/Higher Secondary Schools/ Inter Colleges. Rs. 100 p.m.                                     3.         The funds for this purpose should be found from the existing budget allocation under “Demand No. 11 — Staff Welfare & Amenities — Railways’ Own Schools and Colleges”.   4.         This has the sanction of President and issues with the concurrence of the Finance Directorate of the Ministry of Railways.   39.   Subject: Opening of Kendriya Vidyalaya in Railway. [No. E (W) 81SC2-91 Pt. I dated 18.10.1988; RBE 240/88]   Reference Board’s letter of even number dated 28.12.1984 on the above subject.   2.   It is observed that despite the above-mentioned circular, still proposals for opening of new Kendriya Vidyalayas are being received with incomplete details and not in the prescribed proforma already circulated.   3.    It has also been reported by the Kendriya Vidyalaya Sangathan that physical facilities, e.g. temporary accommodation for the school, resi­dential accommodation for teachers etc. which are initially to be provided by the Railway Administration while formulating the proposal, are not I available or available with certain deficiencies/inadequacies at the time of the inspection by the officials of Kendriya Vidyalaya Sangathan, which ul­timately lead to rejection of the proposal by them. It has also come to notice that in certain cases Divisional. Railway Managers of Zonal Railways submit their proposals for opening of Kendriya Vidyalayas directly to the Kendriya Vidyalaya Sangathan without keeping the Railway Zonal Head­quarters and the Board informed. Similarly, proposals for opening of additional sections/classes in the existing Kendriya Vidyalayas are also submitted by Railway Administrations direct to the Kendriya Vidyalaya Sangathan. On receipt of such proposals, the Kendriya Vidyalya a Sangathan return them to the Board for their consideration and comments. Conse­quently, considerable avoidable delay in the finalisation of the proposals involving protracted correspondence between the departments concerned takes place.   4.   As regards opening of KendriyaVidyalayas on Railways, the fol­lowing policy has been enunciated: –   (a)Kendriya Vidyalayas are to be opened only at the Zonal/Divisional Hqrs., major workshops and other Railway establishments where there is a large concentration of Railway employees of say, at least one thousand, with inter-state transferable liabilities and when the existing facilities are found inadequate or such facilities are non-existent, to meet the needs of the Railway employees.   (b)Such schools will normally be opened only in ‘Civil Sector’.   (c)  Railways should make available the physical facilities in confor­mity with the prescribed terms of Kendriya Vidyalaya Sangathan, i.e., fully developed land (normally ranging between 10-15 Acres lesser areas in case of metropolitan cities only, on lease basis), temporary accommodation for the school (initially a minimum of 6-7 class-rooms — one room each for classes 1-5, one for the Principal and 1 for the staff — with requisite basis facilities) and additional classrooms with the progressive growth of the school and residential accommodation for Principal (Type-IV), teaching staff (3 to 4 quarters — Type III/II) and the class four staff (one Type-I) on a temporary basis on payment of normal rent, as applicable to Railway employees till such time the KVS undertakes construction of school building and staff quarters. 5.         Proposals for opening of new Kendriya Vidyalayas should be made by the Railway Administrations in the following proformas: –   (a)       Annexure-I—Opening of Central Schools in Civil Sector in Railway Colonies—1 copy—to be sent to the Board   (b)       Annexure-II—Agreement Form prescribed by the Kendriya Vidyalaya Sangathan (to be signed by the sponsoring authority, i.e. DRM/HOD, as the case may be affixing the office stamp) – to be sent in quadruplicate.   (c)        Annexure-III—Survey Report (to be furnished as proscribed by the Kendriya Vidyalaya Sangathan)—in quadruplicate.   (d)       Sketch Map—Site Plan—as desired by the Kendriya Vidyalaya Sangathan in their proforma—to be furnished in quadruplicate.   6.         Soon after the opening of Kendriya Vidyalaya in Railway prem­ises, the details as given in Annexure-IV may be furnished for the informa­tion of the Board.   7.         On opening of Kendriya Vidyalayas in Railway premises, the Railway Administration concerned should also take steps to close down Austerity Type Primary/Primary Schools etc. if any already functioning at the stations.   8.         All the proposals received so far (except those which have already been sponsored to Kendriya Vidyalaya Sangathan) have been treated as closed. If considered necessary, a fresh proposal in revised proforma may be submitted for Bd’s consideration.   9.         Proposal for opening of Kendriya Vidyalaya, duly completed in all respects with the relevant proforma mentioned above, should be sent to the Board as early as possible and not later than the end of December each year so that the same could be considered by them and forwarded to the Kendriya Vidyalaya Sangathan for their approval, with utmost expediency. The proposals for 1989-90 may also be submitted to the Board by December 1988. NO PROPOSAL SHOULD BE SUBMITTED TO K.V.S. DIRECT UNDER ANY CIRCUMSTANCES.   10.       Further clarifications, if any, may be sought at the earliest so that the proposals mooted by the Railways do not get delayed at any point of time/at any stage.   ANNEXURE -I   Opening of Central School in Civil Sector in Railway Colonies (For Board’s Information & Guidance)   Reproduced as Annexure B/1 to the Master Circular –   ANNEXURE-II   Terms and Conditions for Opening a Kendriya Vidyalaya under Civil/Defence Sector   Reproduced as Annexure Sill to the Master Circular –   ANNEXURE – III   Survey Report for the Opening of New Kendriya Vidyalaya   Reproduced as Annexure B/III to the Master Circular –   ANNEXURE- IV   New Kendriya Vidayalays Opened   Reproduced as Annexure B/V to the Master Circular –   ANNEXURE-V   Norms for Opening of New Kendriya Vidyalayas in Civil/Defence Sector     Reproduced as Annexure IV to the Master Circular –   40.     Subject: Provision of the posts of Vice-Principals in Railway Inter Colleges/Higher Secondary Schools. [No. E (W) 83 SC2-18 dated 25.11.1988, RBE 263/88]   In the context of introduction of the Fourth Pay Commission scales of pay and Chattopadhyay Committee’s recommended scales for teachers, the Ministry of Railways have reviewed the instructions contained in their letter No.E (W) 62SC2-44 of 04.06.1963, regarding Vice-Principals in Railway schools.   2.         Board have decided that the senior-most Post-Graduate Teachers in the scales of Rs.2000-3500 (Senior Grade)/2200-4000 (Selection Grade), as the case may be, introduced vide this Ministry’s letter No. E (P&A) I-87/PS-5/PE-5 dated 11.01.1988 may be designated and utilised as Vice-Principals in Railway Higher Secondary schools/Inter Colleges, with an enrollment of 1000 or more students, by reducing their teaching workload. If necessary, selected suitable Post-Graduate Teachers may be shifted to locations where needed, if they are not readily available there.   3.         The Post-Graduate Teachers redesignated as Vice-Principals as above shall be paid the Special Allowance of Rs. 150 p.m. in lieu of the teaching allowance of Rs. 100 being drawn by them.   4.         Paras 2 and 3 have the sanction of the President and issue in consultation with Finance Directorate of the Ministry of Railways.   41.   Subject: Railway’s report on “Labour Welfare Railway – Schools for 1988-89.” [No. E (W) 89RP1-1/C dated 30.06.1989; RBE 169/89]   For preparation of the above report, the Board desire that detailed information in regard to educational facilities on Railways may be furnished to them positively by, 30th June, 1989, in the prescribed proformas enclosed as indicated below: –   (i)         Railway’s own colleges/schools;   The information may be furnished as in the proforma attached as Annexure I to IV.   (ii)        Grant-in-aid to non-Railway Schools:   The information may be furnished in the proforma enclosed as Annexure-V   (iii)       Re-imbursement of tuition fee:   Hostel Subsidy   Educational assistance   The information may be furnished in the proforma enclosed as Annexure -VI.   (iv)       Subsidised Hostels:   The details relating to functioning of subsidised hostel may be furnished in the proforma enclosed as Annexure-VII.   (v)        Kendriya Vidyalayas:   The information may be furnished in the proforma enclosed as Annexure-VII.   (vi)       Uniforms to children of Railway employees studying in Primary classes:   The information may be furnished in the proforma enclosed in Annexure-IX.   2.         It is specifically brought to notice that the proforma duly com­pleted in all respects should be furnished. In case the information is “nil” in respect of any item, it should be clearly stated. Thc place at which college/ schools / subsidised/hostels/Central Schools are located should be clearly indicated instead of giving the code names of the stations only.     3.         THEPROFORMAE DULY FILLED IN SHOULD BE SENT IN THE FORM OF A BOOKLET (Positively by 30th June, 1989)   ANNEXURE-1   ………………….. Railway   Railway Report on Labour Welfare Summary -1989…. 90…   Reproduced as Annexure DII to the Master Circular –   ANNEXURE-II   ………………….. Railway   Income/Expenditure on Railway Schools -19…9…   Reproduced as Annexure D/II to the Master Circular –     ANNEXURE-III   ………………….. Railway   No. of Pupils and Strength of Teaching/non-teaching staff in Railway Schools  199 … 9……   Reproduced as Annexure DIIII to the Master Circular –   ANNEXURE-IV   …………………..Railway   Austerity Type Railway Schools- 19… 9…   Reproduced as Annexure D/IV to the Master Circular –   ANNEXURE-V   ………………….. Railway   Grant-in-aid given by Railways to non-Railway Schools during- 19…9…   Reproduced as Annexure D/VI to the Master Circular –     ANNEXURE-V I   …………………..Railway   Details of Educational Assistance, Tution Fee and Hostel Subsidy paid during- 19… 9…   Reproduced as Annexure D/V to the Master Circular –     ANNEXURE-VII   ………………….. Railway   Subsidised Hostels on Railways-19 … 9…     Reproduced as Annexure D/XI to the Master Circular –   ANNEXURE-VIII   …………………..Railway   Statement showing Central Schools functioning on Railway during 19…9…   Reproduced as Annexure D/VIII to the Master Circular –   ANNEXURE-IX   …………………..Railway   Supply of uniforms to children of Railway employees studying in primary classes 19…9…   Reproduced as Annexure D/X of Master Circular –       42.   Not Printed [No. E (W) 88ED1-12/Vol. A dated 05.07.1989]   43.   Subject: Functioning of School Libraries. [D.O. No. E (W) 88ED1-9 dated 17.08.1989]   It will be recalled that under Railway Board’s letter of even number dated 05.07.1988, it has been decided that funds to the extent mentioned therein should be made available to each of the Railway School authorities so that books, publications, newspapers, journals, magazines etc. which are ger­mane and connected with school academic are acquired in a well planned manner over the entire year instead of being rushed towards the end, as used to happen earlier, when ad hoc grants were being released by the Railway Administrations to the schools, usually towards the end of the financial year.   2.      We have already circulated a list of publications on the subject of Science and Mathematics, which have been commended for the school libraries by the NCERT. 3.        Attention has also been specifically drawn to Annexure II of the booklet “Operation Blackboard” which contains a list of publications recommended by NCERT for being acquired for Primary School Libraries.   4.         NCERT have recently brought out a comprehensive check-list (copy enclosed for ready reference), which gives details of NCERT publi­cations -1989 (some of the publications stated to be under print are now available). Some of the special features of the checklist meriting attention are mentioned below:                             (a)       Distribution for NCERT publications in different states. (b)       The wholesale agents for NCERT publications (c)        Text-books developed by NCERT for different classes (d)       Text books for teachers (e)       Teachers’ Guide (f)         Exemplar Instructional Material for Work Experience (g)       Supplementary Readers (in Hindi, English & Urdu) (h)        Journals, particularly Schools Science and Primary Shikshak   It would be useful to bring the check-list of NCERT Publications to the notice of the School authorities so that they may consider acquisition of the books and publications which are pertinent and relevant to the school syllabus for being pursued by them, particularly the Teachers’ Guide. Exemplar Instruction Material for Work Experience and Journals.     44.   Subject: Progress made in Railway Schools. [No. E (W) 89 ED1-11 dated 17.11.1989]   Kindly refer to the note dated 17.10.1989 prepared by Shri Avatar Singh Rikhy, Chairman, Education Committee and circulated in the General Managers’ Conference held on 23, 24 and 25th October 1989. The note contained suggestions on various points for upgrading the standard and quality of education in Railway schools. I am enclosing another copy of the note for your ready reference.(Annexure 1)   MOS(R) has desired that the plan of action envisaged in the note mentioned above should be implemented in letter and spirit. A detailed report on implementation of these suggestions may please be sent to us within 4 months. Implementation of some of the suggestion is, especially those on academic results, library, etc., entail no additional financial burden but require only a conscious and sustained effort on the part of all concerned in utilising the existing resources effectively. Certain other areas requiring attention like introduction of Computer Courses, would require implemen­tation in phases but you would appreciate that action will have to be initiated immediately even in such areas.   It is, therefore, suggested that die line of action spelt out in the enclosed note may be considered for immediate implementation with special empha­sis on the following points: –   (1)       Academic Results:   Since, the Board examinations would commence in March/April 1990, top priority will have to be given in preparing the students to secure higher percentage in the Board examinations, thus, improving the overall pass percentage of the schools also. This would require immediate action to produce a marked improvement in the results in the forthcoming examination.   (2)       Libraries:   The idea underlying the sanction of a fixed amount separately in respect of each school library every year is that there should be total responsibility and involvement on the pan of Principals (who, in turn would involve the teachers of the school) in building up the school library with the acquisition of relevant reference books, textbooks, newspapers, periodicals etc. The acquisition of books should be spread out over the year, with the priorities decided judiciously.   (3)       Computer Awareness:   As far as possible, local resources should be tapped and, other loading schools in that area that have already introduced Computer Education may be consulted before selecting the most feasible course. The scheme of Computer Education should be self-sustaining, as has been done by SC Railway in one of its schools.   (4)       Training of Teachers:   Training Courses, both for general orientation towards National Educational Policy with due emphasis on making learning participative and creative, as also in-depth training on effective teaching of various subjects, especially Mathematics and Science, may be arranged primarily with the help of State Council of Educational Research and Training and also with the help of NCERT, Kendriya Vidyalaya Sangathan etc. to the extent possible. The training courses should be extensive to cover all primary teachers by the next summer vacation. It may also be ensured that training of primary teachers familiarises them with proper usage of Science/primary teachers familiarises them with proper usage of Science/Mathematics/Mini Tool Kita as effective teaching aids.   (5)       Student-Teacher Ratio:   There is a need for rationalising the Student -Teacher Ratio as some imbalances have been noticed on some of the Railways. While some of the schools are over-staffed, there are a few schools on the same railway with a high student Teacher Ratio. This would require a detailed analysis and rationalisation.   (6)       ATP/Primary Schools:   Operation Black Board’ has to be implemented not only in ATP Schools but also in other primary schools. A report on the provision of certain important facilities specified in ‘Operation Black — Board’ is re­quired in respect of each primary school also, as has been compiled in respect of ATP Schools, in the prescribed proforma.   (7)       School Environment:   A special mention was made by MOS(R) in the GM’ s Conference for improving the school environment. While improving the school environ­ment, the suggestions made in the note circulated by Shri Avtar Singh Rikhy in the General Managers’ Conference held in April’ 89 may also be kept in view. Extracts of the relevant portion of the note is enclosed (Annexure II).   You would appreciate that a marked improvement in the quality of education imparted in railway schools can be brought about only if special efforts are made to implement the above suggestions. It is hoped that implementation of these suggestions would certainly improve the standard of education in Railway Schools which would be reflected in better academic results and in the sense of belonging instilled in the students.         45.   Subject: Railway School Libraries. [D.O. No. E (W) 88ED1-9 dated 14.02.1990]   In terms of Board’s letter of even number dated 05.07.1988, specific amounts are to be earmarked every year for the libraries of each Railway school, including Primary and ATP schools. Various other suggestions and guidelines for strengthening the school libraries have also been communi­cated to Railways in the D.O. letter of even number dated 17.08.1989 from the Executive Director, Establishment.   2.         The Chairman of the Committee on educational facilities on railways has brought to our notice that, despite these instructions, full amounts as specified in Board’ s letter of 05.07.1988 are not being made available to many of the schools, especially primary and ATP schools. Since Board’s suggestions on improving the school libraries cannot be implemented without the necessary funds, I would request you to ensure that the full amount as specified in Board’s letter of 05.07.1988 is made available to the Principal/Headmaster of each Railway school including ATP schools. The current academic year is drawing to a close and necessary steps may, therefore, be taken right now to ensure that the funds are made available to the schools well before the start of the next academic session.   3.         We have already circulated a list of publications on Science and Mathematics, recommending their inclusion in school libraries. A copy of the comprehensive check-list published by NCERT, containing details of the publications brought out by them was also sent to each Railway. During his periodical visits to the various Railway schools, the Chairman of the Education Committee has also been bringing to the notice of the Principals/Headmasters, various books published by National Book Trust, Children’s Book Trust etc. to impress upon them the need for making the right choice of books for the libraries. These suggestions may kindly be reiterated to the school authorities while sanctioning the funds. I would also like to bring to your notice that the World Book Fair would be held at New Delhi from 14th to 18th Feb., 1990, where a vide range of books from various publishers would be available at concessional rates.     46.   Subject: Strengthening of School Libraries. [D.O. No. E (W) 88 ED1-9 dated 12.03.1990]   The Central Institute of English and Foreign Languages, Hyderabad, has brought out a catalogue of publications on English Language, which are available on the Institute. The catalogue also lists publications on English language, available with other publishers like National Council of Educa­tional Research & Training, Central Board of Secondary Education, Oxford University Press etc. The latter are, however, not sold by the Institute but have to be procured directly from the publishers. A copy of the catalogue is in Annexure ‘A’.   The institute has also brought out a set of pre-recorded cassettes containing exercises in spoken English (pronunciation, accent, intonation etc.). These exercises would enable both the teachers as well as the students to speak English correctly. The details of these cassettes are at Annexure ‘B’. The enclosures may kindly be circulated to all the schools so that to enable the Principals/Head masters to procure the books and the cassettes from the Institute.   Kendriya Vidyalaya Sangathan brings out a monthly magazine en­titled “Sangam”. It may, kindly be ensured that the Kendriya Vidyalaya Sangathan functioning on your railway subscribe to this magazine, both in English as well as Hindi. If possible, the Secondary and Higher Secondary schools on your railway may also be asked to subscribe to this magazine for their school libraries.     47.   Subject: Railways’ report on “Labour Welfare-Railway Schools for 1989-90”. [No. E (W) 90RP1-1/C dated 17.09.1990, RBE 145/90]   For preparation of the above report, the Board desire that detailed information in regard to educational facilities on Railways may be furnished to them positively be 30th Sept. 1990, in the prescribed proformas enclosed as indicated below: –   (i)         Railway’s own colleges/schools:   The information may be furnished as in the proforma attached as Annexure-l to IV.   (ii)        Grant-in-aid to non-Railway schools:   The information may be furnished in the proforma enclosed as Annexure-V.   (iii)       Re-imbursement of tuition fee:   Hostel Subsidy   Educational Assistance   The information may be furnished in the proforma enclosed as Annexure-Vl.   (iv)       Subsidised Hostels:   The details relating to functioning of subsidised hostel may be furnished in the proforma enclosed as Annexure-VII.   (v)        Kendriya Vidyalayas:   The information may be furnished in the proforma enclosed as Annexure-VIII.   (vi)       Uniforms to children of Railway employees studying in Primary Classes:   The information may be furnished in the proforma enclosed in Annexure-IX.   2.         It is specifically brought to notice that the proforma duly completed in all respects should be furnished. In case the information is “nil” in respect of any item, it should be clearly stated. The place at which college/schools/subsidised hostels/Central Schools are located should be clearly indicated instead of giving the code names of the stations only.   3.         The proforma duly filled in should be sent in the form of a Booklet positively by 30th Sept. 1990. ANNEXURE-1   ………………….. Railway   Railway report on Labour Welfare   Summary – 19…. 9…   Reproduced as Annexure D/I to the Master Circular –   ANNEXURE-II   ………………….. Railway   Income/Expenditure on Railway Schools – 19… 9…   Reproduced as Annexure D/II to the Master Circular –   ANNEXURE-III   …………………..Railway No. of Pupils and Strength of Teaching/non-teaching staff in   Railway Schools 199…9…   Reproduced as Annexure D/III to the Master Circular –   ANNEXURE-IV   …………………..Railway   Austerity Type Railway Schools-19…9…   Reproduced as Annexure D/IV to the Master Circular –   ANNEXURE-V   …………………..Railway Grant-in-aid given by Railways to non-Railway Schools During-19…9…   Reproduced as Annexure D/VI to the Master Circular –     ANNEXURE-VI   …………………..Railway   Detail of Educational Assistance, Tuition Fee and Hostel Subsidy paid During-19…9…   Reproduced as Annexure D/V to the Master Circular –   ANNEXURE-VII   …………………..Railway   Name and Locations of Railway Subsidised Hostels-19… 9…   Reproduced as Annexure D/VII to the Master Circular at page No. 59.   ANNEXURE – VIII   ………………….. Railway   Statement showing Central Schools functioning on Railway during 19… 9…   Reproduced as Annexure D/VIII to the Muster Circular –   ANNEXURE-VIII-A   …………………..Railway Statement showing Students studying in Kendriya Vidyalayas During 19…9…   Reproduced as Annexure D/IX to the Master Circular –   ANNEXURE-IX   …………………..Railway   Supply of uniforms to children of Railway employees studying in Primary classes 19…9…   Reproduced as Annexure D/X to the Master Circular – 48.       Subject: Reservation in admissions and concessions in School fee etc. to the Scheduled Castes and Scheduled Tribes children in Oak Grove School, Jharipani.   Reference: Your Railway’s letter No. 100-G-D/Admission Policy/90 dated 18.05.1990. [No. 90-E (SCT) l/22/14 dated 01.11.1990, RBE 195/90]   Attention in this connection is invited to the instructions contained in the Board’s Letter No. E (W) 57SC2-12 dated 7th June 1957, E (W) 59-EDI-31 dated 12.10.1959 and E (W) 62-EDI-47 dated 06.12.1962, copies of which are enclosed. These instructions provide for necessary reservations in educa­tional institution as per provisions therein.   It has been brought to the notice of Railway Board that the above instructions are not being strictly followed in some Railway schools.   The Ministry of Railways desire that the above instructions should be strictly followed in all schools run by the Railways including the Oak Grove School at Jharipani.   Railway Board’s letter No. E (W) 57C52/12 dated 7th June, 1957   Subject: Concession to Scheduled Castes/Scheduled Tribes in the matter of admission to the educational insti­tutions run by the Railways.   With a view to affording all possible facilities to the student belonging to the Scheduled Castes and Scheduled Tribes Communities, the Ministry of Education addressed to all the State Governments and Universities sug­gesting to them that the following concessions may be given to the students belonging to the above-mentioned communities in the matter of their admission to educational institutions including technical institutions:   (a)       Twenty per cent of seats should be reserved for them, and   (b)       Where admissions are restricted to candidates who obtain certain minimum percentage of marks and not merely the passing of a certain examination, there may be a 5 per cent reduction for them provided that the lower percentage prescribed does not fall below the minimum required to pass the qualifying examination,   (c)        The maximum age limit for admission of students of these communities may be raised by three years.   Replies received by that Ministry reveal that the State Governments and Universities are in general agreement with the above suggestions; fully or partly, and have issued necessary instructions to the institutions con­cerned. The Board have accordingly decided that, after obtaining the concur­rence of the State Governments concerned, the above concessions suggested by the Ministry of Education may be given to the students belonging to the Scheduled Castes and Scheduled Tribes Communities in the matter of their admission to educational institutions run by the Railway administrations, and if any State Government does not agree then the State Government Rules in this regard may be followed in that State.   Railway Board’s letter No. E (W) 59-ED1-31 dated 12th October 1959   Subject: Concession to Scheduled Castes and Scheduled Tribes students in the matter of admission to the educational institutions run by the Railways.   Reference Board’s letter No. E (W) 578C2-12 dated 7th June 1957 on the above subject.   2.         In the last para of the above letter, the Railway Administrations were advised that after obtaining the concurrence of the State Governments concerned the concessions suggested by the Ministry of Education might be given to the students belonging to the Scheduled Castes and Scheduled Tribes communities in the matter of their admission to the educational institutions run by the Railway Administrations and that if any State Government did not agree, then the State Government Rules in this regard should be followed in that State.   3.         In view of the fact that no State Government would have any serious objections to a uniform provision this matter being made in all Railway Schools, the Railway Board have decided that the suggestions of the Ministry of Education viz.   (a)       Twenty per cent of seats should be reserved for them (Scheduled Castes and Scheduled Tribes students); and   (b)       Where admission are restricted to candidates who obtain certain minimum percentage of marks and, not merely the passing of a certain examination, there may be a 5 per cent reduction for them provided that the lower percentage prescribed docs not fall below the minimum required to pass the qualifying examination;   (c)        The maximum age limit for admission of students of these communities may be raised by three years; may be made applicable to all Railway Schools irrespective of the fact whether similar concessions are granted or not by the State Governments concerned.   4.         To ensure that the concessions in the matter of admission in Railway Schools are actually available to Scheduled Castes and Scheduled Tribes students. Railway Administrations should maintain the following date:     (1)       Number of candidates seeking admission each year:   (i)         Number out of these, who are children and wards of Railway em­ployees separately for Scheduled Castes, Scheduled Tribes and other communities.   (ii)        Outsiders, separately for Scheduled Castes, Scheduled Tribes, and other communities;   (2)       Number refused admission in the same details as in (1) above;   (3)       Reasons for refusal of admission in the case of Scheduled Castes/Scheduled Tribes students:   (a)       Where they are children and wards of employees; and   (b)       Where they are outsiders.   5.         The Board have decided that no child/ward of a member of staff belonging to Scheduled Castes/Scheduled Tribes should be refused admis­sion in Primary classes. In other classes admission to such candidates (Children and wards of members of staff) should not normally be refused upto the extent of the note exclusive of any who secure admission on com­petitive merit. For the remaining reserved vacancies, other Scheduled Castes and Scheduled Tribes pupils may be considered   6.         The Board also desire that due publicity may be given of these instructions to all members of staff, particularly those belonging to Sched­uled Castes and Scheduled Tribes.   49.   Subject: Development or excellence among teaching staff in Railway Schools — Grant of awards during the year 1990-91. [No. E (W) 89 ED1-4 dated 20.11.1990]   Reference is invited to Board’s letters of even number dated 21.08.1989 (addressed to the GMs of all Zonal Railways) and dated 05.12.1989 (addressed to the GMs of CLW & DLW) regarding grant of awards during the last year viz. 1989-90 to the Railway School Teachers of each Railway, who have done outstanding work.   2.         It has been decided by the Board that similar awards may be granted during the year 1990-91 also to the best Teacher, based on the performance of the Teachers during the last academic year viz. 1989-90. Each award may consist of a citation and cash amount of Rs. 500 since, no award had been sanctioned by Northern Railway last year, awards may be granted to two Teachers with outstanding performance. Similarly, South Eastern Railway may also grant awards to two of the best Teachers.   3.         The excellence of the Teachers may be decided, inter alia, with reference to the factors specification Board’s letters referred to above. It may, please be ensured that the awards are granted during the Railway Week celebration in April 1991.   4.         The above expenditure may be incurred from “Deposit Miscella­neous Revenues” and debited to Pay and Accounts Officers, Railway Board, New Delhi.   5.         This issues with the concurrence of the Finance Directorate of the Ministry of Railways.   50.     Subject: Improvement in Railway Schools. [D.O. No. E (W) 91 ED1-3 dated 11.02.1991]   Based on the recommendations of the Chairman of the Education Committee, series of instructions have been issued by the Board in the last two-three years for improving the standard of education in Railway schools. Reports received from the Railways also indicate that improvement of the facilities in Railway schools is gaining importance and efforts are being made at all levels to upgrade the quality of education in the Railway schools.   However, there are still some areas where sustained efforts would be required as has been pointed out by the Chairman of the Education Committee. Some of the major issues are academic results, improvement in Hie maintenance of the school libraries and complete implementation of ‘Operation Black Board’ Scheme in the Primary/ATP schools. The aca­demic result, especially in the Board examination for class X and XII is a major indicator of the performance of the school. The result is quite poor in some of the Railway schools though the inputs by way of facilities provided, teaching staff etc. are uniform for all the schools. This would require concerted action by the Teachers and the Principals/Headmasters of the schools in ensuring that the syllabus is completed well in advance. Adequate attention is given to written work etc.   Similarly, despite the issue of instructions by the Board for earmarking funds every year for the railway school libraries, it has been pointed out that the funds are not released in some cases at the start of academic session and also that the Principals and teachers are not consulted on the choice of books and other publications for libraries. In this connection, your attention is also invited to Shri H. L. Khuttan’s D. O. Letter              No. E (W) 88EDl-9 dated 14.02.1990 and Shri T.K. Balasubramanian’s D.O. letter of the same number dated 17.08.1990. The latter calls for details of the funds sanctioned for the library of each school for the last two years. It may kindly be ensured that, at least from the next academic year, the full amount is sanctioned for each school.   The other aspect on which the Chairman of the Education committee has commented is regarding non-provision of some of the important facilities specified in the ‘Operation Black Board’ scheme in some of the Primary and ATP schools. This issue has also been under examination by the Rajya Sabha Committee on Petitions. The Primary Science Kit, Mini Tool Kit and Mathematics Kit do not appear to have been provided in some of the Primary and ATP Schools. These kits are very useful teaching aids for the Primary school level, as was demonstrated in the Orientation Course attended by a few selected Primary teachers from all the railways at Oak Grove School, Jharipani, in June 1990 and I find no reason for delay in procurement of these items. Other important facilities, which have also generally not been provided in many schools, are musical instruments, creative games like jigsaw puzzles etc.   I would request you to take necessary action on the above matters and also bring them to the notice of the school authorities. I am enclosing a copy of the note given by Chairman of the Education Committee, which also contains remedial measures to be taken. The action taken on these matters, especially in regard to the improvement of academic results and provision of the kits in the Primary and ATP schools may please be sent to us early.   51.     Subject: Improvement in the condition of existing buildings and furnitures in the Railway Schools [No. E (W) 91 SC2-26 dated 08.07.1991]   During the Departmental Council Meeting under the JCM Scheme held on 05/06.02.1991, the following observations were made:   “A.44   Shri Rao further stated that the condition of existing build­ings and furnitures in the Railway Schools needs to be improved.”   2.         The Board desire the adequate attention should be paid to improve the existing school buildings, furnitures and other infrastructural facilities in the Schools within the existing budget allotment of the respective schools.   52.     Subject: Improvement of Railway schools-periodical inspec­tion. [D.O. No. E (W) 91EDI-9 dated 01.08.1991]   During the last few years, there has been a concerted effort on our pan to improve the quality of education in Railway schools. Based on the recommendations and suggestions of Shri Avtar Sing Rikhi, Chairman, committee on Educational Facilities on Railways, a series of instructions have been issued during the last two or three years on practically all important aspects of the working of Railway schools.   One of the aspects which I feel, require greater attention is proper and regular inspection of the Railway schools. Boards letter No. E (W) 65SC2-54 dated 15.02.1966 lays down the general instructions in this regard. Para 7.1 of annexure to P. Thiruvengadam’s D.O. Letter No. E (W) 87ED 1-5 dated 12.01.1988 also stresses on the importance of periodical inspections of Railway schools and suggests that the General Managers and DRMS should also specifically include schools in their inspection programmes.   A fixed schedule may, therefore, be laid down for inspection of Railway schools, by the concerned officers at the Divisional and Headquar­ters level. The Sr. DPO may be instructed to inspect all the schools (including ATP schools) regularly and monitor the important aspects mentioned in Annexure ‘A’. In addition a committee comprising DPO DEN & DAO may also visit the schools periodically to ensure proper upkeep and maintenance of schools, as suggested against item 12 of the Annexure to D.O. letter           No. E (W) 87ED 1-5 dated 17.08.1987.   The inspection of schools and the monitoring done at the Divisional level may be reviewed by the DRMs periodically. Periodical reports may also be submitted to the CPO (IR), who must monitor AH these aspects for the Zonal Railway, as a whole.   The progress made in improving the standard of education in Railway schools can be monitored effectively only through regular and systematic inspection of schools. I would, therefore, suggest that the existing system of inspection of schools may be reviewed and augmented suitably. Provid­ing specifically for periodical inspections of the Railway schools.   ANNEXURE ‘A’   Some of the Important Aspects to be covered in School Inspections   (i)         Vacancy Position:The number of vacancies of the posts of teachers may be   assessed periodically and the requirements put up to the DRM.   (ii)        Academic Result:   The performance of the students, especially in the Board examinations for Class X & XII has to be monitored and pockets of consistent low performance identified for remedial meas­ures.   (iii)       Performance of Teachers:     This has to be assessed in the light of the performance of the students. The inspections should look into whether accountability of teacher is being ensured.   (iv)       Training of Teachers:  A schedule for periodical refresher training course for the teachers has to be drawn up so as to coverall the teachers and the same monitored.   (v)        Student Teacher Ratio:  The strength of teachers, students and the number of classes, has to be looked into to ensure favourable student-teacher ratios. In respect of ATP schools, the inspections should be with a view to effect suitable rationalisation measures, including merger of two or more ATP schools, provision of a second teacher in ATP schools with more than 50 students etc.   (vi)       Implementation of ‘Operation Black Board’ Scheme: While in­specting Primary and ATP schools, it may be specifically ensured whether all the facilities specified in ‘Operation Black-Board’ scheme of the Department of Education have been provided in the schools.   (vii)      Redressal of Grievances of Teachers:  The inspection of schools should also reveal areas of persistent and unresolved grievances of the teachers, the causes and whether the teachers have access to the officers in the Personnel Department for redressal of their grievances.   53.     Subject: Improvement in the educational facilities on the Railways. [D.O. No. E (W) 91ED 1-3 dated 03.10.1991]   Kindly refer to my D. O. letter of even number 12.08.1991 enclosing a copy of the note given by Sh. Avtar Singh Rikhi, Chairman, Committee on Educational Facilities on the Railways, containing suggestions on improve­ment of Railway schools.   Subsequent to this note, the Chairman has reviewed the state of functioning of Railway schools in August 1991 and has highlighted areas where sustained follow-up action would be required. I am enclosing a copy of this note for your information and guidance.   In respect of academic results, I would request you to send us the results obtained in Class X and XII of the Colleges/Higher Secondary Schools/High Schools for the academic year 1990-91. While you may personally monitor the academic results in respect of all the schools where the pass percentage is below 50{459fecfca4475f09f90d8e5f2511a3c5c1949f070046c1e8cc6bde8835d5da4a} we would like to monitor the performance in respect of schools where the pass percentages is below 33{459fecfca4475f09f90d8e5f2511a3c5c1949f070046c1e8cc6bde8835d5da4a}.   Detailed instructions have already been issued for upgrading the Science Laboratories to the level prescribed by the concerned Education Board to which the school is affiliated, earmarking of funds every year for the Railway School Libraries, proper upkeep and maintenance of the schools with special emphasis on adequate drinking water and toilet facilities, implementation of ‘Operation Black-board’ Scheme in Primary and ATP Schools etc. These instructions may kindly be implemented in letter and Spirit as deficiencies are being reported especially in the matter of provision of funds for school libraries.   As regards putting the Science/Maths/tool kits provided in Primary/ATP Schools to effective use, suitable training programme may be arranged in which the primary teachers who were trained by NCERT in June 1990 at Oak Grove School, Jharipani, can act as resource persons, since these teachers were given special training in the use of kits.   Arrangement for suitable in-service training programmes for all teachers is another area, which has been neglected. While we are arranging for training programmes for Science and Maths PGTs with the help of NCERT (one such programme has already been held in Madras in July 1991), you may kindly get in touch with the State Council of Educational J Research and Training and also the State Education Departments for organising suitable training programmes for the Primary teachers and TGTs.   If certain schools on your Railway are working on shift system, kindly ensure that not the shifts work for the prescribed hours.   We would also like to know the measures taken by your Railway in introducing Computer Awareness Programmes for the students of Railway Schools. The details of the schemes introduced by South Central Railway in this regard were circulated to all Railways for guidance. We would also like to know whether any vocational course, recognised by the concerned Board, has been introduced in any of the Railway schools. If so, the complete details in this regard may also be sent to us for our information. With a greater emphasis being given by the Ministry of Education on the vocationalisation of education at school level, you may consider the possibility of introducing suitable vocational course at the plus-two stage in consultation with the Board to which the school is affiliated.   I should be greatful if you could bring these instructions to the notice of all the DPOs and Principals/Head Masters of Railway Schools for implementation.   54.   Subject: Improvement of Railway Schools — Constitution of Managing Committees at the Zonal Divisional level. [No. E (W) 91ED1-9 dated 03.02.1992; RBE 20/92]   During the last few years, a number of steps have been taken to improve the quality of education in Railway Schools, based on the Recommenda­tions of the Committees on Educational facilities on the Railways. Series of instructions have been issued by the Board on all important aspect of management of schools like training of teachers, improvement of academic results, proper maintenance of schools and improvement of school environ­ment, upgradation of Library and Laboratory facilities, inspection of schools etc.   With the objective of improving the standard of education in the Railway Schools by means of efficient and effective management of the schools, Board have decided that Managing Committees may be constituted on all Railways, both at the Zonal and the Divisional level, with the following officers:   Level Composition Zonal CPO, C.E., FA & CAO with Dy CPO/SPO (W) as the convener Divisional A. DPM. Sr. D.P.O., Sr. D.A.O and Sr. D.E.N with Sr. D.P.O as the convener   CLW and DLW may however, constitute only one Managing Committee consisting of CPO, CE, FA&CAO with Dy CPO/SPO as the convener.   The Board desires that the Managing Committees may look into and monitor all-important aspects of the functioning of Railway schools. They may also visit the schools periodically. In this connection, attention is also invited to D.O. letter of even number dated 01.09.1991 from Member of Staff to all General Managers regarding periodical inspection of Railway Schools. The reports of such inspections may also be submitted to the respective Managing Committees for assessing the performance of Schools and formulation of remedial measures to be taken.   Board may be apprised of the position after the Managing Committees are constituted.   55.   Subject: Development of excellence among teaching staff in Railway Schools —Granting of awards during the academic year 1991-92. [No. E (W) 89ED1-4 dated 21.02.1992]   Reference is invited to Board’s letter of even number dated 20.11.1990 regarding grant of awards during the last academic year (1990-91) to one teacher on each Railway, whose performance has been outstanding during the preceding year.   2.         It has been decided by the Board that similar awards may be granted during the current academic year (1991 -92) also, to the best teacher of each Railway, based on the performance of the teachers during the last academic year. Each award may consist of a citation and cash amount of Rs 500. Since no award had been sanctioned by North Eastern Frontier Railway last year, grant of awards of Rs. 500 each to two teachers may be considered by that Railway. As in the past. South Eastern Railway may also grant awards of Rs. 500 to two teachers.   3.         The excellence of the teachers may be decided with reference to the following factors: –   1.         Effectiveness of teaching as reflected, among other things, in the academic results of the students.   2.         Reputation of the teacher for his/her dedication to work.   3.         Leadership qualities, which inspire and also discipline the students.   4.         Capacity for promoting extra-curricular activities etc.,   4.         The above expenditure may be incurred from “Deposit Miscellaneous Revenues” and debited to Pay and Accounts Officer, Railway Board, New Delhi.   5.         This issues with the concurrence of the Finance Directorate of the Ministry of Railways.   56.   Subject: National Literacy Mission — Extension of Scheme. [No. E (W) 88ED 1-12 (Vol-III), dated 13.07.1992. RBE 111/92]   Reference this Ministry’s letter No. E (W) 88EDM2 Pt. I dated 28.03.1989 on the above subject.   2.         The Board have decided as under:   (i)         The scheme of Adult Literacy may continue for a further period upto March 1993.   (ii)        The Basic Literacy Centres, which have already been set up and have established substantially only may continue so as to mini­mise Railway’s financial liability.   (iii)       The scheme will be governed by the terms and conditions as stipulated in this Ministry’s letter No. E (W) 88ED1 -12 Pt. I dated 05.07.1988, in regard to payment of honorarium, TA/DA to Animators (Instructors) and Preraks (Supervisors), their training by State Resource Centres and supply of basic teaching and learning materials by State Resource Centres. As regards Post — literacy course after six months4iteracy classes, the stipulations made in paragraph 3(i) and (ii) of this Ministry’s letter dated 28.03.1989 referred to above will apply.   (iv)       The Basic Literacy Centres should be visited every month by Welfare Inspectors/Personnel Inspectors, who should be specifi­cally nominated for this purpose and held accountable for the attainment of objective of Adult Literacy Scheme in the Rail­ways. The Centres must be visited every three months by a nominated APO and every six months by nominated DPO/Sr. DPO, who should all put up their report to the Divisional Railway Manager, who in turn will submit his report to CPO, once in six months. CPO in turn will keep the G.M. posted of the progress.   (v)        The next Basic Literacy Course, the duration of which will continue to be six months, may be started as early as possible, say at least by the end of July, 1992.   3.         The evaluation report of the Basic Literacy Course(s) may be furnished to the Board within one month of completion of the course in quintuplicate in the form of a concise booklet as in the annexure enclosed.   4.         This issues with the concurrence of the Finance Directorate of the Ministry of Railways.   ANNEXURE   Evaluation report regarding Adult Literacy Mission on Railways on completion of 4th *basic literacy course conducted after 14.02.1990   From                                                                                                                      To   1.   Location of B.L.   No. A Trainees (Learners)     Average attendance of learners Results of Proficiency Tests. On commen-cement of B.L. Course End of the course     Rly employees.   Family members of Rly employees Rly. Emplo-yees.   Family members of Rly employees       (1) (2) (3) (4) (5) (6) (7) Total                             II           (a)       Total number of: (i)         Animators (Instructors): (ii)        Supervisors (Preraks):   (b)       (i)         Whether all the Instructors got trained by the State Resource Centres : (ii)        If not, the details thereof :   III          Total number of learning/Teaching material kits received from State Resource Centres :   IV         Whether all the B.L. Centres were visited by WAPO, DOF/’Sr. DPO as per para 2(iv) of Board’s letter dated 13.07.1992 and other instructions fully complied with, if not, the details and reasons therefor :     V         Yours Railway’s details comments regarding :   (a)       Expansion of the scheme :   (b)               Whether the purpose for which the Mission has been undertaken is being fulfilled   (c)               Hinderances, if any, noted in the progress   of the scheme : VI         Suggestions for improvement in the progress of the scheme; if any   VII        Expenditure actually incurred (On 4th* Basic Literacy Course):   VIII       Approximate number of illiterates on your Railway at the end of the 4th* B. L. Course :   (i)         Railway employees : (ii)        Family members of Railway employees :   IX         Appraisal of the Scheme (On Completion of 4th *Basic Literacy Course):   X         Your comments regarding continuance of the scheme beyond March, 1993 : ________________________________________________________________________ *           Railways which have conducted courses beyond 4th may furnish their evaluation report(s) separately in respect of 5th, 6th,…..B.L. courses separately.   57.  Subject  :Admission of wards of deceased Railway employ­ees in Railway                         Schools.                         Supplementary Circular No. 1 to M.C. No. 18   [No. E (W)92ED1-8 dated 24.08.1992; RBE 139/92]   The question of giving preference to wards of deceased Railway employees, in the matter of admission to Railway Schools, has been consid­ered by the Board.   2.     Board desire to clarify that, in the matter of admission of students to Railway Schools, first preference may be given only towards/dependents of serving Railways employees. However, wards of deceased Railway em­ployees may be given preference amongst the “outsiders”, who seek admission in Railway Schools.   58. Subject  :Basic Course in Scouts & Guides for Primary School Teachers.Supplementary Circular No. 2 to M.C. No. 18   [No. E (W)92SC2-68 dated 12.01.1993; RBE 2/93]   In the meeting of the 5th General Council of the Railways Scouts & Guides Board held at Salogra (Northern Railway) on 19.06.1992, it was suggested that Primary School teachers should undergo a basic course in Scouts & Guides for a period of ten days. The suggestion has been considered by the Board, who have decided that the basic course in Scouts and Guides activities for a period of ten days for Primary School teachers may be conducted by the Railways’ Scouts & Guides Organisations during the summer vacation with the assistance of trained personnel already available with them. You may kindly take necessary action and depute competent and suitable teachers from the schools where the Scouts & Guides activities are in vogue, as a pan of the curriculum in consultation with and assistance of your Railway’s State Chief Commissioner, Scouts & Guides.   59.  Subject  :Development of excellence among teaching staff in Railway Schools — Grant of awards during the academic year 1992-93.   [No. E (W)89ED1-4 dated 12.03.1993]   Reference is invited to Board’s letter of even number dated 21.02.1992 regarding grant of awards during the last academic year (1991-92) to one teacher on each Railway whose performance had been outstanding during the preceding year.   2.         It has been decided by the Board that similar awards may be granted during the current academic year (1992-93) also, to the best teacher on each Railway based on the performance of the teachers during the last academic year. Each award may consist of a citation and cash amount of Rs. 500. Since no award appears to have been sanctioned by northern Railway last year, grant of awards of Rs. 500 each to two teachers may be considered by that Railway. As in the past South Eastern Railway may also grant awards of Rs. 500 each to two teachers. The awards may be granted during the Railway Week Celebrations in April 1993.   3.         The excellence of the teachers may be decided with reference to the following factors: 1.         Effectiveness of teaching as reflected, among other things, in the academic results of the students. 2.         Reputation of the teacher for his/her dedication to work. 3.         Leadership qualities which inspire and also discipline the students. 4.         Capacity for promoting extra-curricular activities etc.   4.         The above expenditure may be incurred from “Deposit Miscella­neous Revenues” and debited to Pay and Accounts Officer, Railway Board, New Delhi.   5.         This issues with the concurrence of the Finance Directorate of the Ministry of Railways.         MAS_C18/249